Senior Operations Coordinator at Inchcape Kenya LTD

Prepare Vessel Call at Mombasa

• Check and share berth window/prospects and actual schedule with Shipping Lines and partners.
• If the berthing window is not respected, (re) negotiate the berthing schedule with the terminal.
• Collaborate and negotiate with port, stevedores, terminal and authorities to achieve most efficient port call and achieve best performance and cost saving to our principal.
• Order gangs/cranes and communicate call sequence with Shipping line that we operate.
• Declare port & vessel clearance.
• Report to principal on port and terminal capabilities, changes, events and constraints and opportunities that principal can participate.
• Order and coordinate husbandry/stevedoring services.
• Order and monitor supply and other services (e.g Cash to Master, sludge, waste etc).

Vessel Operations at Mombasa

• Provide cargo documentation to the vessel.
• Follow, order and coordinate services (Husbandry & Stevedoring incl. mooring bunkering & departure to report to our principal.
• Maintain good relationships with the terminal management of ports, terminal supervisors, stevedores, authorities and all stakeholders.
• Generate reports (TDR, Arrival and Sailing) according to deadliness agreed with our principal.
• Share loading and discharging plan with stevedores.
• Manage and monitor terminal services.
• Coordinate vessel sailing.
• Alert Line Manager, Shipping line and vessel planner if any incident occurs during our/partner vessel operations at terminal that be impacting our/partner vessel calls and propose the mitigate plan.
• Monitor and report procurement of terminal services and husbandry
• Monitor and report ongoing operations and productivity

Cargo Operations

• Ensure high collaboration between Export Department to ensure cargo readiness for a smooth workflow and efficiency.
• Ensure all working procedures with all stakeholders/partners are being followed.
• Ensure all Line Transshipment containers are ready for a smooth cargo handling operation and efficiency.
• Ensure all line empty containers are delivered to port in good time and coordinate with the equipment control department for a smooth loading operation.
• To be proactive to solve in solving all issues and ensure smooth cargo operations on all our vessels.
• Ensure all departments are aware of operational consequences and extra costs and collaborate with partners/stakeholder to reduce mitigation plan.
• Coordinate vessel sailing.
• Coordinate with local IT Department the EDI development needs for further exchange with stakeholders.

Cost Management

• Monitor all operational costs and focus on reductions on each stage of the port call.
• Review and approve for payment all terminal expenses before payment is initiated by the accounts team.
• Collaborate with Procurement and principal for contracts and SLAs and highlight operational and financial requirements.

Who You Are:

• 3 years of experience in a related field
• Knowledge in shipping and port processes
• Good oral and written communication skills in English
• A full valid driving licence
• Bachelor’s degree (desirable)