Senior Operations Officer at Options Consultancy Services Limited

Responsibilities: 
The Senior Operations Officer will be expected to work closely with colleagues based in Kenya and internationally on operations-related issues and ensure procurement, asset management and security policies and procedures are strengthened and complied with.

• Develop and maintain a database of preferred suppliers with all relevant details, legal status, and tax clearance status in line with Options’ Procurement Policy and manage such suppliers to provide goods and services by identifying work required.
• Ensure robust administration systems are established and maintained for the office. This includes the management and renewal of office lease agreements for all Options Kenya offices, acquisition of capital items including e.g., furniture, and equipment in line with current Options procurement policies, maintenance of the premises and developing and implementing administrative protocols that comply with Donor and Options internal regulations and standards.
• Ensure implementation of safety and security protocols per the security management policy requirements for the Kenyan offices.
• Oversee and ensure compliance with Options Kenya asset management policies and procedures and donor rules and regulations of managing assets.
• Line manages the administration assistant & programme driver by providing direction and support, liaising closely with other programme staff to build a collaborative admin team culture, building staff capacity where feasible.

Person specification: 

• Bachelor of Business Management or other relevant discipline
• Minimum of 5 years of experience in a similar role
• Demonstrated strong administrative skills
• Effective interpersonal skills
• Excellent written and oral communication skills
• Previous experience with international donors such as FCDO, UN, and World Bank
• Experience in office administration and procurement according to best practice guidelines
• Ability to multi-task and cover multiple work streams simultaneously, to work independently, and as a team member, under pressure and to deadlines
• Self-starter; self-reliant with excellent organisation, coordination, time management and planning skills
• Committed and hard-working with ability to work under pressure.