Senior Procurement Officer at Siaya Institute of Technology

Job Summary.

This position reports to the Principal and is responsible for developing and implementing the institution procurement plan to ensure availability of required goods and services at all times according to the institution requirement and strategies.

Minimum Requirements.

1. Served in the grade of Supply Chain Management Officer/ Procurement Officer in a comparable position for a minimum period of three (3) years;
2. Should be conversant with stores management.
3. Membership to the Chartered Institute of Purchasing and Supplies, Kenya Institute of Supplies Management or any other recognized institution and in good standing.
4. Certificate in computer application skills and demonstrate proficiency in computer use and applications.
5. Senior Management Course training will be an added advantage.
6. Certificate of good Conduct.
7. Compliance with Chapter 6 of the constitution.

Responsibilities

Duties and Responsibilities.

1. Develop and implement the Institution procurement strategy to ensure timely  procurement of goods and services
2. Present procurement reports to the management to ensure proper recommendations on the gaps identified
3. Coordinate and monitor the implementation of the Board procurement recommendations to ensure the implementation meets the set timelines and is compliant with Public Procurement Act and Regulations
4. Coordinate the preparation of the procurement work plan to ensure the timely delivery of goods and services
5. Coordinate timely preparation of the Institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan.
6. Ensure proper maintenance of records and documents for easy retrieval of information when required.
7. Monitor compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.
8. Review and approve invoices for payment to suppliers to ensure transparency in the payment of suppliers.
9. Perform due diligence on the suppliers shortlisted, in addition to the system checks, to ensure that institution’s contracts only with suppliers that are compliant as per the Procurement Act and the institution’s policies, and that have the capacity to deliver.
10. Coordinate the training and development of the procurement staff to ensure they are competent for the delivery of quality services.
11. Participate in the tender process to carry out tender evaluation in line with the institution’s procurement policies and procedures in order to select the most qualified suppliers to contract