Job Openings at Siaya Institute of Technology (SIT)

This position provides transportation services timely and consistent maintenance of vehicle and ensuring the security of the vehicle on and off the road.

Minimum level of academic qualifications.

1. D plus
2. Driver’s License for class BCE vehicles.
3. Minimum of 30 years of age with 5 years driving experience.
4. Conversant with NTSA Act and Regulations
5. First Aid Skills
6. Trade Test Grade II, III or Craft Mechanic Course

Responsibilities

Duties and responsibilities.

• Transport authorized staff to designated locations in a safe and timely manner, to ensure the transport department supports the institution staff in the performance of work.
• Ensure the cleanliness and routine maintenance of the Institution’s vehicles assigned, to
• enhance the image of the Institution and to make the vehicles user friendly.
• Perform minor repairs and make arrangement for major repairs to ensure the vehicle are kept in good condition at all times.
• Ensure timely change of oil, checking tyres, brakes and water levels to prevent the vehicle from breakdowns.
• Report the accidents and incidents to the Transport Officer to ensure appropriate strategies are developed and implemented to minimize the accidents and incidents and  on the associated costs.
• Record distances travelled and fuel costs incurred for proper record keeping to assist in the management of transport costs.
• Inspect the vehicles to ensure they are fully equipped with tools and first aid kit to ensure adherence to the regulation.
• Maintain all valid legal documents such as driving license, work tickets, insurance and safety hazards.
• Ensure safety of the vehicle on and off the road.

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Job Summary.

This position reports to the Principal and is responsible for developing and implementing the institution procurement plan to ensure availability of required goods and services at all times according to the institution requirement and strategies.

Minimum Requirements.

1. Served in the grade of Supply Chain Management Officer/ Procurement Officer in a comparable position for a minimum period of three (3) years;
2. Should be conversant with stores management.
3. Membership to the Chartered Institute of Purchasing and Supplies, Kenya Institute of Supplies Management or any other recognized institution and in good standing.
4. Certificate in computer application skills and demonstrate proficiency in computer use and applications.
5. Senior Management Course training will be an added advantage.
6. Certificate of good Conduct.
7. Compliance with Chapter 6 of the constitution.

Responsibilities

Duties and Responsibilities.

1. Develop and implement the Institution procurement strategy to ensure timely  procurement of goods and services
2. Present procurement reports to the management to ensure proper recommendations on the gaps identified
3. Coordinate and monitor the implementation of the Board procurement recommendations to ensure the implementation meets the set timelines and is compliant with Public Procurement Act and Regulations
4. Coordinate the preparation of the procurement work plan to ensure the timely delivery of goods and services
5. Coordinate timely preparation of the Institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan.
6. Ensure proper maintenance of records and documents for easy retrieval of information when required.
7. Monitor compliance with the relevant procurement laws and regulations in order to reduce exposure to risks associated with noncompliance.
8. Review and approve invoices for payment to suppliers to ensure transparency in the payment of suppliers.
9. Perform due diligence on the suppliers shortlisted, in addition to the system checks, to ensure that institution’s contracts only with suppliers that are compliant as per the Procurement Act and the institution’s policies, and that have the capacity to deliver.
10. Coordinate the training and development of the procurement staff to ensure they are competent for the delivery of quality services.
11. Participate in the tender process to carry out tender evaluation in line with the institution’s procurement policies and procedures in order to select the most qualified suppliers to contract

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Job Summary.

This position reports to the Principal and is responsible for the provision of financial services that include financial accounting, and management accounting so as to ensure the institution finances are prudently managed and quality financial information required for decision making availed in a timely manner.

Minimum Requirements.

1. Bachelor’s degree in any of the following disciplines: -Commerce (Accounting/Finance Option), Finance, Business Administration (Accounting/ Finance Option), Business Management (Accounting/Finance Option) or its equivalent qualification from arecognized institution.
2. Have CPA (K) with ICPAK membership and in good standing.
3. Demonstrated managerial, administrative and professional competence in work performance.
4. Served in the grade of Accountant /Finance Officer or a similar position for at least three (3) years
5. Certificate in relevant computer accounting packages;
6. f) Senior Management Course training will be an added advantage.
7. g) Certificate of good Conduct
8. h) Compliance with Chapter 6 of the constitution.
9. Responsibilities

Duties and responsibilities.

The Senior Finance Officer will be responsible of the following among others:

1. Prepare final accounts that reflect true and fair view of the financial position of the institution to ensure compliance with the statutory requirements
2. Ensure proper interpretation and implementation of financial regulations and procedures, government circulars, letters and instructional to comply with statutory requirement i.e. Kenya National Audit office
3. Review funds disbursement requests from department heads, and approve as appropriate, to ensure the departments have the resources required in the implementation department strategies, and to minimise on unbudgeted expenditure that might result in resource wastage
4.  Advise the institution management on all financial matters i.e. tenders, planning, audit training to ensure sound and correct decision making
5. Oversee preparation and submission of statutory reports i.e. NHIF, PAYE, NSSF, as required by the law for compliance purposes
6. Supervise and advise on training needs of finance staff to ensure they have the right skills to execute their daily duties
7. Ensure timely preparation and submission of the institution budget to maintain accurate accounting records and preparation of management and statutory financial reports
8. Develop the institution budget to ensure sufficient allocation of resources that support the implementation of its strategy in an efficient and effective manner.
9. Maintain inventory of all bank accounts to monitor the liquidity status of the institution
10. Ensure availability of funds for day to day activities for efficient and effective running of the institution
11. Sign cheques and vouchers within the required/set threshold for prudent and timely execution to enhance smooth running of the institution’s operations.
12. Preparation of budget Monitor expenditure
13. Account for all resources allocated to all departments