Senior Program Assistant, Legal and Research Affairs at PATH

PATH currently seeks to hire a Senior Program Assistant to provide administrative support to several teams within the Legal and Research Affairs Division. These teams include Legal Affairs, Grants Contracts Risk and Compliance as well as Data Privacy and Records and Knowledge Management. Specific duties and responsibilities include:

• Coordinate the production and distribution of complex documents and deliverables.
• Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, PowerPoint, Excel, and other software. 
• Schedule and attend team meetings, drafting agendas and meeting summaries, track action items.
• Manage the internal review process of complex documents by scheduling the necessary leader reviews.
• Assist team members with travel arrangements, teleconferences (across multiple time zones), and complex schedule coordination, using Microsoft Outlook. 
• Coordinate arrangements for external guests, meetings, conferences, workshops, and other events. 
• Maintain project records, electronic files, and other resources on behalf of team members. 
• Mange the routing and completion of invoices for Legal and Research Affairs in coordination with the appropriate finance and programmatic contact(s).
• Coordinate and manage timecard approvals for designated attorneys as well as associated invoices in coordination with the appropriate finance and programmatic contact(s).
• Assist team members with travel arrangements, teleconferences (across multiple time zones), and complex schedule coordination, using Microsoft Outlook.
• Work appropriately with confidential and privileged information.
• Collaborate with staff throughout the organization to research and gather information for proposals, communication materials, and reports

Required Experience

• Detail-oriented with exceptional proofreading skills, highly organized, flexible, strong time management skills.
• Self-motivated and able to work independently with little supervision, and adept at collaborating effectively with other team members.
• Proven effectiveness working on multiple projects with competing deadlines and ability to seamlessly adapt to changing priorities.
• Excellent interpersonal skills including the ability to interact with and build strong relationships with global colleagues and partners and provide creative solutions in a professional manner.
• Ability to work in a highly collaborative environment and as part of a cross-disciplinary team operating in multiple locations. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Proficient at problem solving and addressing ambiguities.
• Strong written and oral communication skills.
• Demonstrated professionalism and ownership of responsibilities.
• Must have legal authorization to work in Kenya.