Senior Programme Management Officer, P5 at United Nations Environment Programme (UNEP)

Responsibilities

Under the direct supervision of the Director, Corporate Services, and within delegated authority, the Senior Programme Management Officer will perform the following duties:

• Budget Preparation and Administration:
• Plans and co-ordinates review of budget submissions and provides advice and guidance, on budgetary and financial policies and procedures, including results-based budgeting.
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from Divisions/Offices at Headquarters and in the regions, including programmatic aspects; Ensures compliance with the medium-term plan and other legislative mandates.
• Proactively supports relevant intergovernmental and expert bodies in the review of the medium-term plan and its revisions; secures approval from the General Assembly and United Nations Environmental Assembly (UNEA).
• Co-ordinates the preparation of budget submissions from managers and ensures legislative mandates are accurately translated into programme budgets.
• Reviews, analyzes and finalizes UNEP Programme of Work and related engagement with Intergovernmental bodies and experts including Committee of Permanent Representatives.
• Provides substantive support and guidance to relevant intergovernmental and expert bodies in their budget review; secures approval from the General Assembly.
• Manages/issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures. Provide advice and support on internal mechanisms for managing of programme support cost linked to country contributions.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with budgets and established regulations and rules.
• Programme Management:
• Plans and oversees the management of activities undertaken by the Unit; ensures that substantive/administrative work programmes and programmed activities are carried out in a timely fashion and coordinating diverse projects in liaison with other divisions and regional offices, as appropriate.
• Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual, annual, and/or quarterly reports.
• Coordinates policy development; reviews the assessments of issues and trends, preparation of evaluations or research activities and studies.
• Directs research and programme evaluation and presents information gathered from diverse sources.
• Undertakes survey initiatives/or technical missions; guides design of data collection instruments; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
• Supervises preparation of various written outputs, e.g. background papers, analysis, substantial sections of reports studies and presentations.
• Represents the Corporate Services Director in meetings of Divisions in inter and intradepartmental meetings.
• Oversee use of budget data to provide management reporting and substantive analysis.
• Provides substantive input and support in the preparation, presentation, and deliberations of programme budget reports to intergovernmental bodies such as the Committee of Permanent Representatives, UN Environment Assembly and other UN headquarters bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, the General Assembly and other policy-making organs, as appropriate.
• Plans, organizes and manages staff and work programmes; plans and discusses individual work programmes with staff and evaluates their performance.
• Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.
• Performs other related duties as assigned.

Competencies

• PROFESSIONALISM: Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization's strategy and the work unit's goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• EMPOWERING OTHERS: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

• Advanced university degree (Master's degree or equivalent) in business administration, management, economics or a related field is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

• A minimum of ten (10) years of progressively responsible experience in budgeting and financial management, including at least five (5) years of experience in the administration of complex assessed and extrabudgetary budgets in a large international organization, is required.
• Experience in field operations and/or programme/project management, implementation and monitoring is required.
• Experience supporting the presentation of budget proposal to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions (ACBCQ), the General Assembly (GA) or other policy-making organs is required.
• Experience with Business Intelligence Reporting within a Enterprise Resource Planning (ERP) System such as SAP is required.
• Experience in supporting collaboration and development of multi-year programme of work that steer organizational results is required.
• Experience with reporting of budget information in accordance with International Public Sector Accounting Standards (IPSAS) is desirable.
• Experience in data analytics or related area is desirable.

Closing; 12 November 2022