Position Summary
The position is responsible in supporting the management of records function in the Institute.
Duties and responsibilities will entail:
- Participating in Implementation of records management policies and procedures;
- Securing of files and information;
- Profiling of documents, pending correspondences and bring ups;
- Ensuring compliance with the relevant accordance with relevant laws and regulations on records management;
- Appraisal and disposal of dormant files/documents;
- Classifying and indexing of records;
- Ensuring efficient mail management; and
- Maintaining, verifying and evaluating existing records management systems.
Qualifications
For appointment to this grade, a candidate must have:
- Diploma in Records Management, Information Management, Information Science, Library Science or equivalent qualification from a recognized Institution.
- Supervisory Course lasting not less than two (2) weeks from a recognized institution.
- At least three (3) years relevant work experience.
- Shown merit and ability and depicted in work performance
- Computer skills; and
- Fulfil the requirements of Chapter six (6) of the Constitution.
Functional Skills
- Computing skills, and
- Communication skills
Competencies/ Attributes
- Creativity;
- Innovativeness; and
- Professional Ethics and Values
The public is notified of the following:
- KIPPRA is an equal-opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply.
- There are NO fees charged by KIPPRA for any application for these positions.
- Canvassing for any of these positions will result in the disqualification of the candidate.
- Applicants who applied previously for the readvertised positions are encouraged to apply.
- ONLY shortlisted candidates will be contacted and will be required to present originals of the following documents during the interviews.
- National Identity Card.
- Academic and Professional Certificates and transcripts.
- Any other supporting documents and testimonials.
- Memberships to relevant professional bodies and associations (where applicable). e) Evidence of publications where required.
- Recommendation letter (s).
The Successful candidates and will be required to avail the following documents.
Detailed job descriptions, requirements, and how to apply are available on the website https://recruitment.kippra.or.ke/
All applications MUST be received on or before 26th December 2023 by 5:00 pm.
- Clearance from Higher Education Loans Board.
- Clearance from Directorate of Criminal Investigations (Police Clearance Certificate). Printed Online Self-Declaration Application Acknowledgement Receipt or a self- Declaration Form duly stamped by the Ethics and Anti-Corruption Commission. Clearance from Kenya Revenue Authority (Tax Compliance Certificate).
- Clearance from a Registered Credit Reference Bureau.
- Applicants are requested to submit a cover letter, CV, copies of certificates & testimonials, and duly filled personal data form which can be downloaded from the Institute’s website. All applications should be sent through the recruitment portal (link provided in section 1 above).
Applications to be addressed to:
The Executive Director,
The Kenya Institute for Public Policy Research and Analysis,
Upper Hill, Bishop Gardens Towers, 2nd Floor Bishop Road,
P.O. Box 56445, Nairobi, 00200 City
Square, Tel: 2719933/4, Fax 2719951
Nairobi, Kenya.
Late applications will not be accepted, and ONLY shortlisted candidates will be contacted.
Gmail
Yahoomail