Senior Supply Chain Management Officer at Kenya Universities and Colleges Central Placement Service

Job Purpose

• To support the administration of the supply chain management functions to ensure effective and efficient delivery of Procurement services in compliance with the Public Procurement legislations.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Process purchase order documentations to ensure compliance with the set regulatory guidelines;
• Provide input in the implementation of processes and procedures as guided by the various technical manuals to safeguard the integrity of the procurement processes of the Placement Service;
• Participate in the disposal of unserviceable and obsolete stores;
• Prepare quotations for competitive bids for goods and services as directed by the Placement Service;
• Prepare all relevant documents and forward them to Finance & Accounts division to facilitate payments of services rendered to the Placement Service;
• Coordinate distribution of tender documents, request for quotation/proposal documents and registration of supplier’s documents to suppliers;
• Compile budget estimates to inform the divisional planning process and works in- line with divisional work plan;
• Evaluates supplier performance;
• Generate local purchase orders (LPO) and local service orders (LSO) from the ERP system;
• Track orders to ensure timely delivery of good and services to ensure seamless operations within the Placement Service;
• Inspect purchased products to ensure they meet the required specifications;
• Enter order details into internal database/ERP system;
• Compile asset disposal reports;
• Prepare tender and contract documents; reviewing tender advertising notices;
• Participate in the compilation and evaluation of tenders;
• Participate in opening of quotations and tenders;
• Participate in drafting of tender notices;
• Generate Goods Received Notes (GRN) and monitor the movement of stores inventory;
• Maintain and update a list of prequalified suppliers;
• Undertake market surveys to ensure the Placement Service obtains value for money in procurement of goods and services; and
• File and safeguard all procurement proceedings and records.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

• Bachelor’s Degree in Procurement & Supplies Management, Business Administration, or other relevant field from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Be a member of Kenya Institute of Supplies Management (KISM) or Certified Institution of Purchasing and Supplies (CIPS) and in good standing;
• Proficiency certificate in computer application; and
• Fulfil the requirements of Chapter Six (6) of the Constitution of Kenya.

Previous relevant work experience required.

• Served for a cumulative period of six (6) years relevant work experience three (3) of which must have been in the grade of Supply Chain Management Officer I or in a comparable position