Service Manager at Braeburn Schools

Key Responsibilities include.

Staff Management:

Working with the school Administrator to ensure compliance with the CBA.

• Undertake Performance Management, alongside the School Caretaker if relevant, for all ancillary staff annually.
  Provide, or direct staff to, relevant H&S and Safeguarding documentation and training,recording and tracking completion.
  Liaise with the school Administrator to arrange relevant health checks for the ancillary staff etc.
• Liaise with management of the external security providers and the school caretaker to ensure high standards of operation on site.

Operations Management:

Support the Headteacher with the effective daily operations of the school.

• Support the Headteacher, and liaise with Head Office, to ensure compliance with all relevant H&S, licence and Occupational Health checks and legislation.
• Maintain records to ensure all documentation is up-to-date and accurate, providing direct action, guidance or direction where required.
• Lead on H&S and risk-assessing procedures at the school, identifying, completing and reviewing all site risk assessments and supporting department leads on the creation and review of those relevant to their activities.
• Attending weekly online Fleet Management meetings and ensuring timely and clear communication of the needs of the site.
• Managing a rotation of vehicle reviews to ensure issues are identified early and ABs are thorough so all issues are managed on each trip to the
• BSL vehicle workshop.
• Liaise closely with the Kitchen team to plan and develop menus, reduce waste, control portioning and improve efficiency.
• Liaise with relevant staff and oversee the organisation of any parent or child events in school, attending when possible.
• Liaise with the ancillary team, in consultation with the Headteacher and School Caretaker, to oversee or provide direction and guidance to all ancillary staff.
• Work to reduce costs by helping reduce wastage and finding most reasonable suppliers.
• Work to increase the recycling activity on site and develop systems to reduce waste.
• Liaise with BSL Operations department for guidance, support and to ensure adherence to policy.
• Liaise with staff, and where relevant with department leads, to ensure effective operations in all areas of housekeeping, kitchen, security, grounds and driving.
• Identify, and help plan for rectifying, H&S and maintenance issues at the school, liaising with the BSL workshop if and when necessary.
• Lead the school's H&S Committee and be an active member of the Site Security Committee.
• Maintain and oversee inventories of all items in use and in storage areas.
• Monitor and manage the distribution and presentation of furniture across the school.
• Ensure that the fleet and drivers adhere to all legal checks and licences, advising and liaising with the relevant people if there is something that needs to be done.
• Work with the rest of the Administration team to ensure the effective running of the school.
• Liaise with the School Accountant with regard to purchases to ensure adherence to BSL procedures for procurement, supporting particularly with ensuring effective pricing through obtaining quotes and monitoring suppliers.
• Recording all staff absences/holidays and arranging cover within the ancillary team; upholding very high standards of confidentiality.
• Adhere to all BNIS and BSL safeguarding policies and procedures ensuring relevant information is communicated swiftly and efficiently.
• Any other reasonable duties assigned by the Headteacher, Executive Principal or Assistant Headteacher.
• Work within Braeburn Schools LTD and Braeburn Nanyuki International School's policy at all times.

Experience and Competencies required;

• A minimum of a Bachelor's degree in a related field, for example; Business Administration or facilities management.
• Certifications in health and safety, compliance facilities management is highly desired.
• Experience at a similar position in operations, health & safety, management or management preferably within an educational institution - at least 5 years is desired.
• Demonstrated understanding of Health & Safety compliance, budgeting, vendor management or facilities management.
  Exceptional organisational and time management skills.
  Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to build positive relationships.
• Proficiency in Google Suite applications or MS Office.
• Meticulous attention to detail and high level of accuracy.
  Adaptability and flexibility to respond to changing priorities.
• Proactive and solution-oriented problem-solving.