Bid Executive at Dynasoft Business Solutions

Job Summary

• We are seeking a highly driven BID Executive to lead and manage end-to-end bid and tender processes that support our growth in selling Microsoft products and services. This role is ideal for a detail-oriented, analytical, and strategic professional passionate about the ICT sector and experienced in navigating Kenya’s procurement landscape. As a BID Executive, you will play a critical role in developing top-quality proposals, driving competitive positioning, and contributing directly to the company’s revenue growth.

Reporting Line

This position reports directly to the Business Development Manager

 Key Responsibilities

Bid & Tender Management

• Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms
• Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
• Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
• Analyse bid documents from clients across public and private sectors.
• Develop bid plans, schedules, and deliverables to ensure on-time submission.
• Maintain a repository of reusable bid content, templates, and case studies.

Proposal Writing & Documentation

• Prepare compelling technical and commercial proposals aligned with Microsoft products and services.
• Work with sales, technical teams, and management to craft impactful value propositions. 
• Review and edit proposal content to ensure accuracy, consistency, and compliance.
• Ensure branding and format follow company and Microsoft Partner guidelines.

Collaboration and coordination

• Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
• Coordinate internal approval processes (pricing, terms, certifications).
• Liaise with relevant stakeholders to align bids with product offerings and licensing models.
• Facilitate review meetings and approvals before submission.

Market Intelligence & Strategy

• Maintain a structured opportunity tracking and tender calendar for the organization.
• Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
• Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
• Track ICT procurement trends in Kenya (government and enterprise sectors).

Compliance 

• Ensure compliance with Microsoft partner requirements and certifications
• Ensure all bids meet regulatory and statutory requirements 
• Maintain and update company profiles, certifications, and documentation on procurement platforms.
• Track renewal deadlines for registrations, certifications, and compliance documents.

Key Performance Indicators

• Revenue contribution & bid win rate
• Customer compliance & turnaround time
• Completion of relevant Microsoft Certifications
• On-time submission & zero-error documentation

Academic and professional Qualifications

• Must have an IT related bachelor’s degree: BBIT, Computer Science, Information Technology etc
• Entry level up to two (2) years of experience in BID management or proposal development in IT or Technology sales sector.

Essential Skills

• Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
• Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
• Good grasp of Kenyan procurement laws and tendering procedures.
• Excellent research, writing, editing, and documentation skills.
• Strong analytical, organizational, and multitasking abilities.
• High integrity and ability to handle confidential information.
• Ability to work independently and under pressure.
• Strong team collaboration and strategic thinking.