Specialist - Program Governance, YEFFA Program at Alliance for a Green Revolution in Africa (AGRA)

Key Duties and Responsibilities:

Governance Coordination and Documentation

• Coordinate the planning, scheduling, and logistics for all YEFFA governance bodies, including the PSG, SAG, and CCC.
• Prepare and circulate agendas, background materials, and decision briefs to governance members in advance of meetings.
• Record, synthesize, and disseminate meeting minutes, action points, and follow-up trackers to ensure accountability.
• Ensure that governance engagements are structured, well-documented, and contribute to timely program oversight and decision-making.
• Support the Director – GYI and YEFFA leadership in preparing governance presentations and policy briefs for AGRA’s Executive Team and donors

Decision Tracking and Alignment

• Maintain a governance decision log and follow up with responsible parties to ensure action items are completed within deadlines.
• Track progress of resolutions and recommendations from governance forums to ensure strategic coherence and delivery alignment.
• Provide monthly governance performance summaries and updates to the Director – GYI and Head – YEFFA Program Delivery.
• Ensure all governance records and decisions are archived systematically in AGRA’s shared knowledge repository.

Stakeholder Relations and Coordination

• Liaise with PSG, SAG, and CCC members to ensure effective participation and communication before and after meetings.
• Serve as the focal point between AGRA leadership, the Mastercard Foundation, and external partners on all YEFFA governance issues.
• Coordinate cross-departmental inputs to governance forums, ensuring inclusivity and alignment with AGRA’s institutional priorities.
• Support the organization of YEFFA-related learning events, high-level reviews, and partner roundtables to promote transparency and shared learning.
• Ensure that governance communications uphold AGRA’s brand integrity and compliance standards.

Governance Systems and Reporting

• Develop and maintain governance calendars, reporting templates, and dashboards to visualize decision progress and accountability metrics.
• Produce periodic reports summarizing governance engagement outcomes and alignment with program milestones.
• Support the institutionalization of governance best practices by refining templates, checklists, and documentation standards.
• Ensure timely preparation of governance-related reports and briefing notes for AGRA’s management and the Mastercard Foundation.
• Assist in the coordination of external governance events, including the Annual YEFFA Learning Summit and mid-year portfolio reviews.

Key Qualifications and Experience Required:

• Bachelor’s degree in Public Administration, International Development, Project Management, Political Science, or a related field.
• Certification in Project Management (PMP) or Governance and Compliance is an added advantage.
• Minimum of 8 years’ experience in program governance, coordination, or administration within international development organizations or donor-funded programs.
• Demonstrated experience in managing multi-stakeholder governance platforms, program steering committees, or advisory boards.
• Proven ability to track decisions, prepare accurate documentation, and maintain governance compliance in complex environments.
• Experience working with donor-funded institutions such as the Mastercard Foundation, World Bank, or bilateral agencies.
• Strong coordination, communication, and organizational skills with the ability to handle multiple priorities simultaneously.
• High proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and digital collaboration platforms (Teams, SharePoint).
• Demonstrate a strong understanding of governance structures, decision-making processes, and policy tracking.
• Skilled in planning, scheduling, and managing cross-functional engagements.
• Must demonstrate excellent writing, synthesis, and communication skills for high-level reports and briefs.
• Ability to design systems for tracking progress and maintaining institutional memory.
• Familiarity with governance frameworks within African agricultural and youth employment programs