Stock Controller at Mini Group

Key Duties/Responsibilities

Inventory Management

• Accurately record all incoming and outgoing stock in the Odoo ERP system.
• Monitor and maintain optimal stock levels to prevent overstocking or stock-outs.
• Conduct daily, weekly, and monthly stock reconciliations with physical counts.
• Apply FIFO (First-In-First-Out) and FEFO (First-Expiry-First-Out) principles for all products.

Stock Accuracy & Reporting

• Conduct weekly spot checks to verify accuracy and identify anomalies.
• Coordinate with the Procurement team to place replenishment orders based on demand forecasts and stock levels.
• Investigate and resolve stock discrepancies promptly, implementing corrective actions.
• Maintain accurate records of damaged, expired, and returned goods, ensuring proper processing per company policy.
• Support Finance and Audit teams during periodic stock audits.
• Prepare and present stock ageing reports.

Warehouse Coordination

• Collaborate with Order Processors, Warehouse Supervisors, and Merchandisers for efficient stock handling.
• Receive and inspect shipments/local purchases both physically and in the Odoo ERP system.
• Supervise correct loading/unloading of goods to avoid losses or damages.
• Ensure proper labeling, storage, and segregation of SKUs per product category and safety requirements.

Order Processing & Dispatch

• Work with Sales and Logistics teams to ensure timely and accurate order picking and dispatch.
• Verify dispatch documentation (Invoices, Delivery Notes) against physical stock released.
• Immediately flag any fulfilment issues to the General Manager.

Compliance & Best Practices

• Ensure stock handling processes follow company SOPs and health & safety regulations.
• Monitor expiry dates and coordinate clearance procedures for near-expiry goods with Sales & Marketing.
• Implement theft-prevention measures, including restricted access to stock areas and real-time ERP updates.

Key Outputs/Deliverables/KPIs (including but not limited to)

• Stock Accuracy Rate: Minimum 99% accuracy between system records and physical counts.
• Stock Discrepancy Resolution: All variances investigated and resolved within 48 hours.
• Order Fulfilment Accuracy: 100% correct items and quantities per dispatch.
• Shrinkage Control: Stock losses maintained below 0.5% of monthly turnover.
• Expiry Management: Zero expired stock in the warehouse.

Academic and Professional Qualifications & Experience Required

• Diploma or Degree in Supply Chain Management, Procurement, Logistics, or related field.
• Minimum of 3 years’ experience in stock control, preferably in FMCG distribution.
• Proficiency in ERP systems (Odoo preferred) and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent organisational skills and attention to detail