Stock Controller/ Senior Assistant, Purchasing & Supply Chain Management at Aga Khan University Hospital

Job Purpose:

To stock, manage and supply Pathology & Radiology consignments, Medical/Surgical, Food & Beverage, Engineering, CAPEX and General stores items required by various hospital-wide, Outreach and University Centre users.  Accurate reporting of inventory held within respective areas of responsibility.

Responsibilities:

• In charge of the assigned warehouse and/or Sub Store
• Service material requests from end-users.
• Ensure accurate, timely and complete posting and updating of transactions in the system; accurate and timely issue of items.
• Stack Items safely and neatly i.e. identifiable and traceable.
• Ensure there are no stock-outs by pre-empting the purchaser on items running low on stocks.
• Recommend optimum quantities of items to be replenished.
• Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
• Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing
• Assist in maintaining minimum stock days.
• Verify the quality of goods received from vendors/Warehouses/Sub stores.
• Follow up on issues that end users have not accepted.
• Adhere to the FEFO method of stock movement.
• Manage a minimum value of expiries and items being obsolete.
• Take part in quarterly stock takes
• Reporting; Ensure daily submission of Check-list, Monthly on-time submission of ROR and QVR reports
• Any other duties that may be assigned by PSCMD Supervisor, including support in the role of Purchase Assistant.
• Any other duties that may be assigned.

Qualifications and skills Requirements:

• Business related Diploma or Certification. 
• Membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
• Proficiency in working with MS Office – MS Excel and MS word
• At least two years of work experience in a related field/work environment.
• Ability to work in a team with
• Excellent customer service skills and customer focus
• Excellent interpersonal/ communication skills
• Excellent organization skills
• Attention to detail and problem solving skills
• Has initiative and is proactive
• Excellent telephone handling skills
• Professional grooming and self-presentation

Closing: July 14, 2022