Jobs at Aga Khan University Hospital

Job Summary

Reporting to the Director General, Global Campus Development and Operations, the Regional Director EA will lead the supply chain function and create a difference in the field that will contribute to the growth and success of the institutions.

Responsibilities

• Participate in strategic planning of the division as well as facilitate services across the division that have a significant impact on the performance and/or business outcomes of the institutions.
• Actively participate in long-term planning within clearly defined policies, principles and objectives to facilitate PSCMD work across the institutions.
• Establish contracts and alternate supply sources where possible to enable institutions to acquire quality products at affordable prices, terms, and lower life- cycle costs.
• Lead key aspects of the supply chain function required for JCIA (Joint Commission International Accreditation), lean supply management and warehouse concept of “5S” (Sort, Set, Shine, Standardize and Sustain)
• Lead, train, and develop a team of supply chain staff responsible for developing end-to-end supply chain strategies, coordinating resources, overseeing and reporting status, resolving issues and ensuring that appropriate supply Chain support is provided as needed to individual programs.
• Work closely with the team to review and amend various business processes which include authority matrix, policies and procedures, key performance indicators (KPIs), various forms/documents etc.
• Overseeing the management, selection and development of suppliers to continuously improve quality, delivery and pricing in a way that positively impacts the corporation and strategic management of the supplier base.
• Establish and develop strategic relationships and partnerships with key local and international vendors that will benefit the AKDN Health institutions

Requirements

• Master of Business Administration (MBA) 
• Certification(s) in supply chain management
• At least 12 years’ senior-level work experience in a healthcare setting, 4 of which should be at a senior level. Experience in a JCIA accredited health-care institution desirable.
• Excellent communication skills, both written and oral
• Unquestionable integrity
• Good interpersonal and negotiations skills: ability to build relationships among team members, senior management, end-users and external agencies and suppliers.
• Negotiation and conflict resolution skills.

Closing: July 20, 2022

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Job Purpose:

To stock, manage and supply Pathology & Radiology consignments, Medical/Surgical, Food & Beverage, Engineering, CAPEX and General stores items required by various hospital-wide, Outreach and University Centre users.  Accurate reporting of inventory held within respective areas of responsibility.

Responsibilities:

• In charge of the assigned warehouse and/or Sub Store
• Service material requests from end-users.
• Ensure accurate, timely and complete posting and updating of transactions in the system; accurate and timely issue of items.
• Stack Items safely and neatly i.e. identifiable and traceable.
• Ensure there are no stock-outs by pre-empting the purchaser on items running low on stocks.
• Recommend optimum quantities of items to be replenished.
• Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
• Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing
• Assist in maintaining minimum stock days.
• Verify the quality of goods received from vendors/Warehouses/Sub stores.
• Follow up on issues that end users have not accepted.
• Adhere to the FEFO method of stock movement.
• Manage a minimum value of expiries and items being obsolete.
• Take part in quarterly stock takes
• Reporting; Ensure daily submission of Check-list, Monthly on-time submission of ROR and QVR reports
• Any other duties that may be assigned by PSCMD Supervisor, including support in the role of Purchase Assistant.
• Any other duties that may be assigned.

Qualifications and skills Requirements:

• Business related Diploma or Certification. 
• Membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
• Proficiency in working with MS Office – MS Excel and MS word
• At least two years of work experience in a related field/work environment.
• Ability to work in a team with
• Excellent customer service skills and customer focus
• Excellent interpersonal/ communication skills
• Excellent organization skills
• Attention to detail and problem solving skills
• Has initiative and is proactive
• Excellent telephone handling skills
• Professional grooming and self-presentation

Closing: July 14, 2022