Stores Assistant at Nairobi Hospital

REF: TNH/HRD/SA/03/2023

The overall purpose of this job is to assist in coordination of the daily operations of the hospital’s store including inventory control and management in line with established procedures.

ROLES AND RESPONSIBILITIES

• Ensure timely processing of documents, stock, ordering, receiving, issuing and variance reconciliation;
• Coordinate assist the store officer in stores operations including ordering, receiving, storage, issuing and record management.
• Implement best practice stocks ordering, storage processes and eliminate expiries/obsolesce/damage in storage.
• Receive items from suppliers in collaboration with the joint receiving team;
• Ensure processing of stores’ documents is carried out on a daily basis and forwarded within established timelines;
• Facilitate timely stock ordering and follow ups for replenishment.
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations;
• Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions;
• Ensure security of all materials stored in the store and enforce access control to store from non- store staff;
• Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation;
• Carry out filing and archiving of hospital documentation related to store management; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Diploma in Supply Chain, Procurement or any other related field from a recognized institution.
• Must be a member of a Professional body governing procurement and supply.
• Minimum of 3 years’ job experience in procurement and stores management in a large establishment.

CORE COMPETENCIES

• Experience in warehousing and inventory management.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks
• Good interpersonal and communication skills
• High level of integrity
• Knowledge of supply chain management in multi user/network environment
• Attention to detail
• Planning and organizing skills
• Accountability