Career Openings at Nairobi Hospital

REF: TNH/HRD/DA/03/2023

Reporting to the Procurement Manager, the successful candidate will maintain a consistent balance between demand and supply of the inventory through analysis and planning to determine the correct demand and effective lead-time management.

ROLES AND RESPONSIBILITIES

• Generate demand forecasts and plans for medicines and consumables.
• Maintain optimal inventory level by analyzing demand patterns and changes.
• Recommend process improvements to prevent stock outs and overstocking issues.
• Evaluate supplier lead times and establish opportunities for lead time reduction.
• Evaluate stock levels, available storage space, demand, lead time and other critical parameters to optimize deliveries of medicines and other consumables.
• Ensure adequate stock levels are maintained by planning and optimizing stocks.
• Establish and track metrics to assess quality, cost, and delivery performance.
• Review vendor managed inventory frameworks and ensure they are implemented continuously;
• Work in coordination with General Stores, Pharmacy Stores and Procurement to ensure optimal supply of medicines and other medical consumables; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
• Organizing and managing large and varied data sets, analysing healthcare data to optimize business operation.

EDUCATION AND EXPERIENCE

• Bachelor's degree Finance, Procurement, healthcare administration, or related field.
• 4+ years’ experience in an analytic role handling Big data, out of these; 2 years MUST be in Healthcare.
• Proficiency with R/ SQL for data manipulation and knowledge in Modelling in Excel.
• Experience with data visualization tools particularly Power BI and Qlik sense.
• Experience in Inventory management like forecasting, and demand planning.
• Proficiency in creating dashboards with insights and use of SharePoint.
• Analytical mindset with good problem-solving skills
• Excellent written and verbal communication skills and knowledge Navision.
• Good interpersonal skills.

CORE COMPETENCIES

• Forecasting and Demand Planning using the ERP and shared platforms
• Good interpersonal and communication skills with experience in developing Executive

Reports

• Knowledge in Microsoft Power Business Intelligence and inventory Management
• Big data Management Strong analytical and planning skills.
• Conversant with ERP application software
• Accountability and High level of integrity

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REF: TNH/HRD/PO/03/2023

Reporting to Procurement Manager, Medical & Non-Medical, the successful candidate will implement the Hospital’s sourcing, tendering and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Hospital’s objectives.

ROLES AND RESPONSIBILITIES

• Provide support and guidance to user departments in the development of specifications;
• Ensure efficient and cost effective sourcing and delivery of materials, services and/or equipment to user departments;
• Develop and implement sourcing strategies for spend management, supplier development and management, category buying, contracts, vendor managed inventory and rating processes amongst others;
• Lead supplier pre-qualification, selection and development processes, quotation and tender processes in a timely and transparent manner;
• Contribute to lead-time reduction and demand management initiatives so as to optimize inventory levels;
• Ensure cost-effectiveness, quality and timely procurement and delivery of all supplies services.
• Manage development and preparation of contracts and ensure all contracts renewals reviews are done on time;
• Prepare appropriate financial, inventory and other reports; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Commerce, Economics, Supply Chain Management or any other related field from a recognized institution.
• Graduate Diploma in Purchasing and Supply.
• Minimum of 3 years’ experience in local and international procurement.

CORE COMPETENCIES

• Experience in warehousing and inventory management.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks
• Highly analytical and excellent negotiation skills
• Good interpersonal and communication skills
• High level of integrity
• Knowledge of supply chain management in multi user/network environment
• Knowledge of international procurement and logistics management
• Attention to detail

go to method of application »

REF: TNH/HRD/SA/03/2023

The overall purpose of this job is to assist in coordination of the daily operations of the hospital’s store including inventory control and management in line with established procedures.

ROLES AND RESPONSIBILITIES

• Ensure timely processing of documents, stock, ordering, receiving, issuing and variance reconciliation;
• Coordinate assist the store officer in stores operations including ordering, receiving, storage, issuing and record management.
• Implement best practice stocks ordering, storage processes and eliminate expiries/obsolesce/damage in storage.
• Receive items from suppliers in collaboration with the joint receiving team;
• Ensure processing of stores’ documents is carried out on a daily basis and forwarded within established timelines;
• Facilitate timely stock ordering and follow ups for replenishment.
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations;
• Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions;
• Ensure security of all materials stored in the store and enforce access control to store from non- store staff;
• Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation;
• Carry out filing and archiving of hospital documentation related to store management; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Diploma in Supply Chain, Procurement or any other related field from a recognized institution.
• Must be a member of a Professional body governing procurement and supply.
• Minimum of 3 years’ job experience in procurement and stores management in a large establishment.

CORE COMPETENCIES

• Experience in warehousing and inventory management.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks
• Good interpersonal and communication skills
• High level of integrity
• Knowledge of supply chain management in multi user/network environment
• Attention to detail
• Planning and organizing skills
• Accountability

go to method of application »

REF: TNH/HRD/SO/03/2023

Reporting to Procurement Manager, General Warehouse & Distribution the successful candidate The overall purpose of this job is to coordinate the daily operations of the hospital’s store including inventory control and management in line with established procedures.

ROLES AND RESPONSIBILITIES

• Ensure timely processing of documents, stock, ordering, receiving, issuing and variance reconciliation;
• Conduct effective demand and supply analysis in a timely manner;
• Coordinate all stores operations including ordering, receiving, storage, issuing and record management.
• Implement best practice stocks ordering, storage processes and eliminate expiries/obsolesce/damage in storage.
• Receive items from suppliers in collaboration with the joint receiving team;
• Ensure processing of stores’ documents is carried out on a daily basis and forwarded within established timelines;
• Undertake inventory controls by ensuring all stocks received from other stores or suppliers are accounted for and reconciled in a timely manner;
• Facilitate timely stock ordering and follow ups for replenishment;
• Prepare and coordinate implementation of the duty roster for staff to ensure adequate staffing in the store at all time;
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations;
• Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions;
• Act as the key person in item creation in the system and responsible for pricing;
• Ensure security of all materials stored in the store and enforce access control to store from non- store staff
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Supply Chain, Procurement or any other related field from a recognized institution.
• Full professional qualification in Purchasing and Supplies Management.
• Must be a Professional Member of Kenya Institute of Supplies Management with a valid practising license.
• Minimum of 3 years’ stores management or procurement experience in a large establishment.

go to method of application »

REF: TNH/HRD/TSO/04/2023

REF: TNH/HRD/SO/03/2023

Reporting to Procurement Manager, General Warehouse & Distribution the successful candidate The overall purpose of this job is to coordinate the daily operations of the hospital’s store including inventory control and management in line with established procedures.

ROLES AND RESPONSIBILITIES

• Ensure timely processing of documents, stock, ordering, receiving, issuing and variance reconciliation;
• Conduct effective demand and supply analysis in a timely manner;
• Coordinate all stores operations including ordering, receiving, storage, issuing and record management.
• Implement best practice stocks ordering, storage processes and eliminate expiries/obsolesce/damage in storage.
• Receive items from suppliers in collaboration with the joint receiving team;
• Ensure processing of stores’ documents is carried out on a daily basis and forwarded within established timelines;
• Undertake inventory controls by ensuring all stocks received from other stores or suppliers are accounted for and reconciled in a timely manner;
• Facilitate timely stock ordering and follow ups for replenishment;
• Prepare and coordinate implementation of the duty roster for staff to ensure adequate staffing in the store at all time;
• Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations;
• Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
• Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions;
• Act as the key person in item creation in the system and responsible for pricing;
• Ensure security of all materials stored in the store and enforce access control to store from non- store staff
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Supply Chain, Procurement or any other related field from a recognized institution.
• Full professional qualification in Purchasing and Supplies Management.
• Must be a Professional Member of Kenya Institute of Supplies Management with a valid practising license.
• Minimum of 3 years’ stores management or procurement experience in a large establishment.

go to method of application »

REF: TNH/HRD/TS/03/2023

Reporting to Procurement Manager, Medical & Non-Medical, the successful candidate will implement the Hospital’s sourcing, tendering and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Hospital’s objectives.

ROLES AND RESPONSIBILITIES

• Provide support and guidance to user departments in the development of specifications;
• Ensure efficient and cost effective sourcing and delivery of materials, services and/or equipment to user departments;
• Develop and implement sourcing strategies for spend management, supplier development and management, category buying, contracts, vendor managed inventory and rating processes amongst others;
• Lead supplier pre-qualification, selection and development processes, quotation and tender processes in a timely and transparent manner;
• Contribute to lead-time reduction and demand management initiatives so as to optimize inventory levels;
• Ensure cost-effectiveness, quality and timely procurement and delivery of all supplies services.
• Manage development and preparation of contracts and ensure all contracts renewals reviews are done on time;
• Prepare appropriate financial, inventory and other reports; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Commerce, Economics, Supply Chain Management or any other related field from a recognized institution.
• Graduate Diploma in Purchasing and Supply.
• Minimum of 3 years’ experience in local and international procurement.

CORE COMPETENCIES

• Experience in warehousing and inventory management.
• Thorough understanding of procurement laws and procedures.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies,processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks
• Highly analytical and excellent negotiation skills
• Good interpersonal and communication skills
• High level of integrity
• Knowledge of supply chain management in multi user/network environment
• Knowledge of international procurement and logistics management
• Attention to detail
• Planning and organizing skills
• Accountability