Strategic Coordinator: Portfolio and Scale at The Fred Hollows Foundation

THE OPPORTUNITY

• The Strategic Coordinator is accountable for supporting the Director of Portfolio and Scale and Portfolio and Scale team to meet their key objectives aligned to The Foundation’s strategic framework. The role will focus on executive level support and assisting the teams with administrative functions and some project coordination and support.

ABOUT YOU

• You will need to bring a high level of personal initiative and resourcefulness to the table. Your excellent written and verbal skills will be crucial for effective communication in various professional settings. Additionally, your ability to listen effectively and apply diplomacy will play a key role in navigating diverse situations. With excellent people skills, you should be comfortable engaging with various audiences across different settings. Proficiency in MS Office and the use of databases is essential, and your strong project management skills will contribute to the successful execution of our initiatives.

KEY RESPONSIBILITIES

The Strategic Coordinator will own the outcomes of:

• Manage the calendar, email correspondence, and travel arrangements for the Director of Portfolio and Scale.
• Offer comprehensive project management assistance.
• Organize large-scale meetings, including coordinating team travel.
• Support in inter-organizational meetings for the Portfolio and Scale department.
• Record meeting minutes and follow up on action items from cross-divisional team meetings within the Portfolio and Scale department.
• Support in organizing and managing SharePoint folders for Portfolio and Scale, ensuring efficient filing and knowledge management.
• Support financial and risk reporting within the Portfolio and Scale department.
• Perform any other task as directed by your line manager.

WHAT YOU’LL NEED TO SUCCEED

• Bachelor's degree in business administration, communications, or similar degree.
• Strong experience in an executive assistant role
• Experience project managing to set deadlines.
• Cross functional meeting management
• Demonstrated experience engaging with executive level stakeholders and production of appropriate executive level written materials.