Strategic Sourcing Manager at IREX

Your Background & Skills

• Bachelor’s Degree in Accounting, Finance, Business, Economics, or related Field.
• 8 years of work experience.
• 3-5 years of vendor management experience, preferably with a recognized public accounting firm and/or not-for-profit organization with worldwide operations similar to that of IREX.
• Experience with implementing a vendor system preferred.
• A proven ability to both document and prioritize findings, and to develop workable recommendations for improvement.
• Proven experience managing multiple administrative tasks in a demanding, time sensitive work environment.
• Proficient in Microsoft office products, including and especially Excel.
• Proactive and comfortable with contemporary digital platforms for collaboration and communication.
• Clear, succinct and compelling communication skills, both oral and written.
• Outstanding interpersonal and intercultural skills.
• Very strong time management, multitasking, and organizational skills.
• Speaking, reading and writing proficiency in English required.
• Must demonstrate valid proof of unrestricted authorization to work in their country of residence.

Your Daily Tasks

• Oversee IREX’s organizational vendor practices and procedures including vendor data maintenance, administration of digital vendor systems, and implementation of best practice for vendor management.
• Maintain and organize existing vendor data and coordinate with vendors to update data for financial reporting and analysis.
• Manage vendor relationships with existing and new vendors used by Office of the Chief Financial Officer.
• Communicate with vendors to perform quality checks, including for funder-required vendor due diligence.
• Establish and implement vendor management standards among various types of vendors including consultants, contractual firms, not-for-profit organizations, individual non-consultants, etc.
• Evaluate vendor-related data and perform vendor trend analysis.
• Review financial transactions and procurement transactions to assist internal assurance processes.
• Research payment options in various countries and regions to identify payment standards for payees in hard-to-reach markets.
• Conduct follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during internal and organizational audits.
• Participate in risk assessment activities by gathering vendor data and performance analysis.
• Manage and coordinate phases of vendor engagement process, including procurement, payment processing, and ongoing information maintenance and analysis.
• Conduct investigations of irregularities discovered by internal and external auditor reviews or whistleblower complaints relating vendor matters.
• Provide support for IREX annual audit process and all funder audits, site visits, and reviews.
• Perform additional duties and tasks as assigned by manager to meet the goals of IREX and the needs of the team.
• Maintain and manage relationships with OCFO vendors.
• Communicate with other finance or program teams regarding vendor matters.
• Prepare vendor reporting for funders, internal management, etc.
• Assist new business development regarding vendor information analysis required by funders.
• Evaluate vendor controls for compliance with established financial, Procurement, Subaward, & other operational IREX and donor policies & procedures, as well as recognized best practice.
• Provide detailed assessments of how vendor controls might be improved.
• Administer digital vendor management systems and implement improvements as necessary.
• Support internal assurance review of IREX financial transaction quality.
• Support development and revision of IREX Internal Audit policies, procedures and protocols.
• Other duties as assigned.