Study Coordinator- Kilifi at International Centre for Reproductive Health

The Study Coordinator will oversee the planning, coordination, and day-to-day implementation of the Genesis project across study sites in the assigned county for a period of 12 months. The coordinator will ensure that all research activities are implemented according to the study protocol, timelines, and regulatory requirements. The role involves supervising and training field teams, coordinating data collection activities, maintaining study documentation, preparing periodic reports and liaising with health facilities, stakeholders, and the research team to ensure successful study implementation.

Duties & Responsibilities

• Study Planning and Implementation
• Support site initiation activities, including preparation of study tools, logistics, and field implementation plans.
• Oversee and coordinate the implementation of study activities across all participating study sites.
• Ensure that the study is conducted according to the approved protocol, timelines, and project objectives.
• Data Collection and Study Operations
• Coordinate and supervise data collection activities to ensure accuracy, completeness, and compliance with study procedures.
• Ensure that study staff adhere to data collection protocols and standard operating procedures (SOPs).
• Support data management and contribute to data analysis efforts where required.
• Stakeholder Engagement and Coordination
• Serve as the primary liaison between the research team, participating health facilities, County health management teams, and other study stakeholders.
• Conduct introductory/ whole-site orientation meetings at the study facilities
• Engage with County and sub-County health management teams, facility managers, service providers, and other partners to ensure smooth study implementation.
• Ethical and Regulatory Compliance
• Ensure all research activities comply with ethical standards, institutional guidelines, and national regulatory requirements.
• Maintain accurate study documentation, including consent forms, study logs, and regulatory files.
• Support preparation of documents required for ethics approvals, renewals, and regulatory reporting.
• Training and Supervision
• Perform regular trainings and assessments of all clinic staff and research assistants regarding adherence to the study protocol, GCP, study SOPs and clinic manuals. Provide ongoing supervision, mentorship, and technical support to field teams including research assistants, study clinicians and laboratory technologists.
• Quality Assurance and Monitoring
• Monitor study implementation to ensure adherence to protocols and regulatory requirements.
• Ensure adherence to Good Clinical Practice (GCP) and study specific quality standards.
• Conduct routine quality checks on study data and procedures.
• Implement corrective actions where deviations from protocol are identified.
• Reporting and Documentation
• Prepare periodic progress reports on study performance, milestones, and challenges.
• Communicate study progress, operational challenges, and updates to the project leadership.
• Support preparation of presentations, reports, and study documentation for stakeholders.

Position Attributes / Details

• At least three years of experience in research coordination, project management, or implementation research, preferably in clinical or public health research.
• Strong understanding of qualitative and quantitative research methods, data collection, and analysis.
• Knowledge of research ethics, regulatory requirements, and Good Clinical Practice (GCP).
• Experience coordinating multi-site studies or health facility-based research is an added advantage.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Attention to detail and commitment to high-quality research standards.