Supplies Coordinator at Kenya Airways

Purpose

Organize and control the aircraft spares in the warehouse to ensure spares are securely warehoused, handled and issued in accordance with airworthiness requirements and Kenya Airways Plc Quality standards to support schedule requirements of Kenya Airways and other operators.

Responsibilities

Aircraft Spares & Tools Management:

• Ensure proper warehousing and handling of aircraft spares and tools in compliance with airworthiness and company quality standards.
• Issue items as needed to support schedule requirements for Kenya Airways and other operators.

Access Regulation & Security:

• Maintain secure access to the stockroom in alignment with Maintenance Organization Exposition procedures to safeguard the integrity and security of the stored spares.

Inventory Management:

• Oversee inventory levels within the warehouse and utilize software systems (like OASES) to track stock, maintain accurate records, and conduct regular audits.
• Ensure stock accuracy of at least 98%.

Receiving & Inspection:

• Oversee the receipt of incoming shipments, checking for quantities, defects, and ensuring that all items meet quality standards and match purchase orders.

Storage & Organization:

• Manage the efficient organization of aircraft materials in the warehouse, ensuring easy access and effective use of space through appropriate shelving and labelling systems.

Distribution & Allocation:

• Coordinate the allocation and distribution of materials to various users or warehouses based on demand and production schedules, ensuring proper spares and tools are available for Kenya Airways and contracted airlines.

Safety & Compliance:

• Ensure the warehouse complies with safety regulations, including adherence to OEM guidelines (e.g., MSDS), proper handling of materials, and overall compliance with safety protocols.

Documentation & Reporting:

• Maintain records of inventory transactions, orders, and shipments, while generating reports to track trends and support decision-making processes.

Continuous Improvement:

• Actively identify and implement opportunities to enhance warehouse operations, optimize inventory practices, reduce costs, and improve overall efficiency

Skills

• Knowledge of KCAA/EASA and Company requirements preferred.
• Strong verbal and written communication skills
• Ability to meet deadlines and work well under pressure
• Ability to work on a shift schedule.

Qualifications

• Degree in Supply Chain management/Logistics/Business management/Commerce OR Diploma Supply Chain Management/ Logistics/Business Management and 5 years’ experience in aviation may be considered.
• An in-depth knowledge of Inventory and Supply chain management.
• Training in handling of Dangerous Goods will be an added advantage.
• Forklift certification and/or ability to successfully complete forklift training and operate machinery safely will be an added advantage.
• General knowledge of logistics, warehousing procedures and statutory regulations.
• Computer literacy, MRP proficiency.
• Minimum 2-year experience in a similar role within a Warehouse environment.

Additional Information

• Attention to Detail: Critical for managing inventory levels and ensuring accuracy in records and transactions.
• Organizational Skills: Essential for overseeing warehouse operations, ensuring proper storage and easy accessibility of materials.
• Problem Solving: To handle discrepancies, resolve issues with shipments, and optimize processes.
• Safety Awareness: Ensuring adherence to safety standards in both handling and storing materials.
• Communication & Coordination: Ability to liaise effectively with various stakeholders, including procurement, material planning, engineering