Supply Chain Assistant at Africa Healthcare Network

As a Supply Chain Assistant, you will collaborate closely with the Supply Chain Officer to ensure impeccable warehouse and inventory management, timely procurement of consumables, assets and services. This role, based in Nairobi, Kenya, may involve local travel to our various centers

Scope of The Role:

• Procurement of consumables, fixed assets, and services
• Warehouse management
• Asset and office equipment management
• Supervision and performance evaluation
• Reporting

KEY RESPONSIBILITIES:

• Procurement of consumables and service
• Execute procurement in compliance with our policies and procedures
• Ensure timely supplier payments by coordinating with the finance department
• Guarantee the quality, quantity, and timely delivery of procured consumables
• Oversee center-level procurement, ensuring alignment with the current policy

Warehouse Management

• Streamline receipt and release procedures in the warehouse
• Efficiently manage warehouse inventories
• Conduct regular physical counts and spot checks
• Ensure optimal storage space for consumables
• Maintain thorough documentation for materials released from the warehouse to centers

ERP Management

• Post allsupply chain documents on the ERPs, including purchase orders, receipts, invoices, and transfers
• Monthly reconciliation with the finance department to ensure inventory balances align

 Inventory Management

• Conduct regular physical counts and spot checks of inventory.
• Monitor inventory levels and notify the Supply Chain Officer of any discrepancies or shortages.
• Assist in managing warehouse inventories to ensure accurate tracking and availability of supplies.

Logistics Management

• Coordinate logistics for the transportation and distribution of consumables and fixed assets to AHN centers.
• Ensure timely and cost-effective delivery of goods.
• Manage relationships with transport providers and ensure compliance with service agreements.
• Track shipments and resolve any logistical issues that arise during transit.
• Reporting
• Prepare and submit monthly center, warehouse, and supply chain reports to the Supply Chain Officer as per mandatory schedules
• Others
• Undertake additional tasks assigned by the supply chain officer and the management team
• Collaborate with all departments, closely working with the supply chain officer in executing activities at all levels
• Supervisory Responsibilities (Direct Reports):
• Clerical staffs
• Interns / temporary / casual staffs

Desired Competencies:

Qualifications

• University degree in Business Administration or related field
• Proficiency in MS Office and ERP systems

Skills/Attributes

• Strong problem-solving and analytical skills
• Effective interaction with management at all levels
• Data review and decision-making capabilities
• Excellent interpersonal and team skills
• Strong verbal and written communication and presentation skills
• Exceptional adherence to AHN Values and work ethic
• Focus on results with an efficient process mindset
• Collaboration and feedback encouragement
• Ownership, initiative, and innovation
• High attention to detail

Experience

• Any experience in the healthcare sector or a fast-paced startup environment is advantageous.