Supply Chain & Procurement Manager at Lesaffre

Key responsibilities

 Purchasing: 

• You deploy Lesaffre Kenya Purchasing Strategy aligned with Group & Regional Strategy. 
• You are responsible of all categories of purchase including energy, raw materials, packaging, transport, services, investments & spare parts.
• Making the yearly procurement plan for the top 10 materials in coordination with Regional Purchasing department.
• Responsible of all the “Source to Contract” and “Procure to Pay” Process.
• Carrying out evaluation processes for new supplier.
• Conducting supplier research for the purchase request until negotiating prices and submission of the supplier selected for approval
• Communicating with suppliers to secure price quotations, technical specifications and relevant details 
• Sending relevant order form, contract, protocol progress form, etc. to the selected supplier until approval of the final contract
• Carrying out the necessary follow-up and controls to ensure that orders are met on time and with the desired quality.
• Supporting supplier audits carried out by the quality unit
• Ensuring that all required documents are delivered to the accounting team on time 
• Identifying potential savings in all purchasing categories
• Coordinating with the departments involved the technical aspects of supplier approval, especially in the aspects of food safety, safety at work, traceability etc.
• Maintaining the suppliers database

Supply Chain :

• Consolidating and following up the safety stock levels, reviewing out of stock situations or shortage of supply issues and recommending mitigating actions
• Conducting root cause analysis for supply chain issues/variances and defining corrective action plans 
• Providing recommendations to improve OTIF and inventory.
• Supporting demand planning monthly meetings with the general manager 
• Bridging communication with Banks and insurance companies to process import of any item
• Processing invoices and obtaining all custom documents.
• Ensuring that goods loading and transportation are properly managed
• Following up documents are distributed to relevant government agencies on time
• Liaising with shipping agents in line with necessity and global tender scope
• Identifying potential savings in raw materials, storage, shipping and logistics
• Quarterly reviewing of routes to optimize costs and better serve customers
• Follow the whole clearance process with customs and related authorities.

Warehousing :

• Reconciling the supplier goods received notes to our purchase orders 
• Evaluating stock levels and warehouse occupancy levels
• Coordinating monthly stock counts of all inventories

Qualifications

• Degree in Supply Chain, or International trade, or Business Administration with an experience of 10 years in Supply Chain / Procurement in an international environment.
• Basic knowledge of SAGE system, master Office 365
• Strong knowledge of the local authorities’ process (KRA, KEBS, etc)

Soft skills:

• Excellent organizational skills, ability to manage priorities
• Problem solving
• Decision-making
• Time-management ability
• A keen eye for detail and a results driven approach
• Conscientious and responsible
• Ability to work under minimal supervision
• Ease of communication and interpersonal relations, both internal and external and at all levels
• A dynamic and active person, with the willingness to take on workloads and the ability to meet professional challenges.
• Tenacious and persistent in achieving objectives