Technical Lead – Finance Operation at Nairobi Hospital

REF: TNH/HRD/HOA & O/08/21

Reporting to the Finance Manager, the Finance Operations Lead will provide leadership to the central finance operations function in the implementation of sound accounting and financial control procedures including but not limited to the timely and accurate processing of all payments to 3rd parties including Doctors’ payments in with the Hospital policies and procedures and International Financial Reporting Standards (IFRS).

ROLES AND RESPONSIBILITIES

1. Provide oversight for doctor payments processes including allocation and reconciliation offunds to doctor accounts.
2. Ensure timely and accurate statements are shared monthly.
3. Review and ensure timely and accurate processing of payments to doctors.
4. Supervise the accounts payable cycle from LPO approval, invoice and GRN mapping to payments to suppliers.
5. Prepare payments for review and setup for execution wires (across multiple currencies) and other bank related activities.
6. Engage with procurement for policy and process and delegation matrix adherence.
7. Perform supplier accounts reconciliations.
8. Continuously resolve reconciling differences.
9. Continuously resolve all vendor issues in a timely basis.
10. Coordinate the preparation of accurate and up-to date financial and management accounting information to facilitate decision making.
11. Participate in the annual budgeting cycle and periodic financial reporting cycles.
12. Coordinate the preparation of financial analysis for outpatient centres.
13. Ensure full integration of all ERP financial transactions.
14. Ensure the posting of relevant journals accurately and timely and participate in the monthly reporting cycle.
15. Perform reconciliations from ERP to HMIS.
16. On a monthly basis coordinate the filing of all ledger account reconciliations.
17. Establish and maintain effective internal control systems and procedures.
18. Coordinate the internal and external audit process across the organisation.
19. Ensure provision of information to the auditors on a timely manner.
20. Follow up on and close internal and external audit issues raised as per audit issue trackers.
21. Facilitate appropriate performance management, training and development for central finance staff members.
22. Equip non-finance managers with appropriate knowledge for financial decision making.
23. Ensure taxes are accurately filed on time.
24. Proactively manage any taxation issues on anongoing basis.
25. Act as liaison with tax consultants.
26. Participate in cash flow management for the organization by managing supplier payments as per payment terms. 

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Economics, Finance or other business–related fields from a recognized institution.
• Must be a qualified accountant with relevant professional qualifications such as Certified Public Accountant (CPA–K) or ACCA.
• Minimum of 5 years accounting experience with 3 years at supervisory level.