Temporary Finance Officer at American Institutes for Research

About the job

Overview

American Institutes for Research (AIR) is seeking a Temporary Finance Associate to work from its office in Nairobi, Kenya. The Temporary Finance Associate will support the strengthening of finance systems and the maintenance of their integrity. The Temporary Finance Associate will be responsible for updating and generating timely financial information for AIR's headquarters, cashflow management, payroll administration, and smooth running of the finance department.

This position is based in Nairobi, Kenya and supports American Institutes for Research's headquarters in Crystal City, Virginia, USA. AIR is an independent, nonpartisan, not-for-profit organization that conducts behavioral and social science research on important social issues and delivers technical assistance and capacity building services domestically and internationally in health, social development, education, and workforce to a growing roster of clients and partners. Our mission is to generate and use rigorous evidence that contributes to a better, more equitable world.
As a temporary position, the Finance Officer will be employed for 4 months.

Responsibilities Include
Responsibilities

Vendor Payments/Accounts Payable

• Assist in preparation of payment vouchers and Journal Vouchers. Identify the proper account codes for each transaction.
• Compile relevant support documents for each payment.
• Coordinate with the operations team on pending payment packages.
• Ensure timely upload of approved payment packages by linking them with relevant payment vouchers/Journal Vouchers.
• Assist in preparation of other documentation ahead of the external audit.

Project Support

• Compile field payment documents and field expenses.
• Liaise with the field coordinators and staff to ensure timely submission of expense reports.
• Assist in scanning and reviewing the field casuals paper timesheets.

Travel Support

• Ensure timely submission of travel authorization forms/activity advance request forms.
• Co-ordinate with staffs for timely submission of expense reports/relevant support documents.

Qualifications

• Bachelor's degree in accounting, finance, or relevant field.
• 3 years of professional work experience in accounting, finance control, or related work.
• Partial CPA preferred.
• Fluency in written and spoken English is required.
• Experience with digital accounting systems, such as QuickBooks and Microsoft Office packages.
• Excellent organizational skills, attention to detail, and understanding of accounting and financial reporting principals and practices.
• Good with numbers, figures, and analytical acumen.
• Good knowledge of internal control systems and experience with accounting and auditing tools is an asset