Tender Specialist at Minet Kenya

Duties and Responsibilities

• Analyze and understand bid conditions and management of the tender preparation to ensure timely submission with no technical omission.
• Set up, populate, update and publish a bid tracker to ensure the bid team is aware of the schedule
• Identification of tender opportunities in the newspaper, IFMIS System and any other source that are of interest to the company.
• Manage and together with the technical team, prepare tenders accurately within set deadlines.
• Collating tender documents and requirements.
• Make contribution to the business on the tender pricing.
• Management of tender library by ensuring relevant company documentation is constantly updated and saved appropriately.
• Maintenance of accurate historic bid records (outcomes, wins, losses) and preparation of necessary reports for strategic decisions.
• Maintain the company’s legal documents and delegated authorities to ensure compliance.
• Prepare follow-up letters to the procuring entity on the tender status for both won and lost tenders.
• Execute and comply fully with the tender management strategy.
• Support cross-marketing function by availing timely reports for divisions and management.
• Attend public opening of tenders.
• Coordinate with the bank to issue bid bonds and bank reference letters.
• Other duties as may be assigned from time to time

Key Result Areas

The job holder’s accountability areas are outlined as follows.

• Zero disqualification on technical grounds for all submitted tenders.
• 100% accuracy on tender documentation.
• 100% rate of success on submitted tenders.

Key Competencies

• Ability to network and conduct pre-tender market intelligence.
• Excellent relationship management skills.
• Excellent analytical and organizational skills.
• Keen attention to detail.
• Strong time management skills.
• Ability to coordinate several tasks at the same time.
• Thorough understanding of the bidding process, documentation, and submission.
• Ability to work under strict timelines.
• Well-developed negotiation skills.
• Ability to develop and execute solutions for emergency and non-emergency crises.

Knowledge and Skills Required

The job holder must possess:

• Bachelor’s degree preferably in a commercial/business field.
• Knowledge of public procurement laws and regulations.
• Minimum 3 to 5 years of work experience in a similar position.
• A Diploma in procurement or a related field is an added advantage.
• Experience in the insurance industry is an added advantage.