Terms of Reference for a Consultant to Conduct Virtual Training and Provide Technical Follow-up Support on Artificial Intelligence (AI) in NGO Program at HORIZONT3000

The objective of this consultancy is to provide Project partner organizations with a solid understanding of Artificial Intelligence (AI) and how it can be applied in the NGO sector to enhance programming, improve decision-making, and promote operational efficiency.

The consultant will deliver:

• A Basic Session to introduce key AI concepts, tools, and applications in NGOs.
• An Advanced Session to explore deeper into AI-driven strategies and use cases in the NGO environment.
• A Follow-up Session to address questions, share best practices, and offer practical guidance on applying AI in ongoing and future NGO programming.

Scope of Work

The consultancy will involve the following activities:

Preparation.

• Develop a detailed curriculum for Basic, Advanced, and Follow-up sessions tailored to the needs of Project partner organizations.
• Prepare learning materials, case studies, and resources for participants.
• Coordinate with the project team to customize content for relevance to the NGO sector.

Delivery of Online-Training Sessions.

• A 3.5-hours basic session introducing key AI concepts, tools, and how AI can be leveraged in NGO programming
• A 3.5- hours advanced training session focusing on practical AI applications, strategy development, and success stories of AI adoption in non-profits.
• An interactive follow-up session of maximum 20 hours for Q&A, feedback, and addressing specific challenges faced by the participants.

Post-Training Support.

• Provide any additional resources or guidance to help participants implement AI solutions in their organizations.
• Offer feedback on participants' progress and challenges in adopting AI.

Expected Deliverables

• Detailed training curriculum for all three sessions.
• Training materials (presentations, case studies, and guides).
• Recordings of each session (to be uploaded on the MS Teams space or other shared platform).
• A simple summary report for each session conducted and a final report summarizing participant feedback, lessons learned, and recommendations for further AI adoption by partner organizations.

Duration and Timeline

The consultancy will span from November to early December 2024 with the following tentative schedule:

• Basic Session: November 7, 2024
• Advanced Session: November 21 2024
• Follow-up Session: by December 5, 2024

Budget

• The consultant should propose a budget that covers their fees (based on an hourly or daily rate), communication costs, taxes and any other relevant expenses. The budget should be submitted along with their technical proposal. The total budget for the scope of work outlined under 3.a) and b) should not exceed 6,000,000 Uganda Shillings including taxes.
• The post training support will be paid according to the actual coaching hours spent with partners. Thus, please indicate your hourly rate in Uganda Shillings including Withholding Taxes in your financial offer. The actual number of hours needed will be determined by the demand of the partner organizations.

Required Qualifications

The consultant should possess the following qualifications:

• Proven expertise in Artificial Intelligence with demonstrated experience in applying AI to NGO or non-profit programming.
• Extensive experience in developing and delivering training on AI and digital technologies.
• Experience in facilitating online training for diverse audiences, particularly within the development or NGO sector.
• Strong communication skills and the ability to simplify complex AI concepts for non-technical audiences.
• Strong familiarity with online platforms and applications that can be used for virtual trainings, such as Zoom, Ms Teams, Moodle, etc.
• A good command of English language, both written and spoken.
• Previous experience with NGOs or similar organizations is an added advantage.