Terms of Reference for Development/Review of Organizational Manuals & Policies at Gold Star Kenya

Purpose of the Assignment

While implementing human resource (HR), finance and procurement processes to accomplish organizational objectives, there has arisen the need to review and/or develop new policies and processes that are robust to strengthen our strategic positioning and enhance our business profile. In this regard, GS Kenya is seeking consultancy services from an organization/individual with demonstrated experience in the review, development and implementation of organizational manuals and policies to guide optimal NGO performance. The consultant is to undertake the following tasks/deliverables:

• Carry out a review of existing GS Kenya HR, finance and procurement policies and procedures, benchmark with at least 3 local NGOs and identify gaps for improvement
• Develop comprehensive HR, finance, and procurement manuals as well as related policies that address the identified gaps including designing and recommending a transparent salary scale system that ensures thorough assessment of performance and that is linked to employee incentive systems
• Make a presentation to the GS Kenya core management team (CMT) and present revised drafts, incorporating CMT recommendations, to the board of directors
• Finalize the revised HR, finance and procurement manuals, policies and procedures based on Board input and orient the relevant teams for full operationalization

Minimum Requirements:

• Appropriate academic qualifications with a minimum MBA in HR Management from a reputable institution.
• At least 15 years of leadership experience in the HR field, of which 5-7 years will be in strategic/transformational HR in public and private sector (NGOs) in Kenya and internationally.
• Experience working for a reputable development organization, focusing on best practices around diversity, inclusivity, transparency etc.
• Experience in change management and organizational transformation
• Experience working with a start-up companies/organization, is desirable
• In-depth understanding of the needs of entities with multi-lateral funding and requirements is highly desirable.
• Excellent communication skills including verbal, written and oral presentation
• Strong analytical skills, including knowledge of labor laws
• Ability to work in a multicultural context with appropriate cultural sensitivity