Terms of Reference For External Endline Evaluation Consultancy 'Integrated Wash For Under-Developed Schools' Project at Islamic Relief

Methodology

• The Endline evaluation will be conducted by an independent consultant supported by IRK staff. The consultant will also work closely with IRK Integrated WASH Project team and will be under the supervision of IRK MEAL Coordinator and IRK Kilifi Field Coordinator. The survey will use both qualitative and quantitative approaches in data collection and analysis.

Document Review

• This will entail reviewing of project documents and other secondary materials as provided by the project, and/or from other relevant sources.

Drafting evaluation tools

• The consultant will lead in drafting evaluation tools which will be reviews by IRK team and when approved used for data collection. The tools should address the evaluation objectives and linked to project goal and outcomes.

Field Data Collection

• Data collection will be done in Kilifi County, Kilifi South sub county using participatory methodologies identified in each tool. The consultant and the research assistants will be subject to IRK values and policies while undertaking the field work, interacting with IRK staff, primary actors (beneficiaries) and throughout the engagement period. The consultant and research assistants will have to make a commitment to safeguarding and child protection policy at the point of engagement.

Target Groups/Respondents

• The project primary actors/beneficiaries and stakeholders to be engaged in this survey comprise local community members, school pupils, BOM/PTA, school headmasters, teachers, parents and government specific officials.

Data integrity

• The consultant is required to ensure high level of integrity through-out data collection and analysis process. It is important for IRK to get the real benchmarks per indicators to inform further programming.

Deliverables

• A detailed inception report containing methodology, tools, key sources of data, and work plan for field work.
• Presentation of the Endline evaluation findings to IRK and relevant stakeholders for validation.
• A comprehensive narrative End line report minimum 10 pages and maximum 30 pages excluding the annexes, and preliminary pages.
• A dashboard of all the indicator benchmarks measured through this survey

Roles and Responsibilities

Role of the Consultant

• In-depth review of Integrated WASH project documents and related reports;
• Submission of a comprehensive inception report detailing the Endline evaluation work plan; methodologies and Endline tools;
• Lead in the data collection process;
• Lead in entry and analysis of primary data
• Drafting the Endline survey report;
• Facilitation of final validation/exit meeting;
• Preparation and submission of final Endline evaluation report and a dashboard complete with all indicator benchmarks.

Role of IRK

• Provide relevant project documents;
• Participate in the review of the drafted tools;
• Provide feedback and input to the process of adjusting the Endline evaluation methods and timeframe;
• Mobilization of all sampled Endline survey respondents;
• Provide supportive supervision to the consultant and the research team throughout the engagement period.

Duration of the Assignment

• The assignment will take 15 contract days commencing from the signing of the contract. The contract will be effective from the date of signing the agreement by both parties and it will continue until the completion of all the tasks and timely submissions.

[12:06] Abdullahi Osman Adan

Application process

The applicant shall submit an expression of interest detailing how he/she will carry out the task. The following are required to be submitted by the applicant:

• Suitability statement showing commitment and required skills to carry out the assignment.
• Financial proposal on the cost production of the materials.
• Work plans showing timelines of the assignment.

Bid Documents

Mandatory Documents Required: -

• Copy of ID of the consultant
• Company Certificate of incorporation
• County Business permit/License
• Valid Tax Compliance certificate
• Company PIN certificate
• Updated CV for the lead consultant / key personnel
• Documented similar work done

NB: - Bidders to ensure conformance to the requirement

Consultants Qualifications, Skills and Experience

The Consultant/s will possess the following minimum skills;

• At least a master’s degree in related field;
• Strong experience in Monitoring, Evaluation and Research, preferably in the humanitarian sector;
• Strong experience in people centered and rights-based programming at policy, strategy as well as implementation level;
• Good understanding of Kilifi county where the project is operating in;
• Strong experience in participatory research methodologies;
• Broad previous experience working in the ASAL areas;
• Excellent analytical, facilitation, communication and report writing skills.

Cost of Bidding

• The bidders shall bear all costs associated with preparation and submission of its bid & IRK will in no case be responsible for those costs, regardless of the conduct or outcome of the bidding process.

Amendment of Bidding Document

• At any time prior to the deadline for submission of bids, IRK May for any reason, at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents which will be binding on them. The amendment will be notified in writing to all prospective bidders who have received the bidding documents & will be binding on them. In order to allow prospective bidders responsive time in which to take the amendment into account in preparing their bids, IRK may, at its discretion, extend the deadline for bid submission.

Language of the Bid

• The bid prepared by the bidder, as well as all correspondence & documents relating to the bid, supporting documents and printed literature furnished by the bidder, shall be written in English language.

Evaluation

• IRK will examine the prequalification documents to determine completeness, general orderliness, sufficiency in responsiveness, price and product brand.
• The potential supplier shall not contact IRK on matters relating to their bid from the time of opening to completion and official communication sent to them. Any effort by the potential supplier to influence IRK in the evaluation shall result in disqualification.
• Prequalification will be based on meeting the minimum criteria regarding the applicant’s legal status, general and experience, personnel and financial position as demonstrated by their responses as set in clause 8.

The applicants MUST have registered offices and IRK reserves the discretion of visiting physical premises from which the applicant conducts business if so desired to confirm existence and capability to deliver the assorted item.

Employment of Minors

• The supplier shall not employ children in executing the contract. The Contractor shall observe international conventions relating to child labor namely the UN Convention No.182 on worst forms of child labor and Convention No. 138 on the minimum age for admission to employment.

Criminal Act

The supplier undertakes to comply with all applicable laws and to ensure that it does not engage in any kind of criminal activity including but not limited to bribery, fraud, corruption, terrorism and to maintain ethical business practices as well as not to commit any Prohibited Acts defined

as: -

• To offer, promise or give any person a financial or other advantage;
• To request, agree to receive or accept any financial or other advantage not expressly provided for as an inducement or a reward for the performance of any function or activity in connection with this Agreement.

Budget and payment modality

• The payment on the awarded contract will be made against outputs and on submission of assessment report. Upon approval of the stated deliverables Islamic Relief Kenya shall process payments for the service provider.
• The total budget for this assignment includes expert’s fee, material development cost, draft and final design, review facilitation, printing and binding.

Responsibilities of Islamic Relief Project team

• The project team shall organize, monitor, supervise the work, review progress of the work, provide regular technical support and feedback and provide support for engaging stakeholders and constituents as when required. They will provide necessary technical assistance for planning and implementation process. The project team will also establish linkages with the ministry of cooperative trade and enterprise development and other partners to help provide assistance as required.

Expressions of Interest/Bidding Process

• Interested persons are requested to submit their financial proposals and IRK will provide venue, stationeries, and accommodation. The consultant will be paid upon completion of the deliverables as detailed below:
• The interested organizations/Firms or Individuals are requested to submit their proposals in hard copies on or before 25th Sept 2023 at 11:00 am in our Nairobi Office Tender Box