Trade Project Officer at Kenya Association of Manufacturers

Job Purpose:

To increase the number of KAM members exporting manufactured goods in AfCFTA market and have manufacturers drive export led industrialization in Kenya.

Duties and responsibilities
 Technical Drafting

• Develop technical reports and materials in liaison with the trade manager to manufacturers and other stakeholders.
• Research on trade environment to support project implementation.

Workflow Management

• Undertake tasks and processes that ensure the smooth implementation of the work of the team.
• Provide support and follow-up on routine administrative correspondence and processes.
• Undertake tasks and correspondence in accordance with the Project’s approved formats and ensure the grammatical validity and accuracy of all documents submitted to Project Management.
• Review and prioritize important tasks and correspondence for execution.
• Follow up and ensure that all tasks are completed and transmitted/dispatched in line with the project workplan/ Gantt chart.

Communication

• Facilitate the arrangements for meetings with respect to timing and location.
• Mobilize members for attendance of key project related events in liaison with other KAM sections.
• Prepare minutes of meetings and relevant progress reports.
• Provide necessary logistical support to the Project Team for missions relevant to the Project.
• Schedule meetings for the Project Team according to already identified and set priorities.
• Update and follow-up on the deadlines for Project related tasks.
• Generate thematic communication documents for stakeholder engagement around project work.

Record Keeping and Documentation

• Develop periodic project reports for internal and external reporting.
• Maintain a detailed filing system in both electronic and print format.
• Maintain a weekly/monthly calendar of meetings that indicates all meetings to be attended by the Project Team.
• Ensure that all necessary documentation (briefing notes, talking points, presentations) for meetings, seminars, workshops or conferences are prepared in advance and provided to the Project Manager.
• Maintain an updated contact address and e-mail directory of all key stakeholders of the Project.
• Provide a project implementation status tracker in line with project workplan/ budget and Gantt chart.

Office Administration

• Make logistical arrangements for the Project Team including tickets, hotel reservation, ground transportation, etc. in liaison with the KAM procurement team.
• Support the preparation of presentations as required.
• Photocopy and transmit electronic communication as required.
• Undertake any other related tasks as assigned by the Project Coordinator/ Trade Policy Manager.

Procurement and Financial Duties

• Maintain a regular overview of procurement and financial issues and bring any relevant issues to the attention of the Head of Policy and Trade Policy Manager.
• Participate in the budget review, work plan and procurement plan and maintain records of all relevant documents during this process.
• Provide project expenditure forecasting and make necessary procurement plans.

Requirements & Personal Attributes

• Hold at least a degree in a business-related field (economics, business management, or other relevant/equivalent academic disciplines with at least 3 years relevant work experience.
• Relevant experience in handling trade matters.
• Previous experience in project management related work will be an added advantage.
• Tech savy;- Ability to use various software applications like Microsoft office (Word, Excel. Power point and internet navigation, Drop Box, Video Communication platforms, database and management applications.
• Good research, writing, communication skills.
• A team player and able to work under pressure, adaptable and able to prioritize tasks with minimum supervision.