Training Coordinator at Amref International University (AMIU)

Main Purpose

Reporting to the Dean of Students, the Training Coordinator will be primarily responsible for supporting the effective day-to-day running of the department, providing a professional and proactive service to staff and students, and for delivering a range of general administrative duties across the University. Assignments may be confidential. May serve on a variety of academic committees in a support capacity. The role holder will be responsible for the continuous review and facilitation of student conduct of code updates and revisions and ensure that the student conduct code is in alignment with University policies and processes.

Key Responsibilities

• Provide a professional and customer-focused training coordination interface between staff and students, dealing efficiently with operational matters and responding appropriately to student welfare issues. Serves as a primary point of contact and liaison between the officeand students and external stakeholders on a range of day-to-day matters; and also assist in the running of the student Alumni Association
• Organize and facilitate meetings and special events; schedules and coordinate dates and time, venues, attendant, agendas, and facilities; takes minutes and provides administrative support and follow-up on matters arising from meetings;
• Schedules and coordinates dean’s appointments and/or travel arrangements and coordinates and oversees daily office activities;
• Timely preparation of monthly reports on the extra-curriculum activities including those of the AMIU Football Club, Christian Union, Pool game etc.
• Coordinate hostels approved for student accommodation and updating details in the AMIU website;
• Provide logistical support to the student community day programmes at Amref Kibera Health Centre and other sites including special events.
• Contribute to developing and implementing systems and procedures associated with the capture, processing, management and reporting of student data.
• Maintaining records of health insurance details for students; students accessing counselling services through the Amref medical Centre and other approved service providers
• Support relevant departments in delivering arrangements for a wide range of events, including graduation ceremonies and the conferment of awards.
• Support and follow up on student visa applications and maintaining records thereof.
• Assist in promoting the University as required, including supporting marketing initiatives and recruitment events, and updating material for publications, prospectuses and handbooks.
• Coordinate and oversees the day-to-day management of office supplies and office inventory
• Maintaining records of bursary and scholarship application forms and awards.

Educational Requirements

• Bachelor’s degree in business administration, community health or a social science from a recognized institution of higher learning;
• Three (3) years relevant experience working in a busy and demanding office; environment, including experience of managing varied workload; university experience is an added advantage;
• Highly proficient in using Microsoft Office, including Outlook, Word, Excel and Access;
• Ability to work with students, student organizations, colleagues, clients and external organizations;
• Excellent communication skills (both written and verbal); including confident telephone manner and ability to present well in person

Personal Attributes & Competencies

• Confidentiality, integrity and positive attitude
• Excellent team-working and interpersonal skills; with ability to build effective relationships with a wide range of people;
• Excellent time-management, customer service skills and organisational skills with ability to multitask, priorities and problem-solve;
• Ability to self-motivate, use own initiative and maintain attention to detail while working under pressure;
• Ability to organize meetings, produce agendas and take minutes quickly, efficiently and accurately;
• Ability to exercise tact and discretion in dealing with sensitive and confidential matters