Transport Coordinator at DHL

General Accountabilities

1. Ensure daily briefing and debriefing is done before commencing operations.
2. Has in hand daily opening and closing physical stock count report.
3. Accurate dispatch records for factory evacuation and collections from 3rd party manufacturers
4. Cost Avoidance Management by monitoring factory clearance, adequate supply of empty pallets to prevent congestion on the floor hence avoid factory shut down within set lead times and with zero harm.
5. Ensure each truck loads a minimum of 2 trips per shift
6. Follow up on 100% proof of delivery (POD) documents for trips loaded within the shift
7. Ensure to meet target TAT of 4hrs for each truck at either loading or offloading point, any issues to be escalated to Site Lead and be documented
8. Ensure to escalate any delays after truck has stayed for 2hrs at any point for resolution
9. Direct the daily activity to ensure a safe, secure, clean and fair work environment for team members
10. Ensure compliance to Standard Operating Procedures (SOP's)
11. Ensure company policies are applied and enforced
12. Work in collaboration with other DHL and Unilever/Upfield sites to maximize efficiencies and best practice
13. Fully responsible for managing relationship with Unilever/Upfield management / staff on and off Unilever/Upfield facilities
14. Ensure all DHL personnel and third party personnel on site understand and comply to all site safety and security rules and regulations.
15. Accounts for all DHL assets and personnel (including third party staff) on site.
16. Timely communication of any truck breakdowns and truck non-compliance to Workshop and Site Lead
17. Update all trips done within the shift in Kewill
18. Ensure truck checklists are done by drivers before loading each truck and they are submited to workshop team
19. Keep safe the fuel card and ensure fueling requirements are met by the drivers
20. You may be required to undertake other duties  as necessitated by business needs that may not be part of the responsibilities outlined in this role profile.                                                                                                                                        
21. Qualifications
22. High school/secondary education                                                                               
23. University Graduate

Skills/Competencies/Experiences

1. Excellent organizational skills                                                                        
2. Good analytical and numerical skills                                                                           
3. Excellent interpersonal, customer service and planning skills
4. Excellent communicator (verbal & written)                                                                             
5. Computer literate and proficient in Microsoft office suite
6. Knowledge of Health & Safety requirements                                                                          
7. Knowledge of customs requirements                                                                         
8. Knowledge of working time legislation                                                                                                                                                                                                                                                                                                            

Languages

English and Kiswahili both spoken and written.