Transport & Logistics Manager at Kipchimchim Group of Companies

Job Overview

• The Transport Manager is responsible for leading and managing all transport operations, including fleet management, driver supervision, route planning, regulatory compliance, budgeting, and performance monitoring.
• The role ensures that transport services are delivered efficiently, safely, and in line with organizational objectives while driving continuous improvement in operational performance

Key Duties & Responsibilities

Transport Operations

• Develop and implement transport strategies, policies, and procedures.
• Plan, organize, and oversee daily transport operations to ensure timely and efficient service delivery.
• Optimize transport routes and vehicle utilization to improve efficiency and reduce costs.
• Monitor transport performance and address operational challenges promptly.
• Fleet Management Manage the organization's fleet, ensuring vehicles are safe, roadworthy, and well- maintained.
• Oversee preventive maintenance schedules, repairs, inspections, and licensing.
• Monitor fuel consumption and implement fuel efficiency initiatives.
• Ensure proper utilization and replacement planning for fleet assets.

Staff Management

• Lead, supervise, and mentor transport supervisors, drivers, and transport support staff.
• Conduct performance appraisals and identify training and development needs.
• Manage staff scheduling, leave planning, and workforce discipline.
• Promote a culture of safety, accountability, and teamwork.

Compliance and Safety

• Ensure compliance with all transport laws, traffic regulations, occupational health and safety standards, and company policies.
• Develop and enforce road safety and defensive driving programs.
• Investigate accidents, incidents, and vehicle damage, implementing corrective actions.
• Maintain all statutory transport documentation and records.

Budget and Cost Management

• Prepare and manage the departmental budget.
• Monitor transport operating costs, including fuel, maintenance, insurance, and repairs. Identify cost-saving opportunities without compromising service quality or safety.
• Approve transport-related expenditures within delegated authority.

Planning and Coordination

• Coordinate transport requirements with procurement, warehouse, operations, and other departments.
• Manage outsourced transport providers and evaluate their performance.
• Ensure efficient scheduling of deliveries, collections, and vehicle assignments.
• Prepare monthly and quarterly operational and management reports.

Reporting and Performance Management

• Monitor key performance indicators (KPIs) and implement continuous improvement initiatives. Analyze transport data to improve operational efficiency and decision-making.

Knowledge and Experience

• Strong knowledge of fleet management principles and transport operations.
• Familiarity with transport regulations, road safety standards, and vehicle maintenance practices.
• Experience managing budgets, contracts, and transport service providers. Knowledge of transport management systems (TMS), GPS fleet tracking, and Microsoft Office applications. 

Required Qualifications

• Bachelor's degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field from a recognized University. Professional qualifications in transport or fleet management are an added advantage.
• Minimum of 5-8 years of experience in transport or logistics management, including supervisory or managerial experience.
• Valid driver's license.

Key Skills & Competencies

• Strong leadership and people management skills.
• Strategic planning and organizational ability.
• Excellent communication and interpersonal skills.
• Financial and budget management skills.
• Analytical and problem-solving abilities.
• Strong negotiation and contract management skills.
• Decision-making and risk management capability.
• Ability to work under pressure and meet deadlines.
• High ethical standards and integrity.