Transport Manager at United States International University - USIU Africa

Job Summary

The Transport Manager plays a crucial role in ensuring that transportation services run smoothly, safely, effectively and efficiently within the university. This role involves comprehensive management and oversight of all transportation-related activities within the university campus, with a focus on prioritizing the safety and efficiency of transport for students, staff, faculty, and other stakeholders.

Key Responsibilities/Tasks

Fleet Managment:

• Maintain and manage the university's fleet of vehicles.
• Schedule regular maintenance and inspections to ensure vehicles are in good working condition.
• Coordinate repairs and service appointments.

Route Planning:

• Plan and optimize transportation routes to ensure timely and efficient transportation services.
• Consider factors such as student and staff locations, class schedules, and special events.

Budgeting and Financial Management:

• Develop and manage the transportation budget, including fuel costs, maintenance, and other related expenses.
• Explore cost-saving measures and efficient resource allocation.

Compliance and Safety:

• Ensure compliance with local transportation regulations and safety standards.
• Implement and enforce safety protocols for drivers and passengers.
• Conduct regular safety training for drivers.

Supervision and Staff Management:

• Conduct performance evaluations and provide feedback.
• Manage Staff Leave Schedule.
• Address any disciplinary issues or concerns.

Coordination with Other Departments:

• Collaborate with academic and administrative departments to understand transportation needs.
• Coordinate transportation services for special events, field trips, and extracurricular activities.

Technology Implementation:

• Utilize technology for efficient tracking and management of the transportation fleet.
• Implement systems for route optimization, vehicle tracking, and communication with passengers.

Customer Service:

• Ensure a high level of customer service for all passengers.
• Address and resolve complaints or issues related to transportation services.

Environmental Considerations:

• Explore and implement environmentally friendly practices in transportation, such as fuel-efficient vehicles or alternative transportation options.

Data Analysis, Reporting and Documentation

• Collect and analyze data related to transportation services.
• Maintaining accurate records of transportation operations, including schedules and maintenance logs
• Generate reports on key performance indicators and make data-driven recommendations for improvements.

Emergency Preparedness:

• Develop and implement emergency response plans for transportation-related incidents.
• Coordinate with relevant authorities and departments during emergencies.

Educational /Professional Qualifications and Experience

• A Bachelor's degree in Transportation Management, Logistics, Business Administration or a related field from an accredited university.
• Professional Certifications in Transportation and Logistics or Diploma in Automotive Engineering.
• Experience in managing teams.
• A minimum of 5 years of prior experience in a higher education institution or a high-activity transportation setting is highly desirable.
• Digital Proficiency

Personal Attributes and Competencies

• Excellent communication skills.
• Organizational skills.
• Time management skills.
• Interpersonal skills.
• Confidentiality and integrity.
• Team player with excellent interpersonal skills.
• Relationship builder & effective negotiator.
• Self-motivated.
• Attention to detail.
• Adaptability and reliability.