University Hostel Warden at Presbyterian University of East Africa2

PUEA/UHW/08/2023    

Job Description:

• The University Hostel Warden is responsible for the day-to-day operations of the hostels in order to provide high quality support services to the students. He/she is also responsible for spiritual care, welfare and discipline of students residing in the hostels.

Requirements for Appointment

•  Diploma holder or a combination of qualifications or training in related field
•  At least 1 year of relevant experience as a hostel warden in college/university or similar environment;
•  Good problem solving, communication and interpersonal skills;
•  Patient, empathetic and maintain a professional image;
•  Proactive, take personal responsibility and have the ability to go beyond the call of duty;
•  A team player and is energetic, engaging, approachable and available to all students
•  Good computer skills in Word and Excel;

Duties and Responsibilities

• The University Hostel Warden shall be responsible for and perform functions which include but not limited to the following:
•  Ensuring high standard of cleanliness and hygiene in all the hostels are maintained;
•  Implementing wardens committee decisions on student’s accommodation; and taking care of the current stores stock levels and initiate re-ordering action;
•  Compile relevant reports for action and make monthly returns of students’ bed occupancy returns for management use and any other duties as may be assigned by a senior officer;
•  Innovate, plan, implement, supervise and monitor activities and annual action plans and budgets;
•  Plan for and supervise accommodation facilities for all categories of students.
•  Provide basic counseling services for the students;
•  Ensure Health and Safety measures in all the University Hostels and our affiliated hostels in and outside the University;
•  Responsible for the overall security of the hostel and will coordinate his/her responsibility with the Security Officer of the University. Will periodically verify the furniture and fittings of the hostel with the assistance of the Office Assistant, and take action for their repairs/replacement or for obtaining additional furniture;
•  Ensure the maintenance of discipline and decorum in the common room. Can permit the common room to stay open beyond the prescribed hour on a special occasion. Will pursue, at an appropriate level, all complaints relating to common room items like television;
•  Liaise with Hostel owners and community leaders in matters concerning the students;
•  Mediate between and coordinate students and other offices of the University;
•  Ensuring that student’s occupancy agreements on semester basis between the University and hostel owners are signed and upheld;
•  Ensuring Rental payments to affiliated hostels are processed and honored;
•  Oversee conferences and seminars hosted in the University Halls of residence.
•  Clearing student’s finalists for graduation;
•  Rapid response to any crises that happen among the students;
•  Enforce discipline and decorum in the University hostels;
•  Perform any other duties that may be assigned by the immediate Supervisor;