Administrative Assistant / Personal Assistant - Vice-Chancellor’s Office at University of Embu

UOEM/AA/02/2023

Job Qualifications and Experience 

• Minimum KCSE Mean Grade - C+ (plus) and a Bachelor’s Degree in any field from a recognized university.
• Be Computer literate with excellent IT skills, including a working knowledge of presentation software packages.
• Ability to deal with sensitive information with utmost confidentiality.
• Excellent interpersonal, communication and language skills (written and oral).
• Pro-active, versatile and highly organized with ability to plan own work and work independently with minimal supervision and as part of a team.
• Excellent problem-solving skills, attention to detail and high level of accuracy.
• Willingness to go the extra mile.
• Those with additional qualifications in management-related areas will have an added advantage.

Job Description 
The position holder will be expected to provide high level, confidential and professional support to the Vice-Chancellor specifically by;

• Maintaining a daily, up-to-date schedule of Vice-Chancellor’s commitments by regularly updating the Vice-Chancellor’s diary in consultation with the Vice-Chancellor and relevant offices/persons in the University.
• Scheduling and managing appointments and meetings in consultation with the Vice-Chancellor 
• Preparing briefs, reports, presentations and other necessary information for meeting attendance reports.
• Drafting and proofreading office correspondence and other required documentation as advised from time to time.
• Conducting background information/sourcing for information for the Vice-Chancellor’s projects or specific assignments.
• Informing the Vice-Chancellor of impending internal and external work deadlines 
• Providing secretariat and logistical support for select University meetings and University committees from time to time as required.
• Preparing comprehensive information folders containing relevant documents, speeches and presentations for each meeting the Vice-Chancellor is expected to attend.
• Making comprehensive logistical arrangements for the Vice-Chancellor’s travel.
• Monitoring, reading and maintaining up to date responses to designated official emails in the ViceChancellor’s Office.
• Processing facilitation and logistical arrangements for staff appointed by the Vice-Chancellor to represent the University in various functions, as applicable.
• Perform any other duties as may be assigned from time to time.