Vehicle Registration Assistant at International Committee of the Red Cross (ICRC)

The Vehicle Registration Assistant facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.

Accountabilities & Functional responsibilities

• Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates’ vehicles;
• Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates;
• Handling vehicle registration, customs entries, Ministry of Transport inspection reports;
• Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database;
• Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet;
• Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.
• Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal;
• Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles;
• Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets;
• Review & facilitate renewal of the Transport Driver's Driving Licences & update status in Fleet wave database;
• Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace;
• Inspection of ICRC's Motor Vehicles and update in Fleet Wave on time.

What we will look for in your profile

• Degree in Business Administration or Logistics Management or equivalent;
• Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs;
• Minimum 5 years’ experience in a similar position;
• Previous working experience with International Organizations (preferred);
• Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English;
• Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management;
• A valid driving License class BCE;
• Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly;
• Attentive to details with high sense of confidentiality and integrity;
• Good presentation and analytical skills in managing files & extensive databases;
• Self-managed & high degree of flexibility and responsiveness;
• Basic motor vehicle knowledge.