Verification Officer at Java House

Job Description

• Verification of the branch orders that have been picked and marshalled from Warehouse, Manufacturing, and Retail to confirm quantity, material and quality against the accompanying documentation.
• Dispatching of the verified orders to the branches in an orderly and timely manner to ensure no delays.
• Documenting any variations that are observed during the verification process for appropriate corrective actions.
• Ensure shipment of items by examining items, destination, route, rate, delivery time; ordering carriers.
• Maintaining all the appropriate and accurate records that show a trail of all the dispatches for traceability.
• Communicating to the branches any material information on dispatch that may affect timely receipt of orders.
• Document and escalate to the immediate supervisor all the discrepancies that may be noted during verification and receiving.
• Track rates of accuracy, branch orders, packing lists, loose stock sheets, and returns as well as defective items to inform quality control decisions.
• Initiate the process of requesting for Goods Return Notes and Debit Notes for items not received but invoiced and items received and not invoiced.
• Ensures the end-end verification process complies 100% with food safety standards.
• Nurture positive relationships with suppliers and customers.
• Managing control measures to make sure inaccuracies and errors are highlighted and resolved.
• Prepare, generate, and file daily, weekly, and monthly reports, verification and distribution reports; review performance reports daily, weekly and monthly with immediate supervisor.