Finance Assistant at Corporate Staffing

Responsibilities

• Responsibility for processing & paying supplier invoices in an accurate and timely manner. 
• Ensuring that proper authorization procedures are followed before payments are made. 
• Responsibility for processing & paying staff expense claims for both credit card and cash claims in accordance with the organization’s policies and procedures. 
• Perform monthly bank reconciliations on or before the stipulated deadline. 
• Reviewing and monitoring bank balances as well as projecting cash flow needs and requesting bank account refills from head office. 
• Petty cash management. 
• Payroll support by filing of statutory returns and payment of other payroll deductions to the relevant bodies in an accurate and timely manner. 
• Recording rental income and maintaining rental schedules for tenants. Monitor rent debtors and assist in debt collection. 
• Monitor operational costs and advise on cost management. 
• Supporting the Kenyan accounts audit process by providing support as may be required. 
• Any other duties as required by the Finance & Administration Manager. 

Requirements

• Minimum Bachelor’s degree in business, finance or accounts accountancy or related field.
• Minimum 5 years of experience, preferably in a SME or audit firm would be desirable
• CPA (K) and or ACCA is required
• Member of a professional body e.g. CPA (K), ISACA and ICPAK will be an added advantage.
• Proven experience in a busy accounting office in the local and/or international financial Environment, including accounting, reporting, and compliance especially with local (Kenyan) tax laws e.g. VAT Exemption, Withholding tax, etc.
• Experience working with I-tax, NHIF byproduct, and the NSSF portal.
• Knowledge of and experience with Accounting software packages.
• Proficiency in Microsoft Word, Excel and PowerPoint is required.
• Excellent communication skills both verbal and written, interpersonal skills, problem-solving skills, and a strong team player.
• Strong attention to detail, excellent organizational skills, and ability to effectively prioritize work. 
• Critical, analytical, and creative thinking to identify and solve problems.
• High transaction processing speed coupled with demonstrable self-time management skills due to volume of payments handled.
• High degree of self-initiative to handle varying situations presented by the inter-cultural nature of the work especially when dealing with suppliers and staff from other countries.
• Experience of operating in a multi-cultural environment with sensitivity to different world views and diverse contexts.
• Comfortable working in a Christian organization with sensitivity to the breadth of church support that UBS enjoys.
• Self-motivated, with enough personal confidence to be open to continuous learning and development.
• Emotional intelligence and personal resilience, able to manage one’s own emotions and behaviours, particularly through times of change.
• Evidence of ability to work in a team and is motivated to adhere to commitments and keep strict deadlines
• Experience of working with global networked teams, and a track record in using all available communication tools in the context of a dispersed staff team.
• Experience of using Zoom, Google meet and other Google suite applications.
• Ability to manage own workload and work in a virtual team.