Warehouse Team Lead (Depot & Raw Materials) at Kenya Wine Agencies Limited (KWAL)

Job Purpose

This position is responsible for  warehousing operations, raw materials and finished goods inventory management, control and planning to ensure that the stocking levels are able to meet the forecast production levels ensuring achievement of organizational goals and objectives, in a results oriented and timely manner and agreed performance targets in line with KWAL and Heineken policies and procedures

Main Responsibilities

Inventory Management

• Overall inventory management accountability to ensure that company assets and stocks are safeguarded from loss 
• Co-ordinate with supply planning on effective and efficient lead time management of inventory to always guarantee  stock availability 
• Perform inventory analysis and management to avoid low stock and overstock levels as per stock policy/ procedures 
• Generate and maintain monthly reports on inventory levels.
• Define and enforce adherence to minimum stock reorder levels
• Conduct continuous cycle counts and regular stock takes.
• Review and recommend for destruction of any non-conforming stocks
• Coordinate the efficient and cost-effective inventory distribution to all KWAL’s depots 
• Develop and operationalize policies, standard operating procedures (SOPs) and rules governing inventory operations to drive the achievement of organisational objectives

Warehouse Operations

• Co-ordinate daily operations, resource planning, and other optimizations across all warehouses to grow the business
• Optimize space utilization in the warehouse.
• Plan, verify, and approve all inter-warehouse stock transfers and authorize any stock movements as per laid down procedures
• Review, validate and approve all supplied stock invoices on authenticity and system receipts before payments
• Coordinate inbound, storage and outbound activities of shipments in a timely and cost-efficient manner
• Generate and maintain monthly management reports on inventory levels

Quality and Compliance

• Ensure effective implementation, maintenance, and sustainability of the quality management system (QMS).
• Safeguard company assets and stocks from loss.
• Ensure compliance with the set KWAL and Heineken and regulatory policies and procedures and quality standards
• Provide a safe working environment, adhering to Health, Safety and Environmental procedures and ensuring they are understood and practiced by the team at all times

Performance Monitoring and Improvement

• Establish key performance indicators (KPIs)
• Monitor ongoing performance and improve against set goals

Logistics and Distribution

• Coordinate efficient and cost-effective inventory distribution to KWAL’s depots

TPM and Continuous Improvement 

• Monitor and support the TPM way of working.
• Support the implementation of the TPM improvement activities.
• Drive continuous improvement 

People Management

• Manage human capital through day-to-day supervision
• Conduct performance management and training needs assessment
• Motivate staff and ensure overall staff well-being

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

• Bachelor's Degree in Business Administration, Management or relevant field 

Professional Qualifications

• East Africa Customs Freight Forwarding Practicing Certificate Course (EACFFPC), CIPS

Experience 

• At least 5 years experience in warehousing operations with at least two (2) years in a supervisory level within a busy FMCG environment;
• Practical experience in use of MS packages and ERP systems

Competencies

Technical Competencies

• Proficient in understanding the complete process flow from procurement to delivery within KWAL, ensuring efficient production, warehousing, and distribution.
• Adept at forecasting demand, planning inventory, and managing resources effectively to meet organisational goals.
• Utilise analytical skills to identify issues and develop effective solutions.
• Strong analytical capabilities to interpret data and make informed decisions.
• Proficiency in analysing data to extract actionable insights.
• Strong analytical approach to problem solving that generates cost-effective and commercially viable solutions taking into consideration company targets: 

Behavioural Competencies

• Support the professional growth of employees through guidance and feedback. 
• Demonstrate a commitment to enhancing processes and performance. 
• Demonstrate a deep commitment to understanding and meeting customer needs. 
• Make informed and timely decisions that align with the company’s strategic objectives. 
• Utilize analytical skills to identify issues and develop effective solutions. 
• Continuously seeks new opportunities to enhance products and services. 
• Employ logical reasoning and critical analysis to evaluate information and make sound decisions. 
• Exhibit strong self-awareness and empathy, effectively managing personal emotions and understanding those of others. 
• Encourage innovative ideas and approaches to improve products and processes. 
• Communicate effectively with diverse audiences, ensuring clarity and understanding.