Wash Coordinator at Islamic Relief

Reporting To: Program Manager

Qualification

• Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.

Experience

Minimum of 5 years’ experience in working in WASH sector

IR aim to help the needy regardless of race, religion or gender and implement our work within the following Thematic Areas: Sustainable Community Empowerment; Disaster and Humanitarian Response; and Education and Child Development.

DUTIES AND RESPONSIBILITIES

Overall Responsibility

The WASH Coordinator is responsible for the strategy, design, monitoring, and quality delivery of the WASH Programme for IR-Kenya. He/she shall ensure that the Programme plans are in place and kept updated as per the objectives of the Country Strategic Plan; and that Programme interventions and projects re implemented in line with the overall country WASH Programme.  The position also manages/oversees the Programme growth and manages Programme Team across all field offices. 

Key Duties and Responsibilities (Key results areas)

Programme strategy and Planning (10%)

• Provide leadership in the review/updating of IRK’s WASH Strategy, in line with Global Strategy, Country Strategy and Annual Business Plans.
• Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies
• Promote understanding of and ensure the appropriate use of and adherence to global and National Standards relating to the programme
• Provide leadership in undertaking of Needs assessment in line with priorities of the programme and community needs.

Programme development & Resource Acquisition (25%)

• Provide leadership in identification of potential funding sources/donors and plan for engagement meetings
• In coordination with Business Development Manager and Programme Management Unit and Communication & MEAL Unit, develop/update capacity statements and other programme marketing Materials.
• Lead the funding diversification that supports core interventions and projects for the programme across geographical spread  
• Lead in the preparation of concept notes and proposals development (as necessary) for the programme and contribute the programme’s growth.
• To initiate innovative sustainable projects around emerging thematic issues in line with the funding trends.

Programme Implementation & Management (25%)

• Provide technical advice on best practices and approaches to the programme delivery
• Planning and design of WASH & Structural activities of the projects and programmes as required/assigned.
• Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
• To work with the field implementation team and partners to ensure projects are implemented on time in a sustainable way and achieve the envisaged change.
• Provide regular technical support/Backstopping/supervision during programme/projects Delivery processes
• Support programme/Project reviews - drawing key recommendations, lessons, best practices, technical advances etc.
• Provide support in engaging third party monitoring and evaluations (Consultant, IPs) programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.

Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)

• Lead the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of programme and project performances.  
• Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
• Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports to the Programme Managers and MEAL and donors as delegated
• Provide leadership in documentation and dissemination of best practices and learnings from programme works
• Support undertaking of regular projects’ Grant Review Meetings and provide progress to the PM/CD and members of the SMT.
• Provide leadership in the adoption, application and implementation of programme Standards, Including Core Humanitarian Standard and Safeguarding Standard and policies

Capacity Building & team management (5 %)

• To lead, direct and motivate direct reports   
• To ensure effective orientation of new project staff on proper project implementation and follow ups.
• Identify the needs and organize trainings to develop the capacity of IRK staff and partners to increase their competence in programme/projects delivery
• To ensure staff appraisals including probation reports, development of clear KPIs by all the staff.

Networking and Partnership Development (10%)

• Active participation and engagement in and with donors (institutional, UN & IPs) meeting, briefing session, Funding Information Sessions.
• Establish and sustain effective relationship with   the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
• Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings and contribute to technical interactions and discussions on the same. 

Coordination and collaboration with Support Services Team (5%)

• Jointly work with procurement unit to generate/update precise project procurement Plans at inception and follow its (Plan) implementation. 
• Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme
• Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting
• Work with HR Unit to Assess the human resources requirements for the Programme, skills expected of staff at different levels in hierarchy and assist the Human Resource department in Programme staff Management and development
• Work with Communication Unit to provide and generate high quality programme communication materials including documentation of programme works.
• Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager 

PERSONAL SPECIFICATION

 Education Qualifications and language

• Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource management or its equivalent from a recognized institution.
• Excellent English language skills (written and spoken).

Essential Knowledge, skills, and Experience

• Minimum 5 years’ experience of WASH projects Experience in ASAL Counties will be an advantage
• Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
• Strong computer skills (Design Packages, MS Word, MS Excel, MS Access, MS Power Point, MS Project, SPSS).
• Knowledge of International and National Standards/policies governing WASH programmes i.e., SPHERE and Water Act 2002
• Proven WASH project implementation and management skills
• Proven experience of drafting and writing project proposals,
• Excellent Project Management, reporting and documentation skills
• Experience in working in insecure zones with knowledge in Standard Operation Procedures
• Experience of INGOs system in the same field,
• Experience in developing linkages with INGOs, Government agencies, Institutional donors, and other stakeholders,
• Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
• Demonstrated ability for strategic thinking and analysis. 
• Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
• Positive and ability to build consensus in problem solving,
• A focus on results, balanced with a sensitive and honest approach to people.

Desirable Knowledge, skills, and Experience

• Programmatic experience on the following themes: Integrated Sustainable Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
• Experience of working and providing support from a distance
• Sympathetic with aims, values & objectives of Islamic Relief.

Personal Qualities

• High degree of accuracy and attention to detail, with a commitment to the production of work of a consistently high standard
• Strong time management skills, adept at working calmly under pressure to meet deadlines
• Self-motivated; flexible and enthusiastic approach to work
• Innovative and able to use IT to develop new, more effective ways of working
• Excellent communication and interpersonal skills
• Excellent team player abilities
• Demonstrable ability of managing and priorities a high workload and multiple tasks in a fast-paced environment with tight deadlines.
• Ability to establish effective working relationships at all levels internally.
• Able to travel regularly and at short notice.
•  Able to work in stressful environments and basic living conditions.