Logistics Manager at We World

Purpose of the Role

The Logistics Manager is responsible for the proper coordination of mission logistics, ensuring compliance with logistics rules and procedures, and providing the best possible support to projects/programmes. The main roles of the Logistics Manager will be to

• Define, implement and coordinate the logistics strategy and activities
• Support the Country Representatvie in the monitoring of security in the mission
• Design, initiate and implement a training plan for logistics staff with a view to progressive empowerment
• Manages International and National Staff and budget

Main functions and duties

• Ensure that logistics country set up comply with WeWorld policies and donor requirements
• Implement WeWorld’s procurement and logistics systems and procedures
• Ensure procurement activities are conducted as often as required from small procurements to high value procurements
• Ensure Vendor and contract management processes are in place in the Country
• Make arrangements for warehousing and storage to protect supplies and ensure accountability
• Put in place transport arrangements to ensure supplies/people reach the places they are needed
• For imported goods, manage customs processes to ensure Weworld is able to access the goods in a timely and cost-effective manner.
• Ensure the fleet is managed by respecting the internal standard and regulations
• Training and support of line managers and staff with logistical responsibilities
• Management of the logistics team
• Establish filing systems/archives in all offices
• Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
• Provide regular analysis and reports on procurement, fleet management, warehouse and any other duties
• Provide support in case of gaps
• Support the organization in the opening new offices/missions

Job Specifications

Essential Requirements

Qualifications and Knowledge

• Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
• Relevant qualifications or training courses desirable
• Fluency in English and French written and oral
• Good knowledge of MS Office

Professional experience

• Minimum 5 years’ relevant working experience in emergency context or related fields as Logistics Manager
• Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
• Knowledge of the main donors regulations (ECHO, UN, DEVCO, AICS)
• Experience in logistics management
• Experience in Security Management

Skills and Abilities

• Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
• Strong flexibility to work in structured and not-structured logistics team
• Capacity to work under stress, autonomously and in problems prevention/resolution
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Good communication, negotiation skills and sensitivity in dealing with clusters on critical issues
• Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
• Strong organizational and problem-solving skills with analytic approach
• Strong interpersonal, management and leadership skills
• Ability to integrate and work well within multi-ethnic and multicultural teams
• Strong negotiation, interpersonal and organization skills
• Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid

Desirable requirements

• Fluency in another language (Arabic, Spanish)