Weighbridge Clerk (Upstream Oil & Gas Waste Management) – Turkana at WTS Energy

Key Responsibilities:

• Operate the computerized weighbridge system for all incoming and outgoing vehicles, ensuring accurate and timely processing of weighbridge transactions.
• Record and verify gross, tare, and net weights for all applicable waste, materials, and vehicle movements.
• Generate weighing tickets and maintain accurate transaction records for all weighbridge activities.
• Verify customer, transporter, vehicle, waste classification, and supporting documentation before processing transactions.
• Maintain daily weighbridge logs, registers, transaction records, and supporting documentation.
• Capture weighbridge transactions accurately into Odoo ERP or other approved management information systems.
• Ensure all supporting documents are complete, properly authorized, accurately filed, and readily available for operational and audit purposes.
• Prepare daily, weekly, and monthly weighbridge reports covering vehicle movements, waste quantities, receipts, dispatches, and other relevant operational data.
• Provide accurate weighing data to support invoicing, billing, revenue recognition, and financial reporting processes.
• Reconcile weighbridge records against waste receipt records, dispatch documentation, disposal records, transporter records, and relevant financial records.
• Identify, investigate, and report discrepancies, variances, irregular transactions, or potential revenue leakages to the Finance Lead / Finance Manager.
• Maintain strict control over weighbridge transactions to prevent unauthorized entries, duplicate transactions, incorrect classifications, or manipulation of weighing data.
• Support internal and external audits by providing accurate weighbridge records, reconciliations, reports, and supporting documentation.
• Coordinate with Finance, Operations, Laboratory, Security, Transport, and other project teams to ensure controlled and efficient vehicle and waste movements.
• Verify incoming waste deliveries against approved waste classifications, documentation requirements, and applicable project procedures.
• Report irregular vehicle movements, incomplete documentation, unauthorized access, incorrect waste classifications, or other non-compliant activities.
• Ensure compliance with applicable environmental, waste management, health and safety, and operational requirements governing waste receipt, handling, transportation, and disposal.
• Maintain confidentiality and integrity of operational, commercial, customer, transporter, and financial transaction information.
• Support continuous improvement of weighbridge procedures, transaction controls, reporting systems, and documentation processes.
• Perform other duties related to weighbridge operations, transaction control, reporting, and waste management as assigned by the Finance Lead / Finance Manager.

Required Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain Management, Logistics, or a related field.
• Minimum 3 years’ experience in weighbridge operations, logistics, waste management, manufacturing, mining, oil & gas, construction, or other industrial environments.
• Experience operating a computerized weighbridge system will be an added advantage.
• Practical experience with ERP systems, preferably Odoo, and other computerized transaction, inventory, or management information systems.
• Experience in data reconciliation, transaction verification, reporting, financial controls, or related operational control functions.
• Knowledge of waste receipt, transportation, disposal documentation, vehicle movement controls, and record management.
• Knowledge of environmental and waste management requirements applicable to industrial or oil & gas operations will be an added advantage.
• Strong numerical, analytical, and reconciliation skills with a high level of attention to detail.
• High level of integrity, accountability, accuracy, and confidentiality.
• Good communication and interpersonal skills, with the ability to coordinate effectively with Finance, Operations, Laboratory, Security, Transport, and other project stakeholders.
• Good report-writing and computer skills, with the ability to prepare accurate operational and management reports.
• Demonstrated ability to operate effectively within remote, fast-paced, and operationally demanding project environments while maintaining high standards of accuracy, compliance, and operational control.