Young Professional Programme (YPP) Supply Chain Management at Policyholders Compensation Fund

Responsibilities

• Process purchase order documentations to ensure compliance with the set regulatory guidelines.
• Prepare quotations for competitive bids for goods and services as directed by relevant Fund.
• Prepare all relevant documents and forward them to Finance & Accounts division to facilitate payments of services rendered to the Fund.
• Coordinate distribution of tender documents, request for quotation/proposal documents and registration of supplier’s documents to suppliers.
• Generate local purchase orders (LPO) and local service orders (LSO) from the ERP system.
• Track orders to ensure timely delivery of good and services to ensure seamless operations within the Fund.
• Inspect purchased products to ensure they meet the required specifications.
• Enter order details into internal database/ERP system.
• Compile asset disposal reports.
• Prepare tender and contract documents; reviewing tender advertising notices.
• Participate in the compilation and evaluation of tenders.
• Participate in opening of quotations and tenders.
• Participate in drafting of tender notices
• Generate Goods Received Notes (GRN) and monitor the movement of stores inventory.
• Maintaining and update a list of prequalified suppliers.
• Undertake market surveys to ensure the Fund obtains value for money in procurement of goods and services.
• File and safeguard all procurement proceedings and records.

Requirements

• Bachelor’s Degree in Procurement, supply chain, business administration/Business Management/Commerce (supplies management option) from a recognized and accredited university.
• Relevant professional qualification Member of the Kenya Institute of Supplies Management in good standing.
• Computer Proficiency
• Fulfil the requirement of Chapter Six (6) of the Constitution of Kenya (2010)

GENERAL APPLICATION REQUIREMENTS
Interested candidates, who must be Kenyan citizens, should submit their applications including copies of certified academic and professional certificates, National Identity

• Card or valid passport, an updated Curriculum Vitae (CV) detailing academic and professional qualifications, email address and a daytime telephone number. The CV should also include the email and telephone contacts of three (3) referees who can speak on your competence, character and integrity. All application must contain the reference number and job title on the subject matter (on letter or email) and on the envelope.

OTHER KEY REQUIREMENTS
Successful candidates in the interviews will be required to present and satisfy the requirement of Chapter Six of the Constitution of Kenya 2010 by providing original copies of the following documents as an employment condition:

• A certificate of Good Conduct from the Directorate of Criminal Investigations (DCI);
• A Clearance Certificate from the Higher Education Loans Board (HELB)
• A Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
• Clearance certificates from the Ethics and Anti-Corruption Commission (EACC)
• A clearance Certificate from an Approved Credit Reference Bureau (CRB) in Kenya