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  • Posted: Sep 28, 2021
    Deadline: Oct 8, 2021
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    MEAL Coordinator - SHE SOARS

    About the Project

    CARE International in Kenya is implementing the SHE SOARS program (Sexual and reproductive Health & Economic empowerment Supporting Out of school Adolescent girls’ Rights and Skills)  that seeks to

    1. build and integrate health system strengthening interventions,
    2. deepen a transformative community engagement on challenging harmful gender and social norms, and
    3. capacity building of civil society actors to engage in long-term and sustainable SRHR policy advocacy to improve the health system for all women and girls while addressing the unique service delivery, risks and protection needs of out of school adolescent girls.

    The program will implement a Youth Savings and Loans Association (YSLA)+ model, which builds on the YSLA approach with the addition of mobile phone technology to support information access, flexible access to financial literacy curriculum and access to support financial transactions increasing participation of young people in financial inclusion as a pathway to better economic and health outcomes.

    Job Description

    The purpose of the MEAL Coordinator position is to provide leadership and support in development and operationalization of an M&E system, including M&E plans at program and partner levels, and ensure that the system aligns with CARE Kenya M&E indicators; Support the team and partner staff in M&E capacity to monitor and demonstrate progress and outcomes of interventions. In addition, the MEAL Coordinator will be supervising data management support to the program, to help strengthen data quality checks and ensure that data is of high quality, supporting the program team to carry out onsite data verifications, strengthening program quality and accountability and generating evidence, documentation of innovations and their outcomes at all levels of the program. The MEAL Coordinator will also ensure quality of program activities at CARE and partner level are assessed against set quality benchmarks; that program stakeholder input is sought at different levels; and program findings are shared with the stakeholders and feedback incorporated into program decision making process, for accountability and learning. 

    Tasks and responsibilities

    1. R 1: Leadership and Coordination in the Development and operationalisation of an M&E system and Capacity Building
    2. Tasks
      1. Provide leadership support in all aspects of M&E for the program
      2. Work with Program manager in the development of the M&E plan and implementation strategy, ensuring that all interventions are well captured and indicators of monitoring progress and measuring outcomes are technically sound and captured.
      3. Support compliance to the program M&E Plan at Country office level and monitoring compliance of partners and CAREs M&E plans.
      4. Working with the Program Manager, develop tools for data collection and reporting, and their guidelines for use and ensuring that compliance to the tools is achieved.
      5. Develop assessments and identification of program beneficiaries, program data base and ensure the same is updated monthly and reports generated, as often as per indicators for reporting progress at individual level and contextual level.
      6. Support monitoring of M&E activities as indicated in the work plan and against the M&E budget.
      7. Ensuring monitoring and reporting timelines are compiled to.
      8. Working closely with the program team provide quarterly progress updates on program activities against implementation and M&E plan and ensuring that the actions proposed are incorporated to improve performance measurement.
      9. Working with the Program team to identify M&E capacity gaps and develop capacity building plans to address those gaps.
      10. Working closely with Program team to support the documentation of Human Interest Stories and lessons learnt.
      11. Support the Program Manager in planning and facilitating program monitoring and evaluation strengthening activities for the program.
    3. R 2: Providing adequate data management support to the program while ensuring that data is of highest quality and there is evidence of adequate support documentation
    4.  Tasks
      1. Responsible for updating the program database/ performance framework on a monthly basis with verified performance results.
      2. Support in the development of database/data capturing tools.
      3. Closely working with the Program team, perform data quality checks/verification to all data received and collected with an aim of ensuring that program data is reliable and accurate.
      4. Together with the Program team, perform quarterly and annual monitoring support at field level and routinely support in conducting data audits/trails.
      5. Ensure that all program data support documents are appropriately stored for easy of retrieval during verification and other need basis.
    5. R3: Strengthened Collaboration and Networking
    6. Tasks
      1. Represent the Program in core monitoring and evaluation committees, National & County engagements and related program activities as necessary.
      2. Represent the Program in decentralised M&E forums, selected M&E capacity building and strengthening forums with a view to keeping the program informed on current initiatives and developments in M&E, and provide staffs updates from these forums.
      3. Perform any other duty as assigned by the supervisor, related to collaboration and networking.
    7. Strengthen CAREs performance in Adolescents’ Sexual Reproductive Health, and Rights, Economic Empowerment, and related Program interventions 
    8.  Tasks
      1. Support enhanced management cohesion of cross sectoral and innovation areas of the program at sectoral National and Country Office programs and staff, in MEAL.
      2. Strengthen CARE’s Monitoring and Evaluation roles including MEAL systems development, reporting of Program and Program Information and Impact Reporting System (PIIRS), capacity strengthening on quality M&E
      3. .Support CARE’s achievement of strategic interventions as outlined in the strategic plan, program principles and other frameworks
      4. Undertake any other relevant duties as assigned by supervisor or management that enhance CARE’s mission.

     Qualifications

    Education:

    1. A bachelors degree in social science, IT, statistics, economics, health or related field – a Masters degree will be an added advantage
    2. Training in M&E is required
    3. Training in Gender will be an added advantage

    Experience:

    1. Four years of work experience in monitoring and evaluation of Health -Sexual and Reproductive Health, and Economic empowerment programs
    2. Familiarity with performance based funding systems and procedures.
    3. Ability to develop and implement monitoring and evaluation plans
    4. Excellent data analysis and report  writing skills
    5. Computer literacy, particularly in the use of MS Access, MS Excel and statistical packages ( SPSS, STATA, EPI INFO etc)

    Competencies:      

    1. Data and information presentation skills
    2. Strong mentorship  and partnership skills
    3. Analytical capacity
    4. Excellent inter-personal, facilitation skills and communication skills
    5. Person of high moral character and professional integrity
    6. Must expressly be supportive of girls and women’s empowerment

    Additional Information

    WORKING CONDITIONS

    Normal working conditions in a city setup. The employee may have to contend with traffic congestion during peak hours.  The employee will make frequent field visits covering over 60% of their time to program locations to carry out M&E activities; this includes travel to remote areas and therefore has exposure to road and security risks.

    CONTACTS/KEY RELATIONSHIPS (internal & external):

    Internal: Provides technical support on MEAL to Program Team. Receives support from the Program Manager, Program Quality, Learning and Accountability Manager, and the Program Director.

    External: The position liaises primarily with SHE SOARS Program stakeholders including the Ministry of Health (MoH), various National Ministries and departments, National youth empowerment programs, Economic stakeholders, and funding mechanisms.

    go to method of application »

    YSLA Program Coordinator - SHE SOARS

    About the Project

    CARE International in Kenya is implementing the SHE SOARS program (Sexual and reproductive Health & Economic empowerment Supporting Out of school Adolescent girls’ Rights and Skills)  that seeks to

    1. build and integrate health system strengthening interventions,
    2. deepen a transformative community engagement on challenging harmful gender and social norms, and
    3. capacity building of civil society actors to engage in long-term and sustainable SRHR policy advocacy to improve the health system for all women and girls while addressing the unique service delivery, risks and protection needs of out of school adolescent girls.

    The program will implement a Youth Savings and Loans Association (YSLA)+ model, which builds on the YSLA approach with the addition of mobile phone technology to support information access, flexible access to financial literacy curriculum and access to support financial transactions increasing participation of young people in financial inclusion as a pathway to better economic and health outcomes.

    Job Description

    The purpose of the Youth Savings & Loans Association Program Coordinator position is to provide leadership in Economic Empowerment, specifically financial literacy education and the YSLA+ methodology. The Coordinator will work with partners, community-based trainers (CBT)/ facilitators in equipping adolescent girls with financial literacy knowledge and skills.

    Tasks and responsibilities

    • Coordination of Financial Literacy activities within the project area:
      • Lead in development and delivery of Financial Literacy activities (Financial Education/Literacy, Income generation, Savings, Credit, Linkage to formal financial institutions), Coaching & Mentorship (Inspire, Motivate, Guidance, Developing leadership competence), and Technology transfer (leverage on digital technology to access information) within the project.
      • Develop and implement operational work plans in accordance with the budget and work with partners to ensure work plans are adhered to.
      • Strengthen project linkages with implementing partners, financial service providers and technology service providers.
      • Facilitate partners to identify talents among adolescents in order to develop their leadership competence skills.
      • Lead in developing implementation and supervision of quarterly and annual project implementation plans with project team and partners.
      • Establish and maintain effective follow-up and support system for partners on economic empowerment, V/YSLA mentorship and coaching, and technology components as planned, ensuring good performance of all indicators.
      • Participate in project review forums with partners, stakeholders, service providers, community resource persons, state and non-state agencies in the County, and Communities.
    • R2.   Provision of technical capacity to partners to promote Financial Literacy skills
      • Develop guidelines for partners to implement the following components: financial literacy knowledge and skills, VSLA mentorship and coaching, and technology transfer and community engagement in the project.
      • Facilitate partners in developing key training manuals for financial literacy, and VSLA methodology for adolescents’ mentorship and coaching, technology transfer and community engagement.
      • Provide capacity building to partners and community-based trainers/ facilitators to deliver the Village/ Youth savings and loan association (V/YSLA) methodology -Selection, Planning and Management, Financial Education and Enterprising Your Life training packages.
      • Provide technical assistance to partners in developing an income generation training manual to meet the training needs for income generation.
      • Support partners to facilitate leadership competence skills activities among adolescent girls
      •  Participate in technical committees that support financial inclusion work.
    • Supporting Monitoring, Evaluation, Reporting and Learning on Financial Literacy
      • Identify and document challenges in implementation that would have negative impact and or undermine the performance of the program, identify solutions and implement actions on timely basis to avert negative performance in consultation with Program manager and M&E Coordinator.
      • Share monthly data on indicator performance, discuss and ensure partners are aware of the indicators performance and that they are able to identify actions to enhance performance
      • Timely respond to all data queries on Financial Literacy arising from partners and Project team
      • Monitor compliance of project implementing partners and monitoring progress of work plan implementation in consultation with Program Manager.
      • Collaborating with the Program Manager and the M&E Coordinator, facilitate in trainings and orientation of Partner staff on Financial Literacy and YSLA data requirements for the project, management and data for decision making.
      • Identify technical financial literacy and coordination challenges; formulate solutions in consultation with the Program Manager and M&E Coordinator, including partner staff.
      • Facilitate the collection and verification of data from project partners on all indicators.
      • Working closely with the Program team and partners to support the documentation of Human Interest Stories and lessons learnt for internal and external dissemination.
    • Supervision and management of partner organization in regard to Financial Literacy.
      •  Support the program partners and manager in developing reporting standards and ensure partner compliance.
      • In collaboration with Program Manager develop and implement a supervision mechanism to ensure that implementing partners are effectively supervised. 
      • Undertake supportive supervision to implementing partners to offer quality integrated services, while mentoring and training staff, and assessing progress of adolescent activities.
    • Ensure proper utilization and maintenance of CARE resources.
      • Managing and accounting of program advance in accordance with CARE’s Finance policy.
      • Ensure safety and proper use of all CARE property in your possession including motorcycles, vehicles, computers and other equipment.
      • Ensure proper utilization and maintenance of CARE’s properties and assets and ensure that defects are detected and repaired in a timely manner.
      • Familiarize and work within CARE’s regulations and policies and adhere to them during implementation of project activities.
    • Linkage and networking with other collaborators.
      • Represent CARE in relevant community development planning meetings.
      • Establish and maintain a good working relationship with other CARE colleagues and project staff, Partner agencies, County government, CBOs, collaborators, other stakeholders and enhance CARE image.
      • Liaise with the National, County government officials, CBOs, collaborators and other stakeholders as appropriate. 
      • Enhance teamwork and synergy in programming and CARE’s activities.

    Qualifications

    Academic qualifications:

    • Bachelor of Business Administration/ Social Sciences.
    • At least four (4) years’ experience in Economic Development and V/YSLA.
    • Ability to work with minimum supervision
    • Good interpersonal and communication skills
    • Working knowledge of MS computer packages

    Competencies

    • Experience and knowledge of the Village /Youth Savings and Loan Association (V/YSLA) methodology
    • A broad grasp of socio-cultural economic issues with respect to poverty, savings, and enterprise development in rural settings
    • Technical knowledge in Economic Development
    • Experience with working with County governments, civil society, donors and local communities
    • Diplomacy, tact and negotiating skills
    • Training/coaching/ Facilitation skills
    • Strong conceptual and analytical skills
    • The ability to work independently, think innovatively and strategically and work effectively within a team
    • Fluency in written and spoken English
    • Excellent verbal and written communication skills
    • Detailed understanding and experience of gender and diversity issues and commitment to addressing inequalities in all the key areas of responsibility
    • Demonstrate high levels of initiative
    • Flexibility in tasks undertaken
    • Ability to work under pressure and deadlines
    • Extensive knowledge of participatory approaches
    • Understanding of development/relief issues
    • Commitment to humanitarian principles and action
    • Strong financial/budget management skills required

    Additional Information

    WORKING CONDITIONS

    • Shall be based Nairobi office which has a moderate climate, with frequent field travel

    CONTACTS/KEY RELATIONSHIPS (internal & external):

    Internal:

    • Member of the project team

     External

    • National and County officials, partner agency staff

    Deadline to receive all applications will be on or before  8th  October 2021, at 5.00 P.M EAT. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.

    CARE does not charge a fee at any stage of the recruitment process. Qualified Female candidates are highly encouraged to apply. CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA) and Child Protection (CP) policies. 

    go to method of application »

    Project Manager - SHE SOARS

    About the Project

    CARE International in Kenya is implementing the SHE SOARS program (Sexual and reproductive Health & Economic empowerment Supporting Out of school Adolescent girls’ Rights and Skills)  that seeks to

    1. build and integrate health system strengthening interventions,
    2. deepen a transformative community engagement on challenging harmful gender and social norms, and
    3. capacity building of civil society actors to engage in long-term and sustainable SRHR policy advocacy to improve the health system for all women and girls while addressing the unique service delivery, risks and protection needs of out of school adolescent girls.

    The program will implement a Youth Savings and Loans Association (YSLA)+ model, which builds on the YSLA approach with the addition of mobile phone technology to support information access, flexible access to financial literacy curriculum and access to support financial transactions increasing participation of young people in financial inclusion as a pathway to better economic and health outcomes.

    Job Description

    We seek to recruit a Project Manager responsible for the comprehensive management of the SHE SOARS project, including all aspects of human resource management, activity coordination, results reporting, budget oversight and program quality. To steer the project’s strategies for working on SRHR and livelihoods development in collaboration with selected partner from 4 counties of delivery in Kenya.

    Tasks and responsibilities

    1. R 1: Technical leadership Coordination for all successful project delivery, innovations, learning and generation of evidence for outcomes and impact (50%)
      1. Provide management oversight to the project, which includes and not limited to; supporting the project delivery structures including ; steering committee, Technical working groups and advisory committee to develop an operational strategy and consolidate the design of the various interventions into the project.
      2. Effectively distribute work among staff by ensuring that the staffing plan takes on board considerations for effective duty allocations and that team work is maintained at all times.
      3. Lead in the preparation of the Project Monitoring Folder (PMF) (Approved proposal, approved work plan, signed contract, approved budget, staffing plan, procurement plan and update program and financial expense reports) detailed implementation plans, procurement plans, prepare budget tracking and expenditure tools and review them at least monthly and jointly quarterly in liaison with the partners
      4. Organize in consultation with the project steering committee, partner inception and planning forums, to facilitate coordination, collaboration and effective delivery of all components of the project.
      5. Ensure communication flow is known by all partners and that timely communication for project concerns are shared with project governance structures , supervisor and other levels of management while ensuring that all official processes for external communication are adhered to.
      6. Establish good working relationship and coordinate with Project stakeholders to facilitate smooth project implementation, nurture support for key program components and successful growth of this program.
      7. Supporting in the identification of partnerships within the SHHR and overall health sector and other related actors to better collaborate towards shared goals and elevate the voice of adolescents on SRHR matters.
      8. Oversee and facilitate the networking, liaising and collaboration activities necessary to provide technical support to implementing partners in SRHR health system strengthening, service delivery, advocacy and organizational capacity building and partnership collaboration.
    2. R 2: Contract and Budget management and Compliance (20%)
      1. Oversee the grants and partnership management implementation, enforcement and compliance to all contractual requirements of the program.
      2.  Ensure full awareness of donor contractual clauses and develop checklist for clauses that are transferable and ensure these are implemented as conditions in the partners grant agreement.
      3. Ensure time bound conditions are reflected by date and a tracking list generated for tracking compliance to conditions and timelines, working with partners as appropriate to ensure conditions are met.
      4. Ensuring partners’ capacity assessments are done and where need be, improvement plans are inbuilt into partner contracts.
      5. Ensuring that partners are fully aware of the interpretations of the contract clauses as per the contracts signed with CARE to enhance compliance and minimization of risk.
      6. Ensuring timely identification of risks and communicate these in writing to CARE’s management through the designated supervisor
      7. Ensure partners are oriented on the operational and grants accounting manual, sub grants and partnership management and M&E plans to ensure effective compliance to terms and conditions as well as systems and processes.
      8. Prepare, revise and in a timely manner operationalize procurement plans for the program.
      9. Review all project financial reports submitted by finance on a monthly basis while providing timely feedback on all aspects to enhance proper and efficient utilization of project funds, explaining budget burn rates against planned activities/expenditure plans.
      10. Prepare and manage project assets and inventory held by the CARE and partners as per donor requirements and CARE Kenya policies and regulations.
      11. Support and coordinate preparation of the audits of partners annually in consultation with finance department and support Senior Management in planning and responding to project audit queries.
    3. R3: Program Monitoring, Evaluation and Reporting (20%).
      1. Facilitate the collaborative development of a comprehensive M&E Plan, Detailed Project Implementation Plan and Operational Plan together with the project governing structure, the program team and implementing partner.
      2. Support in organizing M&E strengthening workshop for implementing partners and using the results of the workshops to improve on the PMF and overall project delivery.
      3. Support in the development of action plan for operationalizing the M&E plan for Project.
      4. Support in mentorship of the partner M&E staff to support the development of the M&E system
      5. Review M&E reports from partners and in accordance to contracts and develop a system for validation of information provided by partners.
      6. Organize and oversee field visits and monitoring plans for ongoing monitoring and review of ongoing project activities; with a view to ascertain that activities are ongoing and that results and outputs shared with CARE are genuine and within approved priorities funded, which will be used to make decisions concerning revisions/adjustments to implementing partner’s contracts.
      7. Develop management project progress update reports.
      8. Support in the organization of partner review meetings taking into consideration performance review by various actors, in order to inform challenges and progress in program implementation.
      9. Support in the organization of partner review and sharing sessions for CARE and partners to present project progress updates, lessons learnt and best practices to enhance performance.
    4. R4: Staff management (10%).
      1. Supervise staff, while ensuring that they fully understand their responsibilities, work as a team and deliver on their tasks in a timely manner.
      2. Ensure staffs have detailed implementation plans and these are reviewed and updated regularly with feedbacks provided on areas requiring improvements.
      3. Guide, supervise, coach, manage, mentor, provide leadership and support to the project staff on a day to day basis to meet program tasks and responsibilities, to deliver within contractual obligations.
      4. Support hiring of competent staff and orient them in a timely manner to implement in line with contractual obligations and CAREs policies and procedures.
      5. Support staff to develop Individual Operating Plans for purposes of strengthening their performance and the performance of the program.
      6. Undertake annual staff appraisal in line with JD and IOP requirements on a timely manner.
      7. In a timely manner notify and consult the supervisor and human resource department and CAREs management on any staff concerns related to their conduct, performance, confirmation and disciplinary issues while ensuring that policies and procedures are adhered to.
    5. R5. Linkage and networking with other collaborators.
      1. Represent CARE in relevant community development planning meetings.
      2. Establish and maintain a good working relationship with other CARE colleagues and project staff, Partner agencies, County government, CBOs, collaborators, other stakeholders and enhance CARE image.
      3. Liaise with the National, County government officials, CBOs, collaborators and other stakeholders as appropriate. 
      4. Enhance teamwork and synergy in programming and CARE’s activities.

    QUALIFICATIONS:

    Education: Master’s degree in the relevant field and Degree in Social Sciences, public health, Gender and development studies or other relevant discipline coupled with related professional training.

    Experience:

    1. Minimum of 5 years’ experience in results-based program management, preferably using funding from bilateral donors such as USAID, GAC, DFAT or the EU.
    2. Demonstrated track record managing programming related to a combination of SRHR and financial inclusion, health systems strengthening, advocacy and organization capacity support. Experience in adolescent SRHR programming is and asset.
    3. Demonstrable experience in initiating and managing effective partnerships with government, CSOs, private sector and other stakeholders.
    4. Proven track record managing budgets, flow through funds, grants, and sub-contracts. Proven track record using results-based management to record and report on project impact
    5. Strong skills coaching teams to facilitate, collaborate, network and train trainers. Demonstrated ability to create an enabling environment in which groups are able to identify and work towards their own strategic goals.
    6. Demonstrated ability to strengthen the operations and strategic direction of civil society organizations in the delivery of structural and policy related SRHR support for adolescent needs. Ability to coach staff and partners to develop and implement monitoring and evaluation plans

    Competencies:

    1. Strong staff and project management skills
    2. Demonstrated ability to foster transparent, accountable relationships with donors and partners.
    3. Ability to foster and strengthen egalitarian partnerships amongst civil society actors
    4. Demonstrated ability to come to “win-win” resolutions when faced with program quality and operations issues.Ability to troubleshoot and to negotiate positive outcomes from competing interests.
    5. Capacity to troubleshoot and successfully resolve issues related to budget and grant management, staff management and competing partnership agendas.
    6. Excellent inter-personal, facilitation skills and communication skills
    7. Ability to build and maintain trust amongst teams and amongst diverse partners.
    8. Person of professional integrity
    9. Strong value for gender equality, gender justice and women’s rights.

    Additional Information

    WORKING CONDITIONS

    Normal working conditions and position based in Nairobi. The employee will also undertake frequent field visits to project locations including remote areas and therefore has exposure to road and air travel risks and security risks.

    CONTACTS/KEY RELATIONSHIPS (internal & external):

    Internal: Works closely with the Director Programs, program team, CO program quality unit, M&E Coordinator and Grants and Partnership Manager, and Country Office M&E Specialist, Country Office Grants and Partnership Manager and other Program Support Units: Internal Audit, Finance, IT, Administration/ procurement, and Human Resources.

     External: Liaison with key Project Stakeholders in the country including: project partners (sub-recipients) and key strategic partners. The position also interacts with other external parties e.g. auditors, consultants. Etc..

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