Career Opportunities at Concern Worldwide

Job Summary:

The incumbent will assist the Country Financial Controller in the day to day operation of the finance department, donor management, reporting, budgets, controls and staff capacity building. S/he will ensure that all financial data are accurately captured in the Concern financial system while all relevant financial compliance and audit requirements are adhered to. The incumbent will provide support & guidance on donor compliance and budget monitoring issues to senior managers and budget holders. S/he will oversee the completion and distribution of Kenya management accounts to budget holders as per agreed schedule. S/he will also prepare draft Financial Report Package (FRP), budget and budget revisions for review by the Country Financial Controller as per Concern’s cycle.

Main Duties & Responsibilities:

Budgets and Budget Revisions

· Ensure timely submission of budgets from budget holders and undertake review of draft budgets to confirm that it reflects as accurately as possible the financial impact of proposed activities

· Assist in consolidating the budget data received from budget holders into the standard budget pack.

· Prepare the budget data in a manner ready to be imported in to the Concern system and thereafter import the budget data into the system in consultation with the CFC.

· Generate budget codes based on approved budgets

· Ensure appropriate documentation and filing of all budget information exists.

Financial Reporting Pack (FRP) and Management Accounts

· Assist the CFC during Financial Report Pack (FRP) preparations by taking a lead role and producing a draft report for review by the CFC

· Assist in addressing FRP review feedback from HQ

· Ensure appropriate filing and documentation of all financial reports Undertake periodical joint review (at least quarterly) of management accounts with budget holders based on agreed upon arrangements

Donor Grants Management (Budgeting, Reporting, Filing)

· Ensure all relevant donor guidelines, policies, circulars and procedures are readily available, streamlined, complied with during both planning, implementation and closeout of grants.

· Review draft donor reports before submission to CFC and budget holders

· Review and amend the final donor reports line with specific donor guidelines and based on the CFC and budget holders’ feedback.

· Liaise with Programme Managers/Coordinators and prepare/ update a schedule of all reports to be submitted during the year.

· Ensure that donor report are submitted as per in-country and Dublin guidelines

· Ensure that donor reports tie back to the general ledger and donor budgets before submission of report to donor/HQ

· Participate in periodic joint review of donor reports with budget holders based on agreed upon arrangements

· Maintain and update timetable of in-country income and track receipt of all income due from donors

· Liaise with Programme Managers/Coordinators and prepare/update schedules of new donor budgets to be submitted during the year and ensure that all proposal budgets are submitted as per in-country and Dublin guidelines

· Perform budget eligibility tests against donor guidelines/requirements during new budget development

· Represent finance team in new proposal/budget development process

· Ensure an appropriate system of filing and documentation for donor budgets and reports is in place

· Identify key issues affecting the performance of the finance department and share ideas for improvement with the CFC

Management of Staff

· Manage direct reports to ensure development of performance objectives and delivery of results

· Coaching and mentoring finance staff for professional growth and development

· Provide induction on finance for new staff joining the origination and maintain up- to- date finance induction package

· Participate in facilitating/organizing training for finance and non-finance managers in consultation with the CFC

Other Duties

· As a line manager to Senior Finance Officers, conduct PDR and coordinate their leave and training plans.

· Assist in the management of audit (internal and external) processes.

· Pay regular supervisory field visits

· When requested, represent the Finance Department when dealing with external organizations (e.g. Government/ legal/ suppliers/bank etc.)

· Any other duties which may from time to time be requested by the Country Financial Controller, including where heavy workload arises to cover for other Finance Officer in case of illness, annual leave or other absences.

· Maintain good communications and ensure that all information is shared within the team.

Important

· Ensuring the non-disclosure of any information acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization except in normal execution of the above duties

· Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only

· Ensuring strict adherence to Concern Kenya Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times

· Ensuring, along with all staff, that all activities are implemented and managed in a transparent participatory manner and in line with Concern Worldwide policies and procedures

Job Specification:

· A degree in Commerce, Finance, Accounting or other relevant field

· CPA (K), ACCA, CIA or relevant professional certification

· At least seven (7) years’ experience, with at last three (3) years in a supervisory or managerial role, in an international NGO that works with and through partners. Experience in audit and compliance is essential.

· Knowledge of international donors’ (e.g. DFID, ECHO, USAID/OFDA, UNICEF etc.) rules and standard tools while budgeting, spending and reporting.

· Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel

· Confidentiality, integrity, accountability and attention to detail

· Strong communication, interpersonal, organization and planning skills

· Fluent in both spoken and written English and Kiswahili.

Disclaimer Clause:

This job description is not exhaustive and may be revised by the Line Manager from time to time.

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Job Summary:

The incumbent will be responsible for strategic development of the Concern Kenya ASAL livelihoods partnership portfolio including providing leadership to partners within the framework of Concern’s overall and Sustainable Livelihood Security Policy.

Main duties & Responsibilities:

Programme Development and Management

· Provide technical oversight and guidance (in a range of areas including livestock health, pastoral livelihood development, poverty reduction, DRR and NRM) Concern FIM staff and Partners implementing the ASAL FIM Programme

· Provide technical support and work in close co-ordination and liaison with government (particularly NDMA) to ensure their involvement in the delivery of the ASAL FIM programme

· Provide technical linkages to the line departments (Veterinary, livestock production, water) at the county, at the national level through the Coordinator to ensure compliance for technical procedures and services

· Ensure ASAL FIM programme quality control through monthly and quarterly monitoring and evaluation, integration of poverty reduction, CMDRR and rights based approaches while mainstreaming of equality, gender, environment and HIV/AIDS.

· Working with stakeholders at County level to establish complementary interventions while actively promoting inter sectoral linkages with other programmes as necessary.

· Monitor the livelihood situation in the ASAL context as relates to Concern’s areas of work and advise on appropriate programme action and changes as appropriate

· Support the implementation of HEA, KAP survey/s, contextual analysis and reviews etc. to assesses the livelihood situation

· Development and review of ASAL FIM programme documents (Programme strategy and work plans, Partner MOUs, proposals, technical and financial reports etc.)

· Review and monitor partner programme activities and technical and financial reports against approved MOUs in accordance with Concern financial procedures and guidelines

· Generate ASAL FIM programme lessons learnt and case studies for shared learning and fundraising

· Build the capacity of Concern and Partner staff in ASAL FIM

· Represent Concern in ASAL FIM sector related meetings and fora at County level as required

· Manage and oversee the implementation of the WASH project

· Ensure that the WASH project keenly implements the sustainability strategy and meets the set indicators for Payment

· Work closely with the departments of Water and Public health to get the county government involvement in key roles within the WASH program

· Ensure a smooth handover of the WASH activities to the county government

Costed Workplan and Budget management

· The incumbent will be expected to have a good understanding of the projects budget

· She/He will be expected, in liaison with the Budget holder, Manage the field implementation costs to ensure that they are within the budget limitations

· She/ he will be expected to develop a quarterly costed work plans of all the project activities which shall be the basis on field implementation

Reporting

· The Programme Manager will be expected to generate project/ Programme reports within the agreed deadlines. Budgets must be submitted to the Coordinator at least a month before donor/ Concern internal deadlines

Responding to Emergencies:

· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

· Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy

· To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

· To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.

· To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

Job Specification:

· A masters degree in Agri-business, Agriculture, Environmental Studies, Livelihoods, Livestock Production, Applied Economics, Natural Resource Management or related discipline

· At least five (5) years of experience with at least 3 (three) years supervisory experience in a rural/ASAL livelihoods programme that works with and through local partners

· Knowledge and experience of participatory methodologies for use in community development, programme design, implementation, M&E, financial and grants management

· Excellent analytical, problem solving, negotiation, communication and interpersonal skills

· Proficient in computer applications. Competency in the use of digital mapping software appropriate to land and NR applications is an added advantage.

· Excellent oral and written skills in English and Kiswahili. Fluency in the local language/s is an added advantage.

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Job Summary:

Provide strategic and technical leadership in the management of the logistics and transport functions.

Duties & Responsibilities:

Logistics, Procurement and Transport

· Lead in building the technical and organizational capacity of Concern and partners in developing and implementing logistics, procurement and transport policies, procedures and systems.

· Lead Concern’s procurement, transport and stores functions to ensure that they effectively and efficiently support Concern’s operations

· Develop new and review existing policies and procedures that are in place to ensure that they meet the needs of the programmes and dissemination to all staff

· Logistics budget preparation, analysis and administration and monitoring of expenditures

· Ensure proper management of all Concern’s assets through an efficient and effective inventory, storage and disposal system.

· Oversee customs clearance of goods

· Preparing of official correspondence and reports

· Oversee the documentation of the entire logistics function

· Monitoring for compliance with Concern’s policies, guidelines and procedures

Support to Field Offices and Senior Management

· Disseminate relevant information to field offices and management

· Monitor policy implementation and compliance to legislation

· Advise/mentor line managers on best practices

· Advise senior management and line managers on change management practices that impact on the logistics function

Representation and Compliance

· Represent Concern in meetings, serve on committees and tasks forces that are logistics related

· Monitor and report on any changes to government legislation affecting Concern

· Research on logistics issues, evaluate alternatives and make recommendations for action

Responding to Emergencies

· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

· Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy

· To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

· To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.

· To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

Job Specification:

· Masters degree in logistics, supply chain management, procurement or other relevant degree and Advanced Diploma in CIPS with at least five (5) years’ experience in an NGO or

· Bachelor’s degree in logistics, supply chain management, procurement or other relevant degree and an advanced diploma in CIPS and at least seven (7) years’ experience in the NGO Sector

· Three (3) years’ experience in the NGO Sector is a must.

· Excellent interpersonal, communication, planning, organizational, leadership and negotiation skills

· Confidentiality, integrity and ability to handle sensitive situations

· Proficient in the use of computer applications