Careers at World Vision Kenya

Purpose of Position

• The Grant Accountant will promote Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implement financial policies. The role is required to safeguard assets and ensures compliance to donor regulations.

Major Responsibilities

Financial Reporting:

• Preparation of timely and accurate financial reports for submission to donors and management by 15th of every month.
• Load grants reports in FFR database
• Prepare management reports for decision making purposes to the Senior Grants Finance Officer by 15th of the month.
• Support and participate in month end and year- end processes
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects. undefined

Budget Monitoring and Financial Management

• Help Project staff in linking Grant Budget to Grant Work-plans, so that the activities to be undertaken in the projects matches to the budget
• Ensure strict adherence to the approved budgets.
• Monitor and review activities to ensure that only budgeted costs have been incurred
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Ensure assets purchased through donor funds are properly utilized and safe guarded

Monitoring and Compliance

• Monitor Project expenses against the approved budget monthly by 10th of the month.
• Reconcile time sheets with payroll for the project staff under grants. 
• Ensure donor regulations are adhered to for the assigned projects as per grant agreement.
• Perform Vendor screening
• Support and coordinate grants end closure processes

 Risk Management

• Facilitate audit process for assigned grants both internal and external audits
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Review grants PRFs for budget availability and proper coding
• Provide and maintain grants financial information for safe custody and access
• Ensure assets purchased through donor funds are properly utilized and safe guarded
• Identify finance risks facing the grant and share with management

Administration

• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants. 
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file
• Supervises the driver

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• Minimum of 2 years’ experience in finance and accounting, business management, business administration
• Basic understanding of project management

Required Education & Certification

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4 or intermediate

Preferred Knowledge and Qualifications

• Excellent verbal and written communication skills, good interpersonal skills.
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.

World Vision Kenya:

• Has not outsourced its recruitment process to any organization or agency that, through website postings, e-mail messages, newsletters or otherwise, claim to be doing recruitment on its behalf.
• Does not solicit money for any part of its recruitment processes including short-listing, interviews, or medical checks.
• Will not be responsible for such fraudulent correspondence or any loss of money or theft, which may result from anyone engaging in such recruitment activity.
• Victims of such fraudulent correspondence may wish to report it to law enforcement authorities

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Job Description:

• The purpose of this position is to provide technical guidance and coordination across World Vision Kenya’s strategy, programming, policy, grant acquisition and program implementation to enable World Vision Kenya’s strategies, organizational policies, structures and processes and programming to effectively integrate Gender Equality, Disability and Social inclusion and Education. In addition, the position will foster greater collaboration with sector teams and external partners to push for effective responses to the Gender Equality, Disability and Social inclusion (GEDSI) related vulnerability of girls and boys in fragile contexts and other emergencies. The position will provide the overall coordination for the education sector for the office.

Job Responsibilities:

Ensure effective mainstreaming of Gender Equality, Disability and Social Inclusion in World Vision Kenya and Provide the general coordination and collaboration for the education sector for the office. 

• Develop and review WVK gender, Equality, Disability and Social Inclusion national approaches/plans regularly to ensure compliance with the World Vision Partnership, donor, national and international standards.
• Develop and review assessment tools in line with World Vision Partnership, donor, national and international standards
• Ensure assessment in gender and disability adequately done for all projects and grants as per partnership, donor, national and international standards.
• Ensure well planned strategic interventions to address disability and gender issues in all programs and projects
• Ensure Gender, Equality, disability and social inclusion issues well mainstreamed in programme/project designs, plans and budgets
• Ensure skills and capacity development for staff and partners in, Gender, Equality, Disability and Social Inclusion and Education models and approaches. 
• Provide timely technical programming support for Gender, Disability and Education to staff at the national and field level
• Champion meaningful Gender, Equality, Disability and social inclusion integration in organizational processes, structures and systems
• Ensure staff and community partners are aware of expectations and standards regarding gender sensitive behavior, recognizing or reporting gender discrimination to appropriate channels.
• Continuously identify Gender and disability programming gaps from ongoing projects and programs.
• Provide effective technical support and quality assurance to ADPs and Grants implementing Education interventions
• Participate in the development and review of relevant documents to ensure Education is integrated as applicable. 
• Participate in technical coordination, planning and review meetings for Education internally and externally.
• Ensure that business processes, standards and guidelines related to education initiatives are effectively applied by field programs

Fund raising and increased resource acquisition for Gender Equality, Disability and Education

• Actively participate in Program Development and Grants Acquisition
• Ensure well mainstreamed gender and disability issues in all proposals as per donor requirement.
• Ensure that Education, Gender and Disability proposals/concepts prepositioned, developed and marketed
• Support Resource Acquisition & Management in start-up and handing-over processes of relevant projects.
• Support effective prepositioning for Education and GEDSI

Quality assurance of gender, disability and Education in WV Kenya

• Ensure accountability, learning and innovation in GEDSI and Education programming
• Ensure that Gender and Disability issues captured in baselines and evaluations of Programs and grant projects
• Ensure good practices in Education gender and disability programming are profiled and shared to unsure adaptation/up scaling of promising practices.
• Analyze and interpret Gender, Disability and social inclusion and Education monitoring data ad ensure the data is utilized in programming and decision making
• Support staff with relevant Education, Gender and Disability training (ensuring that staff, community and partners have an understanding of gender sensitivity and explain gender in terms of normative, transformative concepts.

Collaboration, partnering and policy Influencing

• Ensure adequate engagement, networking and advocacy at all levels in the gender, disability and Education space
• Identifying policy gaps and inconsistencies in the polices and providing recommendations
• Document and disseminate gender, disability and Education best practices/evidence for use in compiling key advocacy messages for policy influencing.
• Lead in development and utilization of MOUs / working agreements with partners.
• Lead WVK into Participation in key National/ International Days such as International Women’s Day and international disability day is ensured.
• Participate in the planning and execution of ECDE Networks in all the counties, County level conferences
• Ensure WVK representation in key strategic Gender, Disability and Education working groups and forums

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• He/ she should have demonstrated track record in proposal development, funding acquisitions and grant management.
• Proven track record in engaging with government ministries and other stakeholders
• In-depth knowledge and understanding of WV working systems, policies and standards will be an added advantage

Required Education & Certification

• Bachelor’s degree in Gender /Education/Special needs education, Social Sciences or related degree in a recognized university
• Relevant Post graduate qualification(s) will be an added advantage
• At least 7 years’ experience in Gender, Equality, Disability, Social Inclusion and Education programming with evidence of successful implementation of program
• A good understanding of the international gender mainstreaming approaches
• Membership to national/international social workers professional body will be an added advantage

Preferred Knowledge and Qualifications

• Ability to deliver results
• Good interpersonal, organizational and management skills
• Ability to solve complex problems and to exercise independent judgment
• Effective in written and verbal communication in English and Kiswahili.
• Ability to build capacity of staff on Gender, Disability and Education programming
• Strong budgetary and financial management skills.
• Ability to collect and analyse community level data for gender and disability

World Vision Kenya:

• Has not outsourced its recruitment process to any organization or agency that, through website postings, e-mail messages, newsletters or otherwise, claim to be doing recruitment on its behalf.
• Does not solicit money for any part of its recruitment processes including short-listing, interviews, or medical checks.
• Will not be responsible for such fraudulent correspondence or any loss of money or theft, which may result from anyone engaging in such recruitment activity.
• Victims of such fraudulent correspondence may wish to report it to law enforcement authorities.