Vacancies at M.P. Shah Hospital

Responsibility

• Examine patients’ teeth and mouth.
• Assess dental condition and needs of patients using patient screening and monitoring procedures.
• Analyze x-rays and evaluate dental needs as necessary including medical history review and dental charting.
• Take, develop and mount radiographs as well as trace radiographs required for corrective treatment.
• Undertake general treatment and care for teeth and tissue problems using specified equipment and tools and established dental hygienist procedures.
• Clean teeth using brushes, and polishers to remove plaque and stains ensuring that sterile conditions are maintained.
• Fill in cavities, rebuild broken teeth, replace missing teeth, and remove unnecessary or severely damaged teeth.
• Treat and help to prevent gum disease.
• Provide instruction on dental care and write prescriptions for patients.
• Make impressions of patients’ teeth for study casts.
• Document patient dental history and/or chief complaints and/or observations.
• Document lab procedures and ensure follow up on results.
• Supervise staff and clinic processes.
• Recommend and ensure cost effective buying of equipment and supplies and maintain proper bookkeeping of the same.
• Keep up-to-date with new developments within the profession maintaining patient dental records.

Qualifications

• Diploma in Community Oral Health.
• Membership with a recognized professional body.
• At least 1 year work experience in a busy Dental clinic

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Job Purpose

• M.P. Shah Hospital is looking to recruit a professional and evidence-driven person for the position of Executive Assistant.
• Reporting to the Chief Operating Officer, the Executive Assistant will ensure provision of efficient and professional administrative support to the office of the Chief Operating Officer.

Duties & Responsibilities

• Correspondence – Answer and transfer calls to the Chief Operating Officer. Receive COO letters, arrange and prioritise letters for COO attention. Prepare correspondence letters / emails as directed by the Chief Operating Officer
• Meeting management – Book meetings and appointments on behalf of the Chief Operating Officer. Maintain the COO’s diary and send reminders. Set up online and prepare agendas
• Maintain the Chief Operating Officer’s office – Maintain the general cleanliness of the COO office. Receive and guide COO visitors
• Travel arrangement – Facilitate COO transport by booking hotel rooms and flights on behalf of the COO. Inform the driver of COO planned trips, change, reroute or cancel tickets, and ensure cancelled tickets are refunded or reused as per fare rules
• Inventory management – Be the custodian of the office material supplies, keeping stock of the materials. Order and maintain appropriate stock of office supplies and refreshments
• Secretarial assignments – Taking dictation, transcribing, typing from drafts, organising board minutes and board decisions, filing and ensuring their safe storage
• Filing and record keeping – Maintain and safeguard records and files

Minimum Requirements

• Bachelor’s degree in business administration
• Proficient in Microsoft suite
• Minimum of two years’ working experience as an Executive Assistant in the healthcare sector

Key Performance Indicators

• Provides all administration duties of the COO
• Ensures confidentiality of documents and equipment
• Continuous process improvement of services through efficient working
• Efficient execution of work processes as assigned
• Submission of accurate and relevant reporting
• Effective communication and maintenance of work relationships

Competencies and Attributes

• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to execute assigned duties with minimum supervision
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask
• Should have ability to communicate for both written and oral communication
• Must be able to work under pressure
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
• Must be able to deliver targets and a good planner who pays attention to detail