Vacancies at International Rescue Committee

The Grants and Partnerships Coordinator will support the effective management and orderly closure of Phase 1, while helping to lay the groundwork for a potential Phase 2. Specifically, the consultant will: 

• Ensure effective coordination and close-out follow-up across consortium partners, the IRC IGNITE team, and regional/country offices to align final activities, priorities, and AFD-compliant reporting and closure processes. 
• Strengthen and harmonize communication flows and internal alignment between IRC teams, implementing partners, and IRC offices, with a particular focus on final reporting and grant closure 
• Support the planning, implementation, documentation, and close-out of key programmatic activities, including the coordination and consolidation of final narrative and financial deliverables, learning products, and required supporting documentation. 
• Oversee knowledge-sharing, capitalization, and collaborative decision-making by coordinating working groups and meetings, documenting feedback, and contributing to final collective reflections, lessons learned, and Phase 1 synthesis outputs. 
• Collaborate closely with the MEL consultant to coordinate the collection, validation, and consolidation of final data on project outcomes and impact, including support to the development of final case studies and comparative analyses between MENA and Africa. 
• Collaborate with the Finance and Deputy Director to ensure that all program deliverables, expenditures, and supporting documentation are fully aligned with AFD procurement and financial, and compliance requirements 
• Coordinate the formal closure of partnerships and grants, including follow-up on final deliverables and contribution to the archiving and handover of all Phase 1 project documentation. 
• Contribute to Phase 2 preparation, as relevant, by supporting proposal development, consolidating field-level and partner insights from Phase 1, and coordinating strategic inputs across consortium partners, while ensuring that Phase 1 closure priorities remain fully addressed. 
• The Grants and Partnerships Coordinator will work closely with all IGNITE consortium members, under the supervision of the IGNITE Project Director, to ensure a smooth, well-documented, and strategically aligned end to the first phase. 

Deliverables: 

• Monthly or bi-monthly coordination meetings with consortium partners to review project progress, closure priorities, and action plans to address any bottlenecks, with documented follow-up actions. 
• A consolidated and updated workplan for the closure period, based on inputs from all consortium partners, ensuring alignment across final activities, reporting, and timelines. 
• Coordination and consolidation of final narrative reports from all implementing partners for submission to AFD. 
• Support to the preparation and review of the final consolidated financial report, in close coordination with Finance, ensuring coherence with narrative reporting and AFD compliance requirements. 
• Support to the development, maintenance, and effective use of the knowledge management and project management platform (SharePoint / Box), ensuring regular updates, accessibility, traceability, and closure. 
• Regular documented coordination exchanges (e.g. weekly calls) with the Finance and Logistics Director to align program deliverables with AFD financial, procurement, and compliance guidelines. 
• Meeting minutes and documentation from consortium coordination calls and relevant working group meetings. 
• Drafts or contributions to internal briefs (factsheets, summaries, updates), as requested by the Project Director or consortium members. 
• Regular coordination with the IRC MEL Coordinator, including documented exchanges to align program deliverables with the work of the MEL Working Group. 
• Support to the MEL Coordinator in the development of final case studies capturing impact stories from CSOs  
• A planning and coordination tracker for the IGNITE wrap-up event, including preparatory steps, logistical arrangements, participant lists, and post-event documentation of discussions and key outcomes. 
• Coordination and organization of the final IGNITE consortium retreat (May), including agenda development, coordination with consortium partners and facilitators, post-retreat documentation of discussions, decisions, and agreed next steps. 
• A consolidated draft Phase 2 concept note, including inputs from consortium partners and IRC regional and country offices. 
• A final coordination and closure note summarizing Phase 1 implementation, key achievements, challenges, mitigation measures, and outstanding considerations. 
• A lessons learned and recommendations note to inform Phase 2 design and institutional learning. 
• A documented handover and archiving package, ensuring all contractual, financial, programmatic, and governance documents are centrally stored, accessible, and ready for audit and institutional reference. 

Timeline 

• The timeline is scheduled to commence in  1 April 2026 until 31 December 2026, aligning with the project's anticipated duration. The detailed timeline for the consultancy milestones will be mutually agreed upon between the selected consultant and the relevant stakeholders. Flexibility in setting the timeline will ensure that the workplan process is well-paced and efficient, accommodating any unforeseen challenges or adjustments required during the course of the project.   

Requirements: 

The Grants and Partnerships Coordinator should possess the following qualifications: 

• An advanced degree in International Development, business administration, management, education, social sciences, gender studies  
• Proven experience coordinating multi-partner or consortium-based development and/or humanitarian projects, ideally across multiple countries or regions. 
• Demonstrated understanding of feminist principles, and experience working with feminist and women’s rights CSOs, movements, and grassroots organizations, particularly in Africa and MENA. 
• Strong knowledge of the civil society ecosystem in Africa and MENA, including funding, advocacy, and capacity-sharing environments. 
• Experience in developing standardized coordination tools and systems, including action trackers, coordination calendars, SOPs, and reporting templates. 
• Proven ability to synthesize complex information from multiple sources into clear reports, summaries, presentations, and concept notes. 
• Solid project planning, monitoring, and documentation skills, including meeting facilitation and minute-taking across remote teams. 
• Experience supporting donor reporting and proposal development, including contributions to concept notes, budgets, and narrative reports. 
• Familiarity with MEAL (Monitoring, Evaluation, Accountability, and Learning) processes  
• Excellent interpersonal and communication skills, with the ability to build trust and collaboration among diverse stakeholders. 
• Experience in organizing and facilitating online and in-person workshops, learning events, and coordination meetings. 
• Capacity to work independently, manage multiple deadlines, and adapt in fast-paced, multicultural environments. 

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The major responsibilities will include:

• Influence and guide strategic private-sector engagement across fundraising priorities (30%)
• Work closely with the Associate Director, VPRU, and I@S Leadership to develop and implement BD strategy (I@S priorities and Outcome Strategies), including overseeing the development of strategic positioning materials and donor engagement plans to enhance IRC’s competitiveness in priority areas.
• Represent Impact @ Scale priority areas within agile teams and thought leadership working groups. Influence resource-mobilization strategies for I@S, help shape donor pathways geared toward scale, and support alignment across technical and fundraising teams for I@S pipelines.
• Work with GPLs, Regional Leads and fundraisers to shape project ideas, proactive messaging and materials, and funding need pitches to be poised for donor pitches.
• Demonstrate a strong command of current global thought leadership and advancements in applicable subject matter.
• Business Development (30%)
• Provide high-level advisory input to GPLs, and fundraising teams across priority areas.
• Maintain portfolio of support for key priority areas, including “ready for scale” priorities.
• Work alongside technical leads and the wider Marketing & Mobilization team to develop multifaceted and compelling materials that strike the balance between technical depth and clarity of vision for specific audiences, including strategic partnership development, ‘big bets’, and new prospects.
• In collaboration with other Program Services team members, support the creation of stewardship plans for restricted and loosely restricted donors in collaboration with account managers, donor engagement, and Impact @ Scale campaign teams.
• Lead and/or support proposal development processes as needed for Protection and other priority areas, bringing together teams across the organization – including senior leadership. As needed, participate in donor meetings providing technical expertise and strategy support, and/or connect relevant colleagues from across the TU to inform donor conversations, proposal design, and business development.
• Complement and amplify the capacity of the VPRU and fundraising teams to engage with and secure private donations by providing technical expertise, strategy support, and project alignment with donor interests. This includes communications, knowledge management, proposal development, and portfolio management.
• Maintain knowledge of IRC protection technical approaches, operating contexts, and sectoral trends to inform business development efforts.
• Internal coordination & process improvements (20%)
• Help develop and operationalize standard ways of working and process workflows for cross-functional projects, including Impact @ Scale, between High Value, Marketing & Mobilization, VPRU, and other teams to grow overall funding, advance our private-sector partnerships pursuits, prioritize funding needs, increase efficiency, and ensure appropriate partner sign off.
• Ensure an outstanding level of support to our internal partners, including coordinating and leading effective cross-functional meetings, and ensuring decisions and follow up actions are taken in a timely manner.
• Work with TU and HV counterparts to create information sharing systems.
• Portfolio management support (20%)
• For strategic partnerships, engage across the duration of a grant, in close coordination with the fundraising teams, Regional Support Managers (RSMs) and TU, to ensure donor requirements are met, compliance issues are raised as needed, and to design a creative, long-term engagement strategy to deepen donor dedication.
• As appropriate, provide post-award project management support on large strategic grants as requested from fundraising teams and VPRU.

Essential Qualifications:

• 6-7years of related work experience, preferably with a large International Non-Governmental Organization in programs, fundraising and/or advocacy
• Outstanding communication, relationship management, writing, and presentation skills
• Experience with global protection programming in low-resource settings
• Experience working with fundraising and grants management processes
• Demonstrated ability to collaborate and communicate around protection programming and strategy across both technical and lay audiences
• Experience fundraising for protection or related programming; ability to quickly get up to speed on technical content and strategy