Current Opportunities at UNICEF

How can you make a difference? 

• Under the close supervision and guidance of the Regional Chief of Human Resources in addition to the Human Resources Officer (Emergencies), the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities, and related duties/tasks:

Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele using HR systems such as talent management, agora and achieve.

Support in the processing of entitlement and benefits

• In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support the consistent and equitable application of decisions and implementation of agreed-upon action.
• In consultation with the supervisor, analyze, research, and verify the information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgment, offer, and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensures other background checks are completed.
• Monitors the life-cycle of the recruitment process to update supervisors as necessary.

Support in organization design and job classification

• Participates in the review of GS positions-specific JDs, ensuring effective application of ICSC methodology.
• Drafts and edits of job descriptions to be submitted for classification for review by the supervisor.
• Follow up and liaise with HQ and RO over the status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation.
• Monitors the life-cycle of all job classification requests to facilitate recruitment and organization planning.
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
• Analyze, research, verify, and compile data that facilitates the preparation of workforce planning reports for supervisors to review against benchmarks i.e. Gender and geographical balance and other recruitment-related key performance indicators.

Support in learning & capacity development

• In consultation with the supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with the supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help the supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops, and events by participating in exercises that aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. 
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. 
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals. 
• Support as the HR community manager in the knowledge management repository, along with the management of HR community learning events and sessions.

Support to human resources in emergencies (HRiE)

• HRiE-related data management including but not limited to maintenance and update of ESAR COs surge trackers with COs Emergency Focal Points, Quarterly surge and emergency staffing reports.
• Rosters management and update including review of quarterly rosters usage reports in conjunction with COs, quarterly clean-up of rosters to remove non-eligible candidates, quarterly inclusion of priority candidates in the Rapid Response Mechanism external roster.
• HRiE-related meeting and communication management including meeting minutes, preparation of deployment requests, support to COs to prepare Terms of Reference.

Minimum requirements:

• Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. *For this position, a university degree (Bachelor's or Master's) from a recognized academic institution in a relevant field may be used in lieu of relevant work experience.
• A minimum of 6 years of progressively responsible administrative or clerical work experience required.
• Experience in community management and/or social media management.
• Experience in managing data and statistics, including experience with PowerBI and Excel is an asset.

Languages: Fluency in English is required. Knowledge of French of Portuguese is an asset.

Desirables:

• Developing country work experience and/or familiarity with emergency.

Deadline: 2 Jul 2024

go to method of application »

• The WASH Specialist (Emergency) reports to the Regional Adviser for general guidance and leads in the development, preparation, management, implementation, monitoring and evaluation of the Emergency WASH component of the Regional WASH programme.
• The WASH Specialist also provides technical guidance and management support to ensure the achievement of the WASH-related output results in the regional WASH programme. In addition, the Specialist provides advisory services to country offices and sector support agencies and interacts with government at senior levels and with senior staff in the International Development Corporations and agencies.

How can you make a difference?

• The WASH – Emergency Specialist will work under the direction and guidance of the Regional Advisor WASH, to coordinate and support Country Offices in Eastern and Southern Africa Region for formulation, design, planning, implementing, monitoring and evaluation of WASH humanitarian programme and interventions and as well as to improve WASH preparedness, coordination and response for emergency situations as per the Core Commitment for children and within the Humanitarian Reform/Clusters framework. The incumbent will promote and assist countries in addressing the issue of climate change and Disaster Risk Reduction (DRR) in order to strengthen sustainable development. She/he will support Country Offices identifying gender inequalities and in implementing programmes to eliminate inequalities.

Key Functions, Accountabilities and related duties/tasks:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

Programme/project Planning, Development and Management

• Enhance effective programme, sectoral or inter-sectoral, planning including DRR, development and management by leading, guiding, coordinating and supporting the timely completion of the Situational Analysis and its periodic update, addressing gender inequalities and determinants of inequalities and vulnerabilities to disasters through accurate and complete monitoring and analysis, and the timely preparation or finalization of sectoral input.
• Ensure inclusion and delivery on sectoral leadership responsibilities including leadership and facilitation of the IASC WASH Cluster.

Knowledge Management

• Promote knowledge management by exchange of knowledge, information, situation analysis, experience, tools and lessons learned on DRR and Clusters experience.
• Promote knowledge sharing and technical input or recommendations on major programme directions and on introduction of new DRR initiatives in the country.
• Promote lessons learned in addressing inequalities and gender inequalities.
• Advise the Regional Advisor on appropriate training and professional development opportunities for WASH staff.

Rights-Based Programme with Results-Based Approach

• Promote the quality of rights-based WASH programme and programmes through participation in the formulation of programme/project goals, strategies and approaches. Bring coherence, synergy and added value to programme management processes using a results-based management approach to planning and design, implementation, monitoring and evaluation.

Sectoral Work Plan Development, Implementation, and Monitoring

• Takes primary responsibility for the development of the sectoral work plan and technical decisions as well as for project management, implementation and monitoring of assigned project/sectoral activity, in compliance with the defined project strategies and approaches, with an emphasis on promoting approaches to reducing gender inequalities, achieving gender mainstreaming and with a DRR approach.

Programme Management, Delivery, Evaluation and Reporting

• Ensure programme efficiency and delivery through a rigorous and transparent approach to evaluation. Participation in major evaluation exercises, programme reviews and annual sector review meetings with government counterparts. Ensure the preparation of annual WASH sector status reports. Ensure adequate and transparent evaluation of disaster preparedness and response.

Promotion of UNICEF’s Global Goals

• Promote the organization goals of UNICEF through advocacy and policy dialogue through active engagement in communication, networking and participation at every opportunity inside and outside UNICEF, leveraging the strength of UNICEF mission, goals and programmes, and with reference to the WASH Strategy.

UNICEF and Government Accountability

• Coordinates with Operations and Supply staff on supply and non-supply assistance activities ensuring proper and timely UNICEF and Government accountability. Certifies disbursements of funds, monitors and submits financial status reports to management in compliance with the regulations and guidelines.
• Advocate for due attention and support to be given to environmental and sustainable development issues (pertaining to WASH) in all sectors and line ministries.
• Ensure adequate attention is given to Disaster Risk Management, including emergency preparedness.

Communication, Collaboration, Networking and Partnership

• Ensure exchange of information, experience, identify new strategies and courses of action to accelerate/improve delivery of services and achieve WASH programme requirements and objectives. Conduct field visits to monitor programmes and collect information. Conduct periodic programme reviews with Government counterparts and other partners.
• Collaborate with Communication and Programme Communication groups to ensure development of effective communication materials and strategies to support advocacy and social mobilization efforts including for DRR.
• Overall coordination with Regional Advisers and HQ Officers. Collaborate with other Project or Programme or Emergency Officers to ensure the integration of the project/sectoral programme with other sectors.
• Collaborate with the Operations and Supply Sections and Government authorities to establish and maintain sound internal controls supportive of WASH programme or sectoral planning and implementation, to coordinate financial and supply management requirements as well as to ensure accountability.
• Interact with Government and other partners, NGOs, UN and bilateral agencies in the different stages of WASH programme/project implementation to follow up on agreements and recommendations.
• Provide technical support and guidance on appropriate technical, financial and institutional capacity building measures to achieve WASH programme goals.
• Facilitate sectoral orientation on DRR and the ‘Cluster Approach,’ and ensure leadership and coordination of the IASC WASH Cluster through disaster preparedness and response, whilst simultaneously ensuring delivery on the CCCs by the UNICEF WASH programme.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in relevant fields such as public health, water supply, social sciences, environmental sciences or a field relevant to international WASH related development assistance. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
• Additional training in Health Education or Communication for Development (Programme Communication), is an asset.
• A minimum of eight of progressively responsible relevant professional experience in the UN or other international development organization, national government or the private sector.
• Developing country experience required.
• Background/familiarity with Emergency (preparedness and response) and the IASC Cluster approach.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of French and/or Portuguese is an asset.