Current Vacancies at Saferworld

Job purpose:

• The Project Officer will support the effective delivery of the project ‘Strengthening Locally-led solutions to intersecting peace, gender and climate change challenges in the borderlands of Kenya’, and will be responsible for the regular day-to-day implementation, documentation, and operations of project activities.
• The Project Officer provide support to the planning, implementation and delivery of the project, provide technical expertise, coordination and monitoring of the overall programme.
• The Project Officer will work closely with the Project Manager partners to ensure delivery of key project deliverables.

Key areas of responsibility:

• Work with the Project Manager to ensure the effective delivery of the project and take responsibility for the regular day-to-day implementation, documentation and operation of project activities.
• Build and maintain effective relationships in support of Saferworld’s work in Kenya.
• Ensure regular liaison and information sharing across the organisation.
• Undertake ongoing monitoring and evaluation and reporting on the project’s work.

Roles and responsibilities:

Support the effective delivery of the project and take responsibility for the day-to-day implementation, documentation and operation of project activities:

• Work with the Project Manager in coordinating work with partners to deliver timely and high-quality activities, including training, consultation, research and analysis.
• Ensure the delivery of training, including designing, facilitating or co-facilitating where necessary.
• Build and maintain strong relations with staff in partner organisations who are working on project implementation.
• Ensure timely completion of internal reporting requirements and contribute to the completion of donor reports
• Contribute to the development and regular revision of project work plans for Saferworld staff and partners.
• Monitor project budgets on a monthly basis in coordination with colleagues to ensure optimum expenditure of funds and timely and accountable financial reporting by local partners.

Build and maintain effective relationships in support of Saferworld’s work in Kenya:

• Develop and maintain positive working relationships with project partners.
• Contribute to the strengthening of Saferworld’s coordination with other civil society organisations, national and international peacebuilding actors in Kenya.
• Represent Saferworld at external meetings, and promote lessons learnt from the organisation’s work.

Ensure regular liaison and information sharing with other parts of Saferworld

• Contribute to cross-organisational learning and sharing, including drafting pieces for the weekly internal news.
• Ensure effective communication of project activities, results and lessons learnt within Saferworld, including contributing to organisational outcome harvesting workshops and biannual reporting.

Support ongoing monitoring and evaluation and reporting on the project’s work

• In collaboration with the Research, Monitoring, Evaluation and Learning Coordinator, monitor the impact of Saferworld’s work in Kenya and participate in regular debriefings and lesson learning sessions with Saferworld and partners.
• Ensure critical project reflection and reviews take place on regular basis to inform decision making, and that learning informs wider Saferworld community of practice, including within the Saferworld gender team.
• Maintain a database of project outcomes.
• Coordinate staff and donor monitoring visits and evaluations as appropriate.
• Write timely and accurate activity reports and support the Project Manager in the drafting of donor reports.

Capacity strengthening, movement building, and advocacy

• Support community groups, local partners to develop of common strategies to address threats to pastoralism and other gendered climate/conflict issues which cut across administrative boundaries.
• Support local and national government officials, local partners to facilitate consultations with communities for local/county/sub-national/national authorities and the private sector (including SMEs and women-owned businesses) on the development or improvement of policies and frameworks for effective and inclusive natural resource management and green innovation.
• Build organisational contacts at all levels and represent Saferworld & the project/consortium in relevant networks and fora at different levels.

Funding, budgets and administration

• Support the identification of funding opportunities and establishment/maintenance of relevant donor relations.
• Draft project donor and other reports as necessary.
• Prepare budget forecasts for ongoing projects and funding proposals.

Knowledge, qualifications and experience

Person specification:

Knowledge and qualifications:

• Degree or professional qualification in either: peace and conflict studies, social sciences or development studies or equivalent relevant experience;
• Understanding of peace, governance, and conflict sensitivity, and an active interest in the workings of civil society;
• Knowledge and experience of working on gender-sensitive programming would be an advantage;
• Understanding of conflict sensitive programming is desirable.
• Knowledge in budgeting, forecasting and reporting
• Good knowledge and understanding of the local context and sensitivities

Experience:

• 3-5 years’ experience working on peace and/or governance issues in a non– governmental organisation
• Demonstrable experience of project administration, planning and implementation
• Experience with peacebuilding and natural resources/land-related projects would be an advantage
• Experience in designing and facilitating workshops and seminars is desirable.
• Experience in working and/or living in ASALs of Kenya highly desirable

Skills:

• Excellent communication skills, written and oral
• Ability to relate sensitively to diverse groups
• Capacity building skills
• Self-driven and able to deliver results with minimum supervision
• Good report-writing skills with excellent written and spoken English
• Demonstrable interpersonal and team working skills
• Proficiency in Microsoft Office and use of internet for research
• Skills in participatory approaches to research and programming.

Personal qualities:

• Ability to develop and maintain positive relationships with a wide range of stakeholders, including civil society organisations, government bodies and officials, and international donors
• Commitment to and compliance with Saferworld’s safeguarding principles
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
• Commitment to own continuing personal and professional development
• Commitment to the vision, mission and values of Saferworld
• Flexibility in traveling and working in challenging situations with unpredictable working hours;

Other requirements

• The position will be based in Turkana with frequent travels to project sites

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role to jobs@saferworld.org.uk Ref: (PO__EU Borderlands).

Deadline for applications: 17th December 2023 shortlisting and interviews on a rolling basis

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Job purpose

• The position holder will be responsible for providing comprehensive administrative support, managing schedules, and helping to streamline daily operations.
• You may also be required to make travel arrangements and assist with other duties when required.
• Make travel arrangements, such as booking flights and hotels
• Assist in preparing and organizing meetings, conferences, and events, including agendas and, notetaking

Roles and responsibilities

Administration

• Maintain a well-organized and tidy office environment.
• Manage office supplies, order new supplies as needed, and ensure proper stock levels.
• Handle incoming and outgoing mail and packages.
• Schedule and coordinate appointments, meetings, and conferences.
• Support team members in organizing meetings and events.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Ensure travel plans align with organizational policies and budget.
• Provide administrative support to staff as required.

Procurement

• Obtain quotations from various suppliers, negotiate terms and conditions, and prepare comparative bid analysis while evaluating suppliers' ability to deliver.
• Reviewing, recording and prioritising purchasing requests and obtaining additional information/documentation as required; providing assistance to requisitions in preparing scope of work and specifications of goods and services; proposing product substitutions consistent with requirements to achieve cost savings
• Oversee the program procurement function to ensure that all procurement is undertaken as per laid down laws, rules and regulations, while enforcing transparency and accountability in the procurement process to ensure value for money as per the organisation policy
• Prepare accurate and complete purchase orders for goods and services in strict compliance with Saferworld’s policy as well as donor requirements.
• Ensures project procurements are conducted within the stipulated timelines.
• Monitor and track purchase orders to ensure timely delivery.
• Collaborate with other departments, such as finance and logistics, to ensure smooth procurement processes are undetaken
• Undertake price negotiations for the selected procurements.
• Process procurement documents to facilitate timely payment of suppliers. Address and resolve issues pertaining to invoicing discrepancies.
• Ensure proper recording and custody of all procurement documents and inventory;
• Safeguard and manage procurement records and filing;
• Maintain accurate and organised database of prequalified supplies and existing contracts.
• Responsibility for physical assets

HR Responsibilities in coordination with Finance Officer

• Assist in the recruitment process.
• Coordinate new employee onboarding.
• Maintain accurate and up-to-date employee records on SharePoint
• Handle documentation related to personnel changes.
• Assist employees with benefit inquiries.
• Ensure HR practices comply with legal requirements

PERSON SPECIFICATION

• Bachelor's degree in Secretarial Studies, procurement, or Bachelor of Business and Office Management or equivalent qualification from a recognised institution; Diploma in the above field with commensurate experience may be considered
• Previous Work Experience in administration, procurement, supplies chain management preferably in an NGO/CSO or INGO
• Minimum of three (3) years’ experience in a busy organization procurement related function
• Experience in HR is added advantage

Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies (CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.

Skills and Competencies

• Ability to work independently with minimum supervision
• Strong analytical and critical thinking
• Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience
• Strong communication and presentation skills:
• Development and maintenance of service level agreements
• Planning and organising
• Relationship management
• Computer literate in MS Office and other office applications

APPLICATION PROCESS

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role to jobs@saferworld.org.uk Ref: (Admin & P_SW KENYA).

go to method of application »

Job Purpose:

As member of Saferworld’s Kenya team the Project Coordinator will contribute to the development and implementation of Saferworld’s work in Kenya. S/he will work as part of the team in close cooperation with partners in the following priority areas:

• promote localised and inclusive approaches to advance gender-responsive conflict prevention in response to the drivers and impacts of climate change, including across conflict divides and or administrative boundaries.
• support the development and implementation of conflict-sensitive and gender-transformative cross-border actions, policies, and innovations to advance climate change adaptation and transboundary resource management
• to strengthen opportunities to meaningfully lead and participate in initiatives to prevent and mitigate transboundary climate-induced conflict

Under the supervision of the Project Consortium Manager, the project coordinator will be responsible planning and delivery of the project.

• The Project coordinator will be the link between Saferworld Kenya Programme and the implementing partners, He/She will provide technical and programmatic guidance and support to County based partners and ensure coordination with the consortium partners in the implementation of the program in Turkana County. Specific roles will include; leading in the preparation of work plans and budgets, directly overseeing the implementation activities, project monitoring and development of technical reports. The project coordinator will undertake consistent communication and follow up with partners and support ongoing engagement with County and National government authorities.

ROLES & RESPONSIBILITIES:

Strategic and Programme Development

• Contribute to the development and implementation of Saferworld’s Kenya programme strategy
• Contribute to further development, and deepen understanding of, Saferworld’s peacebuilding, climatea and conflict thematic issues and approaches.
• Ensure alignment and integration between the program interventions and Saferworld’s strategic priorities and approaches.
• Contribute to other Saferworld programme development processes projects, as required.

Project Planning, Implementation, coordination and monitoring

• Coordinate and monitor planning and implementation of the programme activities.
• In line with project objectives, work with partners to effectively organise and facilitate meetings, workshops and forums with government representatives, civil society and communities in and across project counties.
• Provide ongoing support to partners and project assistant in assessing the extent to which partners’ initiatives are achieving the set results.
• Ensure timely input into organisational reports and lead development of monthly and quarterly donor reports.
• Participate in and contribute to internal and consortium quarterly and other scheduled programme performance review meetings
• Lead in the documentation of ‘success stories’ and other documented information to demonstrate results/impact of program activities and contribute to outcome harvesting and lesson learning.
• Foster cross-learning between Saferworld’s work in the region with other regions/offices/projects and between Saferworld partner organisations.

Fundraising, and Financial Management (Budgeting, financial forecasting and tracking).

• Assist in identifying funding opportunities and represent Saferworld for purposes of advocacy and fundraising as necessary
• Contribute to the development of new proposals and budgets, in conjunction with the Kenya County manager and Programme Development Manager
• With the finance team, act as the budget holder for the project funds.
• Ensure timely and accountable financial reporting by partners; supporting partners as required
• Closely monitor project work plans and budgets on a monthly basis to ensure optimum expenditure of funds and participate in monthly grant management meetings with the grant manager and finance teams;
• Lead on the forecasting / re-forecasting of activity funds in line with internal requirements;
• Participate and contribute to monthly Grant Management Meetings
• Review the preparation of project expenditure requests and account for project expenditure in line with Saferworld’s financial procedures
• Support the Finance team in ensuring partners adhere to Saferworld’s financial policies and procedures.

Partner management and Capacity Development

• Support capacity development of partners involved in project implementation through innovative capacity building approaches
• Support partners to mainstream cross-cutting issues, among them, gender and youth in their initiatives
• Oversee the review of partner activity matrices for consistency with the project objectives.
• Review partner narrative and financial reports for consistency with project objectives and work-plans.
• Arrange for regular meetings with partners to review and reflect on progress and results in order to identify, mitigate challenges and learn lessons for improved programme delivery
• Mentor and coach for partners through accompaniment and quarterly site visits

Networking, communication and advocacy

• Provide support in training and delivery of advocacy and peacebuilding for project partners and civil society organisations
• Contribute in developing appropriate strategies for advocacy with partners.
• Support the identification and development of relationships with key strategic partners in government, civil society, media for promoting project goals as well as peace, good governance and conflict sensitivity in Kenya
• Monitor and analyse official and public debates on issues relevant to Saferworld’s work in Kenya and identify opportunities for Saferworld to provide input into the policy debate in the region
• Draft short updates on project activities and changes for Saferworld’s internal news.
• Be the face of Saferworld as relevant including represent Saferworld at meetings, seminars, co-ordination forums and other events as delegated

Key working relationships

• Colleagues in the Kenya programme and Nairobi Office (Kenya/ South Sudan and Ugandateams) – Maintain a good working relationship, communication and working collaboratively on programme implementation, monitoring, assessment and reporting.
• Partner Organisations - working collaboratively to co-design and effectively deliver programme activities, facilitating participatory budgeting processes, and supporting demand-driven capacity strengthening activities
• Regional colleagues and relevant London-based, DC and Brussels staff – contributing to learning opportunities, communications and advocacy to enable our programming to respond to changes as they arise;
• Colleagues in the finance team both in country and at Global level – working collaboratively on budgeting, compliance and financial reporting
• Colleagues in the funding team/ Programme Support and Leaning – working collaboratively on project proposals and programme development
• County/ National Government authorities and other external stakeholders including donors – Liaise with relevant Kenya National and County government officials and maintain relationships with key INGOs /CSOs and strategic networks in country and at the regional level as may be necessary to enhance networking, sharing information, collaborative working as appropriate

Scope and Accountability

Decision making and limits of authority

• The project Coordinator is responsible for leading the implementation of the program activities in the County, S/he has responsibility for planning, directing and coordination of technical and operational activities of the programme to ensure that project goals and objectives are accomplished with prescribed timeframes in compliance with donor guidelines and in line with Saferworld’s strategic priorities.

Financial resources

• Accountable for the project budget.

Other resources

• N/A

People management

• Project Assistant

Legal, regulatory and compliance responsibility

• Ensure project implementation and reporting is compliant with Saferworld’s and donor requirements, processes and procedures

PERSON SPECIFICATION

Knowledge and experience

• Knowledge and understanding of the political and peace and security context in Kenya and in particular detailed knowledge of conflict dynamics, intersections with gender, and the impact of climate change on conflicts in the arid and semi-arid lands (ASAL) of Kenya.
• Graduate degree in peace/conflict studies, political science, international relations, development studies, or related field or equivalent professional experience (at least 5 years’ professional experience).
• Demonstrated experience working on peace and/or governance issues with a good understanding of peace, governance and conflict sensitivity. Experience working on resource-based conflict and governance in ASAL regions of Kenya is an added advantage.
• Substantial programme management experience, preferably in a non-governmental organisation.
• Demonstrable experience in project planning and implementation and monitoring including financial forecasting and budget tracking. Experience in facilitation and/or training will be an advantage.
• Good technical writing skills including experience developing high quality technical reports and proposal writing.
• Demonstrable experience of working with partners in ways that reflect the principles of power-sharing and accompaniment.
• Proven experience of building and managing relationships, including remotely, with colleagues and/or partner organisations
• Experience in mainstreaming gender and gender sensitivity in programmes, research and analysis
• Proficiency in Microsoft Office and use of internet for research.

Skills

• Ability to work independently and as a member of a team to implement programmes and with local partners to effectively meet programme needs.
• Ability to work effectively with governmental and non-governmental organisations and local communities in carrying out programme objectives
• Ability to build synergies, coordinate and influence processes.
• Excellent communication skills, written and oral and ability to relate sensitively to diverse groups.
• Positive problem-solving attitude to working.
• Self-driven and able to deliver results with minimum supervision
• Good report-writing and communications skills with excellent written and spoken English and Swahili.

Personal qualities

• Ability to work in diverse contexts.
• Commitment to and compliance with Saferworld’s safeguarding principles.
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
• Commitment to own continuing personal and professional development
• Commitment to the vision, mission and values of Saferworld

Other requirements

• Willingness to travel to diverse locations in support of project’s implementation and interact effectively with partners

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role tojobs@saferworld.org.uk Ref: ADA PC.

go to method of application »

Job purpose:

• The Project Manager will be responsible for the successful delivery of the “Strengthening integrated Peace, Resilience and Disaster Risk Reduction for cross-border communities in the Karamoja Cluster”. The Manager will hold overall responsibility for the implementation of the project, oversee grant management, provide technical expertise, and lead on coordination of the overall programme.
• The Manager will work closely with partners to ensure delivery of agreed project deliverables. The position holder will be responsible for establishing and maintaining good working relations with civil society organisations and networks; linking with other teams and related projects across Saferworld and partners, and among the donor community (in particular the EU borderlands Consortium) to share best practices and lessons learnt.
• The Project Manager will ensure quality programme implementation, including providing strategic guidance to implementing partners and being responsible for budget management, M&E, partnership management, and relationships with external actors (including government authorities, relevant working groups, and project partners).

Roles and responsibilities:

Programme management, quality, and impact

• Provide leadership for the effective and efficient management of the project, in accordance with Saferworld organisational and donor requirements.
• Oversee implementation and achievement of project objectives by the project team and partners.
• Ensure that planning, budgeting, and reporting are conducted promptly and to quality.
• Identify areas where additional inputs are needed to ensure high quality programming, ensuring that relevant technical expertise and capacity strengthening support is available to staff and partners.
• Ensure an overall monitoring and evaluation plan is in place for the programme and implemented.
• Explore and build opportunities for programme growth and follow-on funding in the course of implementing the project through quality programme delivery processes.
• Be responsible for nurturing and maintaining a robust, honest, and transparent relationship with project partners, ensuring the project’s partnerships are managed in line with Saferworld’s partnership approach.
• Lead in the identification of project risks and proactively work with partners to mitigate risk factors against partnership and project delivery plans.

Financial management and financial and narrative reporting

• Have overall responsibility for financial management of the project. This includes working with implementing partners and ensure that all activities and expenditures are conducted within budget allocations.
• Facilitate monthly level grant management meetings to monitor programme expenditure, prepare budget revisions and forecasts, review monthly financial data and ensure timely financial reporting to the donor, in coordination with the grant managers.
• Lead on narrative reporting to donors, including coordinating reporting by partners and consolidating overall reports.
• Together with the Country Manager, monitor and mitigate project risks to Saferworld and partner project staff safety and security and contribute to the development and implementation of safety and security policies and procedures.

People Management

• Line manage respective project team members; manage external consultants, as needed.
• Ensure the effective implementation of performance management and learning and development plans for line-managed staff.
• Ensure compliance with organisational HR policies and national requirements.

Monitoring, Evaluation, Research, and Learning

• Play a lead role in the Saferworld’s new Knowledge and Learning strategy, particularly in relation to the node focused on climate, conflict, and environmental degradation. This includes setting up adequate MEL systems to gather programmatic evidence and learning, designed to maximise Saferworld’s and partners understanding of this set of challenges, and how to respond to them.
• Work with MEL Advisors and partners on the analysis of data, reporting, learning and sharing.
• Review relevant reports, including evaluation reports, partner narrative reports, and other internal and external resources as necessary to inform project delivery.
• Support bi-annual outcome harvesting workshops, and ensure critical MEL and research-grounded project reflection and reviews take place on regular bases to inform decision making, and that learning informs wider Saferworld community of practice, including within and between Saferworld’s country teams, and the global programme support, policy and advocacy teams
• Support Saferworld’s organisational objectives on gender equality, climate change, partnerships and solidarity and contribute to learning and development around these.

Networking and Representation

• Represent Saferworld in external meetings and provide feedback on issues that need further attention.
• Develop and maintain collaborative and strategic relationships with civil society partners and other stakeholders.
• Represent Saferworld in donor meetings.

Key Working Relationships

• Regional colleagues and relevant Global-based staff – contributing to the development of a learning strategy which captures the outcomes of Saferworld’s work, along with the learning it generates in order to enable our programming to respond to changes as they arise;
• Colleagues in the finance team both in country and at the Global level – working collaboratively on budgeting, compliance and financial reporting
• Colleagues in the funding team – working collaboratively on project proposals and programme development
• Partners and other external stakeholders including donors – networking, sharing information, collaborative working as appropriate

Scope and accountability

Decision making and limits of authority

• The project manager is responsible for leading and motivating the project team. Will take lead on project design, implementation and MEL and ensure continuing relevance to partner’s strategic priorities.

Financial resources

• Fully accountable for a programme budget.

Other resources

• Responsible for cross-regional and organisational information sharing and lesson learning resources on climate change, peace and security and partnerships.

People management

• Line management of Project officer

Legal, regulatory and compliance responsibility

• Ensure compliance with Saferworld’s and donor financial processes and procedures.

Person specification

Knowledge, qualifications and experience

• Master’s Degree in gender, peace and conflict studies, natural resources management, development studies or other relevant field, or training from recognised institutions.
• Have over five years of professional work experience in different capacities with local and international NGOs
• Experience in managing EU funded projects
• Proven experience of programming in Climate change/environment and conflict, and/or women’s rights programming at a community, national and international levels – preferably in contexts of conflict prevention, security and justice and/or peacebuilding.
• Good knowledge and understanding of the local context and sensitivities
• Sound experience in progressive management and project management, community security, humanitarian, peace building and/or justice sector.
• Experience in providing mentoring and support to a range of actors,
• Demonstrable experience in managing complex projects.
• Understanding of financial management procedures, budget monitoring, and donor reporting.
• Sound knowledge of civil society dynamics and their role in addressing peace, gender and climate change challenges peace.
• Demonstrable experience in working with partners in sustainable ways that reflect power-sharing, accompaniment, mutual respect, and so forth.
• Familiarity with or experience in working on the nexus between conflicts and climate change and/or natural resource management.

Skills and abilities

• Excellent written and oral communication skills in English.
• Excellent communication and interpersonal skills.
• Excellent report writing, presentation, and facilitation skills in English.
• Strong analytical and problem-solving skills in complex project settings.
• Ability to link programme work to policy and advocacy processes at various levels.
• Ability to think critically, strategically, and innovatively to improve project delivery.
• Ability to drive for solutions and to suggest ways to achieve better results.
• Ability to take intelligent risks to drive thought leadership, individual and/or organizational performance.
• Commitment to adaptive programming and working in partnership based on mutual values and respect.

Personal qualities

• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
• Ability to develop and maintain positive relationships with a wide range of stakeholders, including civil society organisations, government bodies and officials, and international donors.
• Commitment to and compliance with Saferworld’s safeguarding principles.
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work.
• Commitment to own continuing personal and professional development.
• Commitment to the vision, mission, and values of Saferworld.

Other requirements

• The position will be field based in Turkana with frequent travels to project sites.

Application process

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role tojobs@saferworld.org.uk Ref: (PM_EU Borderlands).

go to method of application »

Job Purpose:

• The Project Assistant will support the implementation of the Strengthening locally-led solutions to intersecting peace, gender and climate change challenges in the borderlands of Kenya, South Sudan, and Uganda Project
• Working with the Project Coordinator and county-based partners, s/he will provide support for the preparation of work plans, budgets, and activity reports. With support from the Project Coordinator the post holder will also be responsible for day-to-day programme monitoring and documentation activities including regular follow up with the partners to ensure timely documentation of relevant data and updating of relevant monitoring tools to support reporting and programme review.

Key areas of responsibilities:

Activity Planning, Implementation

• Support planning, and implementation of the programme activities.
• Assist the Project Coordinator with key programme activities such as realistic scheduling of programme activities, drafting internal/donor reports, forecasting budgets and cash flows and regular monitoring of expenditure.
• Work with colleagues in making logistical arrangements for programme activities including logistical support for workshops and other meetings and organising project-related travel arrangements as assigned by the Project Coordinator.
• Assist in developing programmes and delivery of needs-based training and other support activities related to the project.
• Support linkages and coordination of activities between Saferworld partners and project staff in the counties of implementation.
• Participate in, and contribute to, quarterly and other scheduled programme performance review meetings.

Financial Management (Forecasting and reporting)

• Support partners with expenditure forecasting and preparing monthly funds request for project expenditure in line with Saferworld’s financial procedures.
• Support the Finance Officer in developing expenditure requests.
• Support the Project Coordinator in the documentation of ‘success stories’ and other documented information to demonstrate results/impact of programme activities and contribute to outcome harvesting and lesson learning.

Partner support

• Work with partners in developing monthly activity plans and scheduling activities in coordination with World Vision teams in the target counties.
• Support the Finance Officer to review partner activity matrices and monthly budgets for ease of executing funding requests.
• Work closely with partners in organising and facilitating meetings, workshops and seminars with stakeholders including government representatives and civil society organisations;
• Work closely with partners to ensure quality activity and monthly reports are developed including proper documentation of all project processes (narrative, photography and videography).
• Support the Project Coordinator in ensuring compliance with key Saferworld and donor requirements and in particular safeguarding and required consent for all relevant documentation.

Communications and Advocacy

• Contribute in developing appropriate strategies for advocacy with partners.
• Support the Project Coordinator in documenting updates for internal news.
• Compile a photo library for all project photos.
• Maintain up-to-date files and records of project documentation and upload of reports and otherdocuments in the ADA folder in theKenya SharePoint folder.

Administrative, Financial and Logistical support to the Project team focusing on the achievement of the following results:

• Submission of proper supporting documents for requests for payments and filling of documents in the required formats and standards.
• Maintenance of required administrative records – e.g. Time sheets/attendance sheets, leave reports, travel documents, etc.
• Arrangements of travel and hotel reservations, preparation of travel authorizations, identity cards and other documents for the programme team.
• Administrative, secretarial and logistical support to conduct of meetings, conferences, workshops and training programmes.
• Assistance in the preparation & submission of required technical reports.
• Maintenance of the filing system ensuring safekeeping of confidential material.
• Perform any other tasks assigned by the supervisor

Key Working Relationships:

• Colleagues in the Kenya programme and Nairobi Office – Maintain a good working relationship, communication and working collaboratively on programme implementation, monitoring, assessment and reporting.
• Partner Organisations - Working collaboratively to effectively deliver programme activities, monitor progress and supporting demand-driven capacity strengthening activities.
• Project Coordinator – Working together in planning, delivery and monitoring of ADA project activities.
• Colleagues in the finance team both in country and at the Global Level – working collaboratively on budgeting, compliance and financial reporting.
• County/ National Government authorities and other external stakeholders including donors – Liaise with relevant Kenya National and County government officials and maintain relationships with key INGOs/CSOs and strategic networks in the project counties to enhance networking, sharing information, collaborative working as appropriate

PERSONAL SPECIFICATION:

Knowledge and experience

• University degree in Peace and development, conflict studies, international relations or any relevant field with 2-3 years relevant work experience.
• Hands-on experience working with communities on peace and/or governance issues with a government, local authority or non– governmental organisation.
• A good understanding of peace and governance issues in Kenya. An understanding of the contextual dynamics of Kenya particularly the pastoralist areas will be an added advantage.
• Proficiency in Microsoft Office and use of internet for research.

Skills

• Ability to work effectively with diverse groups of people and local communities in carrying out activities.
• Disciplined self-starter who regularly sets and achieves work goal
• Good communication skills, written and oral and ability to relate sensitively to diverse groups.
• Self-driven and willingness to learn including ability to seek and apply knowledge, information and best practices.

Other

• Willingness to travel to various locations, work extended periods in the field in support of programme implementation and interact effectively with partners.
• Commitment to and compliance with Saferworld’s safeguarding principles.

TERMS AND CONDITIONS

• Probation: There will be a probationary period of three months

APPLICATION PROCESS:

• To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role to jobs@saferworld.org.uk Ref: ADA PA.

go to method of application »

Job purpose

• The driver will provide effective transport facilitation to staff in order to attain the objectives of the organisation.

Roles and responsibilities

• Facilitate transport of office Field Operations Staff when undertaking project activities activities
• Where applicable, assist staff with loading and offloading items for distribution
• Ensure punctuality and safe transport.
• Observing the road and traffic laws and regulations of the Country.
• Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
• Maintain interior and exterior cleanliness of the car
• Ensure the vehicle is in good working condition at all times.
• Ensure vehicle is kept secure at all times.
• Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
• Schedule regular car service appointments and report any issues that arise.
• Ensure vehicle repairs are carried out properly by official manufacturers specifications.
• Arrange for other repairs, prepare and maintain vehicle spare parts inventory.
• Log official trips, daily mileage, fuel consumption, oil changes as required.
• Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage as required.

PERSON SPECIFICATION

QUALIFICATIONS & REQUIREMENTS:

• Minimum of Secondary school education is preferred with a Minimum of Grade
• Must have a clean and valid driving license of classes B, C1, D1, D2, and D3
• Should have a minimum of five (5) years of experience in driving 4WD vehicles, Nissan Vans and school bus.
• Good inter-personal, communication (English and Kiswahili-written and spoken) a must.
• Must have good knowledge of ASAL terrain (Turkana County preferably) and its environs.
• Basic mechanical knowledge is an advantage.
• Should have defensive driving skills.

APPLICATION PROCESS

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role tojobs@saferworld.org.uk Ref: (Project Driver _SW KE).

go to method of application »

Job purpose

• To maintain accurate financial records of the project, effective control systems, and to produce donor reports and accounts.
• The Finance Assistant will be responsible for providing a range of financial support services. S/he will work as part of the finance team & HR team and be responsible for providing financial assistance to programme staff and partners in Kenya .

Roles and responsibilities

• Support in financial monitoring to partners to ensure partners are aware and adhere to the donor financial guidelines
• Provide training to partners on financial management of donor funds.
• Monitor partner expenses, review their financial documents monthly and upload to SUN System
• Monitor expenditure by the approved budgets and budget lines.
• Ensure all activity expenditure is within the appropriate budget allocations.
• Oversee the accurate recording of financial transactions, calculation and payment of salaries for partners, allowances and other payments.
• Prepare payments and settlements ensuring they are supported by appropriate documentary evidence.
• Maintain a computerised accounting system/post processed data in line with agreed procedures of cording accuracy, collect allocation of project (SUNsytems)
• Petty cash maintenance.
• Prepare fund requests and expenditure reports
• Prepare reports for fundraising purposes
• Working with Finance Officer, keep track of relevant financial deadlines and ensure adherence to donor guidelines and regulations with regards to financial reporting.
• Support in preparation of project financial report to donors
• Proactively participates in the preparation and review of project budgets
• Support in monitoring project expenditures
• Support project officer to manage payments and receipts, including cash handling, direct debit processing, bank charges etc.
• Input data into financial system (Sun). Sales and purchase ledger
• Suppliers statements and reconciliations
• Monitor and liaise with staff and partner organisations to ensure that financial receipts and payments are accurate, timely and appropriately handled.
• Maintain computerised accounting records in the financial system.
• Maintain files to audit standards.
• Maintain proper debtors and creditors statements and schedules.
• Support production of monthly and quarterly financial statements
• Assist during audits (internal or external)
• Filing statutory monthly returns and deductions on due dates. i.e NSSF, NHIF, NITA & HELB.
• Assist with the preparation of cash flows and funding reports as required
• Provide support to the finance officers and financial controller/auditors when required
• Prepare the weekly or monthly cash reconciliation.
• Monitor partner expenses, review their financial documents monthly.
• Prepare and support project and statutory audits

PERSON SPECIFICATION

• Bachelor’s degree in accounting, finance, business or related subject.
• Professional accounting qualification i.e CPA,ACCA
• Proven understanding of book-keeping principals
• Experience of financial administration ideally within the non-profit sector
• Experience of computerised accounting software (SUN) is preferable
• Excellent working knowledge of Microsoft Excel
• High level of numeracy skills
• Excellent planning and organisation skills and efficient working methods
• Ability to work as part of a team and unsupervised
• Ability to work to deadlines
• Attention to detail
• Ability to work under pressure

APPLICATION PROCESS

To apply: Send your CV and a covering letter addressing the person specification and why you feel your experience matches the requirements of the role tojobs@saferworld.org.uk Ref: (FA_SW KENYA).